International Association for Language Learning Technology

August 20, 1999

Called to Order: 12:01pm EDT

Present: Lynne Crandall, Read Gilgen, Chris Higgins, David Pankratz, Lauren Rosen-Yeazel
Guest: Nina Garrett

• Minutes from the August 11, 1999 meeting were not available.
• Posting minutes from previous years
  Lynne informed the Board she has converted Minutes dating from 1991 and the Policy Manual to electronic format. She wondered whether Minutes from past meetings should be made available on the web. After some discussion it was decided Lynne will send the archive minutes to Bruno for Board distribution and review.
• ACTION: Lynne will send archive minutes to Bruno for web distribution to the Board. The Board will review archive minutes as able and determine whether posting is useful or appropriate.
  

• There was no Business Manager's report for this meeting.

• There was no Journal report for this meeting.

• There was some discussion of whether this should be a Web Committee, or an Electronics Publications Committee. The mandate of the committee would be to make sure information on the website as well as other digital initiatives is accurate, considers directions the organization wants to move in, and occurs in a timely fashion. The committee would establish copyright provisions, confer with Board as needed, review the website and facilitate updates; make membership more aware of website and ensure it serves the needs of organization. A steering committee could form various task forces to deal with specific electronic issues.
• David will examine web and electronic status and report back to the Board.

• Summer Leadership Meeting
• There was some discussion as to what is the purpose of the Summer Leadership meeting: is it for the organizations leaders to confer or does it serve as a forum for training new leaders? There was general sentiment the latter would be desirable. Lauren wondered whether the current three-day meeting provided enough time to provide structured training.
• Chris suggested we allocate time for Board members to meet with their constituents as a group (i.e. David with regional group leaders, Chris with affiliate representatives), and then provide an overview of the year's activities to the Council.
• There was further discussion of who was required to attend the meeting, as well as changes in the structure of the meeting. It was suggested reports could be prepared and distributed in advance so that action and discussion items can be dealt with during the meeting. Discussion favored maintaining the attendance requirement but allow excused absences.
• Chris will create a list of issues to address for further Board discussion.
  Lynne will send the Board the electronic version of the Policy Manual.

• An Organizing Committee must be established. At this point little information has been provided.
• Read will contact potential Organizing Committee members and report back to the Board.

• Lab Management Manual
• Lauren expressed concern that she was not able to fill orders for the Management Manual. Chris indicated he may have some and would confirm with Lauren. Read has gotten electronic files from Robin McClanahan. What kind of timeline should we consider for webification? Files should be made available in pdf format.
• Read proposed that Kathleen Ford be assigned LMM editor and the Board approved the appointment. Read will contact Kathleen to have her proceed. Read will also mention a multimedia approach to Kathleen for consideration.
• There was discussion of fees for the IALL workshop and manual. Some felt we should not charge for the workshop, but rather provide it as a free member service. Chris noted this workshop is also offered at CALICO and ACTFL conferences, not only at IALL, and that a fee is charged at these. He also expressed concern that the fee structure prerogative for IALL conferences would be removed from the host, who must interact within his institutional structure and cost base.

• There was discussion of the workload of current Board and Council members, and a desire to involve more people in the organization's business. It was suggested that as a general rule, we should avoid multiple assignments for members.
• Jan has named Samantha Earp as Associate Editor. It was noted that Journal Board positions do not require Board approval, but coordination with the Board is wise.
• The name of the Copyright Committee was debated: should it be copyright or intellectual properties? The committee chair, Marc Boots-Ebenfield prefers Copyright. Lynne believed copyright was not as fully encompassing of the rights we need to consider, and believes it furthers an educational effort to get people thinking about IP rights in a larger sense.
• MOTION: Lynne moved that the Copyright Committee be renamed the Intellectual Properties Committee. Nina seconded the motion. The motion passed unanimously. Read will inform Marc, and ask him to discuss the issue in the next Journal column.
• Video Tours Editor
  The Board explored whether the Video Tours should be continued. It was suggested the Lab Design and Lab Management editors solicit supporting video for inclusion in these publications. Read will explore this possibility with the editors.
• TESOL representative
  Read asked Chris to identify a new TESOL representative and report back to the Board.
• Workshop Coordinator Council Seat
  Discussion and decision on this issue was tabled to a future meeting. Chris will outline what responsibilities the coordinator would have.

• Dissolution of MSALT is complete: Groups have been notified, but perhaps new groups could contact members and to welcome them in as there seems to be some confusion about where they are most likely to go (Utah to SALT, Wyoming to NWALL, and Colorado and New Mexico to SOCALL).
• Regional meetings need to be posted on the IALL website. David will follow up.
• The Board should try to attend as many regional group meetings as possible.

• The website graphics have been improved--the color is more vibrant and the graphics are crisper. It was suggested that multiple sizes of graphics be made available to regional groups for use.
• Marlene has set up the member database in FMPro. Users are asked for name and password; Marlene is working on resolving this issue. It is possible to search on discreet terms. Lauren will send the URL to the Board.
• The next meeting is scheduled for September 13, 1999 11 Central, 12 Eastern.