February 8, 1999

IALL Board Meeting Minutes 2/8/99

IALL Board Meeting Minutes

February 8, 1999

Called to Order: 12:05 PM EDT

Present: Nina Garrett, Read Gilgen, Tom Browne, Chris Higgins, Pete Smith, Jan Marston, Patty Lamb

Tom will make labels on this coming Wednesday to send to Ursula for the ballot mailing on February 15. Wording for the dissolution paragraph necessary for non-profit status/incorporation is needed for the ballots. Nina is waiting to hear from the Yale legal advisors.
Action: Nina will push for the dissolution paragraph wording.

On-line registration will be available via the conference web site beginning of March (hopefully).
The program committee has not yet received a reply from Clinton, but has invited Steve Gilbert to be the first keynote speaker. Pete mentioned that Gore participated in a teleconference recently and mentioned computer training in language instruction. Gore will be invited if Clinton declines.
The conference has been announced via the journal and several on-line lists. A mailing will go out to IALL members going back three years.
Preconference workshops will begin on June 22. The Executive Board will have a meeting on Monday evening, June 21. Board and Council meetings will take place Tuesday morning and after the conference.

Action: Tom will send labels for IALL members over the last three years and Chris will send out the conference accouncement.

Tom reported that the number of actual current members is 271. If we include the people who just dropped off the list of members with the last journal, the number jumps to 438.
Action: Tom will print membership forms for those people who have recently dropped off the current members list and will send them out.

Nina received the memo of understanding back from Dartmouth and has faxed it to the board. It was also cc'd to Otmar Foelsche and Mike Ledgerwood. Nina will sign it when she gets the hard copy and send it back to Dartmouth.
Action: Board members will send word to Nina as to whether the document is okay to sign. Nina will send copies to Irene Starr and Lynn Crandall.

Action: Nina will place order for past president plaques. Nina will put out request for recommendations from the council for the Henderson and Sheppard awards. Pete will work with Jan on journal related certificates.

Pete stated that in order to determine the format and make-up of items published electronically, he needs to know the primary motivation behind choosing to publish electronically. The board agreed that the primary reasons are visibility (gaining membership) and service, making a contribution to the profession.
The Management Manual needs a new editor to be in charge of an updated version to be published electronically. Tom will check on the number of Management Manuals remaining in inventory.
An optional opportunity for viewers of IALL's electronic publications to register with IALL would be desirable or the use of "cookies" may be employed.
Read proposed that we have something substantially in place in electronic form for IALL '99. Pete replied that would be easily doable and a good focus for he and Jan to work on. Pete will use the PDF format and page images so that our logo and page appearance are preserved.
The board agreed again that it is extremely important that the various authors of pieces to be published electronically know what is being done and have let us know what rights they will or will not give up.

Pete and Jan will send an email sketch to the board of what they would like to publish with the concepts of visibility and service in mind.
Read will put the words "Language Labs" into the beginning text of the Web Site so that search engines will pick up on our site when users search for "Language Labs"
Nina will get back to Lynn for the final draft of the permissions form with the check-off box for electronic publication.

Action: Read will poll the council as to which they prefer IALL.net or IALLT.org. Read will talk to Bruno about a Web server for IALL.

Dick Kuetner would like not to be in charge of the lab tours tape any longer. This position is a council member appointed by the president.
We are out, or nearly out of the current tour tape. (Tom has it copied by someone outside at the cost of $7.50 per tape + mailing.) With the new lab tour tape coming up, is it worth making copies of the old one at this time? It is valuable for people planning new labs now. There are no orders pending right now. Chris has one or two copies. Five would probably suffice for the next few months.

The meeting was adjourned 1:12 PM EDT.

Respectfully submitted by Patricia (Patty) Lamb