International Association for Language Learning Technology

IALLT Board Meeting October 7, 2003 Call To Order 1 p.m. EDT Present: Ute Lahaie, Peter Liddel, Ron Balko, Judi Frantz. Guests: David Pankratz, Andrew Ross Absent: Ursula Williams (President-elect) Routine Business Approval of Agenda and Previous Minutes Ron Balko motioned to approve the agenda and the previous minutes. Judi Frantz seconded. Discussion: David Pankratz had a correction for item # 5: the reimbursement of conference host for workshop participants has not been tallied. The motion was unanimously approved following the discussions Matters Arising from Minutes Discussion: Item # 7 will need to be discussed with Peter and Andrew. Judi suggested that the P&P manual be revised to allow for multiple positions. David recommends a description of chair / joint- chair. Peter added that we need to appoint the chair of the K-12 committee. Formal confirmation of/voting on appointments previously discussed on email. (For the official Record) The Board unanimously confirmed the appointment of Sara Honig and Frank Kruger-Robbins as K-12 representatives The Board unanimously confirmed the appointment of Judy Shoaf as IP/copyright Committee Chair. Discussion: Peter recommended that we help her in setting up a committee. The Board unanimously confirmed the appointment of Sharon Scinicariello as Publicity Director. The Board unanimously confirmed the of Carol Wilson-Duffy as TESOL representative. The Board unanimously confirmed that C. be approached to become TESOL representative. Judy motioned to propose Nina Garrett for the position as ADFL representative. Ron seconded. Ron moved that Nina be appointment to the position. Judy seconded. Discussion: David recommended a new position description for the P&P manual and B&C website. The Board unanimously confirmed Nina Garrett’s appointment. The Board unanimously confirmed the Jack Burston’s appointment as coordinator of the LRC survey. Discussion: Peter recommended that Jack’s rationale be shortened. David added that the primary objective is to identify LLC directors. Peter clarified that Jack’s task will be to coordinate the survey, but that the regional directors will need to provide the information concerning LRC in their regions. Treasurer's Report (see also Item #8 below) Ron reported that he set up a new account. He further reported that he had received only one request for a reimbursement for the IALLT graduate student grant. Peter said he would write the other graduate student who had attended the IALLT 03 conference but has not requested reimbursement. Ron reported that the Merchant e web transactions reflect the income received for conference registration and publications. Journal account lists the deposit received from advertising. Ron added that he still has not received training for QuickBooks—the program his predecessor Lauren Rosen used. All IALLT banking is done through a private bank. Discussion: David mentioned that he had not received the treasurer’s report. Ron promised to include him next time in his e-mail. Discussion of Reimbursement Procedures: Judi will need to send an invoice to receive reimbursement for the monthly conference calls. Journal Editor's Report (Andrew Ross) Andrew Ross reported that Journal 35.2 is expected to be mailed out in October. The journal received one manuscript for the following issue. Andrew wants to appoint Karen Chemel of Harvard University as associate editor on product evaluations and case studies as part of the regular feature articles, starting with the Journal issue 36.1. Discussion: Peter added that guidelines need to be approved. Bruno recommended that the journal take charge of its own section on the IALLT website. Andrew added that he needs to post a call for contributions on the LLTI listserv. Correspondence (Peter Liddell) FLEAT - SLM 2004 update. Peter passed on Harold’s recommendation that we start with the discussion of FLEAT business on the 4th of August 2004, as a joint meeting with LET— without the Japanese group Survey of 2000. David reported that Monica had conducted an extensive survey in 2000, which she presented at IALLT 2001. There had been a discussion on publishing the results in the IALLT monograph series. However, the results of this survey have never been published. The Board had discussed to conduct this kind of survey every 10 years. Peter added that the results of this survey will be rather outdated by the time we receive it. David agreed but stressed the importance of the survey results for comparisons with previous surveys. Andrew had offered Monica to pass the data on to him. The Board agreed for Andrew to pursue the issue. Request from J. Samuels. Peter has some hesitation about J. Samuel’s professional situation, since it is an internal matter. Judy suggested sending him the statement of professional responsibility. David stated that there are quite a few dual track positions out there that are not on tenure-track. These data could help Jeff. Review of Distributions Coordinator position. Ron reported that he has received various mailings from different organizations that he often does not know what do with. For example, he does not know what to do with journal-related issues. Peter recommended working on a proposal to separate the treasurer’s position from the one of the distributions coordinator. Andrew suggested approaching Sara Wilson about the position of distributions coordinator. Peter suggested that Ron put the job description in writing. Judy reported that she received a lot of brochures. She received requests from publishers to send them publications. Peter inquired, whether Judy or anyone else had the electronic publication on file. Publications and Website Peter reported that Sharon Scinicariello is willing to take a close look at the design and the accessibility of the IALLT website and to recommend website design changes to the Board. David reminded the Board that Reid is the official website editor. Peter noted that the navigation of the website needs to be redesigned to become more user-friendly. Proposal from Council Member FIPSE grant (Correspondence from Chris Higgins circulated). Peter requested input from the Board. He wanted to ask Chris for more details on FIPSE grants. Comments: David cautioned that grants involve a lot of paperwork (proposal, reporting etc.) and added that we need to keep in mind that this would mean a lot of work for us, and we are all volunteers. Any Other Business: none New Business The next meeting will be held November 4 at 1 p.m. EST Meeting adjourned: at 2:07 p.m (EDT) Respectfully Submitted Ute S. Lahaie