International Association for Language Learning Technology

December 6, 1999

Present: Lynne Crandall, Read Gilgen, Chris Higgins, David Pankratz, Lauren Rosen-Yeazel Guests: Nina Garrett, Jan Marston

August 20, 1999 Minutes approved as written.

November 1, 1999 Minutes approved as written.

• Lauren created an annual report for the Board to review consisting of a Balance Sheet and Profit and Loss Statement. Lauren explained what the various categories represented. She further noted she can provide various levels of detail based on the Board's needs.
• Action: After some discussion the Board asked Read and Lauren to explore additional reports on several categories, such as the Journal, and report back.
• The question was posed as to whether the organization should publish an annual report on our website or in the Journal. More review and discussion of this item is needed to determine its usefulness to the membership at large, and whether this may be a requirement for our non-profit status. The Board determined to revisit the issue in the future after the structure of the reports for the Board has been decided. The Board affirmed that a member wishing to see a copy of the annual report could do so.

• Jan noted the December 15 deadline is approaching. The Journal Board has received feedback from the new team of reviewers. Jan praised the reviewers for their integrity and the high quality of their comments on the articles out for review. She also informed the Board that Ursula Williams is joining the Journal Board next year to work with the columnists.

• FLEAT/IALL Symposium
• Read discussed the open slots for participants in the panel. The Board provided feedback and additional suggestions. Present status is that Read will moderate the panel and Otmar Foelsche will present technology perspectives. Individuals to present language and administrative perspectives need yet to be determined.

• Several changes have been made to the IALL web site. David requests more comments and suggestions. Several Board members commented on the ease and depth of the search feature. The only suggestion given was to make the search feature more visible.

• The Board reviewed recommended changes to the Bylaws. The revisions were accepted with one exception: Section 2.1.5 should be amended to include library subscriptions to the Journal.
• After a discussion of the ByLaws' specification that the Past-President incorporate revisions to the Constitution and ByLaws, Nina waived her option to this revision, and asked Lynne to complete the task as she already has all of the files. David inquired whether the Council voted to accept the entire revision, or if they had to approve each section revision. Lynne informed the Board the Council voted on each section revision.
• ACTION Lynne will draft the revised ByLaws and submit them to the Board for review. Lauren will change the membership form to provide an option for library subscription and indicate entitlement to one Volume of the Journal.

• Nina met with Richard Preston, the new individual who will shepherd us through the tax-exempt process. She and Mr. Preston have agreed on next steps and Nina is confidant the process is back on track. She is hopeful the revision can be finished within a few weeks, with the entire process reaching completion sometime within the year 2000.

• A number of possible affiliate representative positions were discussed.
• CALICO: Michael Heller (Montclair State, NJ) and Samantha Earp will be IALL's representatives
• ACTFL: Jacque Kaminski (UC Davis) will be IALL's representative
• TESOL: no progress yet
• The question arose if we are permitted to send two people to JNCL. Chris will look into this.
• A K-12 initiative with New Visions and ACTFL was mentioned. Chris will look into this as well as contact prospective representatives.

• The next Board conference call will be January 10, 2000, 12pm EST.

Respectfully Submitted by Lynne Crandall

• Lauren and Ed will investigate one and two year renewal options.
• Chris will post the FLEAT IV Call on LLTI.
• Read will solicit proposals to host an IALL conference from Brigham Young University and the University of Michigan. (Stanford too)
• Read will also post another call for proposals to host an IALL conference on LLTI.
• Read will send the Board a copy of the 1988 survey.
• Lauren will explore with Rachel how to expedite shipping Journal to new members.
• Video tours need to be removed from the web order form. David will check for removal.
• Do we need a new design kit editor?
• Lynne will follow up with Marc Boots-Ebenfield re: IP column.
• Chris should send Read email regarding who should receive thank you letter(s) [Greg Younger, others?]
• Read will identify possible Mission Statement Task Force participants.
• Samantha Earp is already beginning to put some of the possible survey information into a database. Read will put her into contact with Monika Dressler.
• Lauren will explore credit card transaction possibilities.
• Lynne will draft an amendment for the Policy Manual to reflect modification of the membership information and Henderson Plenary speaker selection.
• David will send an email request to the Board and Council soliciting input on web re-design and link suggestions.
• Read and Lauren will explore additional financial reports and report back to the Board.
• Lauren (?) will amend the membership form to include library subscription and indicate entitlement to one Volume of the Journal.
• Lynne will draft the revised ByLaws and submit them to the Board for review.
• Chris will investigate whether we are permitted to send two representatives to JNCL.
• Chris will explore the New Visions-ACTFL K-12 initiative and propose a representative.

• The Business Manager will publish an annual report in December every year.
• Value for membership: explore options for underwriting workshops or sponsoring scholarships.
• Nina to write up "report" on the process for aid to regional groups
• Nina should discuss with Marlene Johnshoy the possibility of IALL providing umbrella coverage to regional groups under IALL's tax-exempt status.
• A full Policy Manual revision will be undertaken at the Summer Leadership meeting.
• Jan will discuss publication of the Membership Directory with the Journal Board. (review in spring)
• Read will solicit input from the Council on membership options. Tabled until Lauren and Ed conclude their discussions.
• SLM--technology integration initiatives (working with FL orgs such as AATG)
• Consider annual report publication desirability and options.