International Association for Language Learning Technology

IALL Board Meeting Minutes

December 7, 1998

Called to Order: 12:05 PM EDT

Present: Nina Garrett, Read Gilgen, Tom Browne, Chris Higgins, Patty Lamb

Routine Business

• Approval of Minutes:

• Minutes of November 2, 1998 Board Conference Call approved as corrected.

• Business Manager's Report:

• The accounting review final report, in a bound form, has been mailed to each board member. Tom has made progress with the conversion of the books to Quicken, but some problems remain unresolved. Although Tom is inclined to leave these for the new business manager to solve, he will continue to look for ways to make the new system work as efficiently as possible.

• Journal/Membership List Report:

• Journal 31.1/2 is just about ready to go to press. Six hundred copies of the membership list will be printed. Tom will send labels to the printer for current members, and the rest will go to Ed to send out to new members.

Old Business

• IALL '99 Conference Progress Report

• Discussion:
• Chris has not yet been able to make an agreement with campus conference and visitor services on family housing. Chris has explained that the minimum number of participants required for the dorms will not be reached if families cannot be accommodated in the dorms.
• Chris is working on scheduling a track of K-12 presentations. There will be two tracks, lab management and design and k-12 which will be highlighted on the conference program, in addition to other concurrent presentations.
• The board will continue to discuss the awards to be presented at IALL 99.
• Action: Patty will send out to the board via email a list of past award recipients.
• IALL 2001 Proposal: The official proposal is expected by Christmas.
• Elections:
• Discussion:
• Read will discuss the slate of nominees with Ursula.
• As only current members are allowed to vote in our upcoming election, Tom sent out 500 membership renewals by mail to encourage as much membership renewal action as possible before the elections take place.
• The cut-off date for membership renewals for eligibility to vote is the day before Ursula needs the labels for mailing the ballots. The ballots should be mailed on February 15.
• The dissolution paragraph which needs to be added to the constitution for incorporation should be included as a referendum in the election ballots.
• Action:
• Tom will email Ed Dente, membership coordinator, to let him know that the membership list must be current when the labels are printed for the ballot mailing.
• Nina will communicate with Ursula about the dissolution paragraph referendum.
• Software Database: A reply to the memo of understanding is expected from Dartmouth by the end of the current semester.

New Business

• Electronic Publication: Tabled because we need Pete to be in on the discussion.
• Pete's resignation as editor in chief of the journal.
• Discussion:
• Happily, Pete wants to stay on as Web editor while resigning as editor-in-chief. He has suggested a replacement editor-in-chief which means that this transition will actually add more force to the staff. The board approves of Pete's recommendation.
• The new editor in chief will be encouraged to appoint an assistant or be on the look-out for an associate who could step in and take over the duties of the editor if necessary.
• Action:
• Nina will ask the IALL member recommended by Pete if they are willing to serve in this capacity and will write a letter of support to their department head or dean.
• ACTFL award
• Discussion:
• IALL's involvement in the new ACTFL technology award is due to Chris' good timing and action on our behalf.
• The IALL Programs Director will oversee our involvement in conjunction with the IALL ACTFL affiliate representative.
• The award cover sheet needs to include IALL's web site URL.
• The question arose as to whether we should develop a parallel award for the K-12 level.
• Action:
• Chris will check with Dick Kuetner to find out what award is given to the winner of the video lab tours award.
• Vendors and IALL Memberships
• Discussion
• LeeAnn Stone has communicated with the board her concern that vendors may have stopped giving their new clients IALL memberships. She explained that in the past, certain vendors would give clients who were installing new language labs, for example, a complimentary membership to IALL for one year.
• Two concepts were discussed, one being whether it was necessary to offer some incentive to the vendors and the other being a partnership with the vendors to help professionals in the field network with other like professionals. The board has decided to promote the second concept with the vendors encouraging them to work with us in providing support to their new clients.
• A list of vendors who advertise in the journal could be provided by Harold Hendricks, journal advertising manager.
• Action
• Nina will draft a possible letter to be sent out to vendors and pass it to the board via email.
• Curt Broderick's web page listing language audio tapes which have been digitized
• Discussion:
• The first step is to ask Curt if he is willing to turn the site over to IALL and would he continue to participate.
• The board will carry this discussion forward in order to formulate the committee's charge, look for interested parties, form the committee and possibly add the committee chair to the council.
• Action:
• Nina will write to Curt. Board members will make recommendations for committee members and the scope of the committee itself via email.
• BCC Meeting Dates for 1999:
• January 11
• February 8
• March 1
• April 5
• May 3
• We will need to schedule extra conference calls leading up to the June conference.

The meeting was adjourned at 1:28pm.

Respectfully submitted by Patricia (Patty) Lamb