International Association for Language Learning Technology

IALLT Board Meeting January 13, 2004 Call To Order 1 p.m. p.m. EST Present: Ute Lahaie, Peter Liddell, Ron Balko, Judi Franz. Guests: David Pankratz. Andrew Ross Absent: Ursula Williams, President-Elect Routine Business Approval of Agenda Motion to approve. [Judi, Ute]. Approved (unan.) 2. Approval of Minutes from November 11th, 2003 Motion to approve [Ron ; Judi]. Discussion: the following corrections need to be made: numbering (second # 3 should be # 5…), and item 4.6. covering letter needs to be changed to “cover letter”. The minutes were approved as amended 3. Matters Arising from Minutes Membership breakdown for next meeting (reminder, see Item 4) Peter suggested that Ron analyze any membership patterns by February (one year and two-year memberships) Correspondence: 2000 Survey (see Monika’s reply circulated November 03) Peter will contact Monika again concerning the survey. Monograph series update (Andrew) Andrew does not have any report at this time. Peter suggested that he contact Karry about the status of her proposed monograph iv. Council Issues – below 4. Treasurer's Report (Ron) Ron had submitted amended treasurer’s reports. David pointed out some discrepancies in the dates. Discussions: Ron explained that Merchant E expenses are credit card fees. Merchant E handles the deposits of credit cards (other than American Express, which is handled separately). Judy inquired whether or not Ron received the last invoice for conference calls and postage. Ron received an invoice from ACTFL for the reservation and the set-up for the IALLT table. Ron received income for one possible membership and one publication from the ACTFL conference. Andrew suggested putting together a travel case to take IALLT materials to different conferences of affiliate organizations. Ron will send a new report with corrected dates. 5. Journal Editor's Report (Andrew) Andrew reported that all submissions for the journal issue 36.1 are out for review. The written copy deadline is March 1. Andrew received an estimate from Brown Printing Services for a guaranteed run of 600 copies at $2, 701.00. He will also receive an estimate for mailing from Brown Printing. Peter requested that an estimate be faxed to the officers for approval. Brown Printing promised a ten day turn-around time for any journal publication. Andrew wanted to cut ties with the previous publisher due to problems with previous journal issues. A new associate editor position has been created to deal with vendors’ case studies. Andrew requested nominations for someone to fill this position. Ute will contact Apple to see if they are interested in taking out a journal ad. 6. Affiliate Rep. Report (Judi) Judi had shipped IALLT materials to the ACTFL conference. The next affiliate conference will be the TESOL conference. Judi is not yet registered for the conference, but she may be able to attend. Peter reminded Judy that Harold used to coordinate the IALLT conferences for conference presentations at affiliate organizations. Judy will contact Harold about it. 7. Council issues Membership Coordinator (needs more definition, see Minutes Item #6) Peter recommended checking into this issue. Sue would like to hand it over. He reported that Marlene has presently control over the database. Peter asked for guidance on how to proceed with this issue. He recommended establishing a policy on how to handle membership issues. David reminded the Board that the Membership Committee had discussed membership issues and benefits during the past Summer Leadership Meeting in Michigan. David recommended contacting Bruno about technical recommendations for the database. TESOL rep (tba) Peter will contact Carol Wilson-Duffy K-12 Peter will contact the regional leaders for recommendations for K-12 reps. Copyright site & follow-up Peter reported that Judy Shoaf had created a copyright website. It will need to be linked to the IALLT website. Jack Burston’s survey Peter will follow-up with Jack about his survey. 8. Correspondence (Peter) David reminded the Board that Bruce holds a council position dealing with consultants. IALLT 2007 Judy had forwarded an e-mail she received from Bruce concerning possible host sites for IALLT 2007. Judy will contact Jane from Bentley College, who published an article in the recent IALLT journal. LED LED has invited an IALLT rep. to give a keynote address at the LED summer conference. The conference will be held just prior to the SLM. Peter had reservations about giving a keynote address at the LED conference due to the closeness to the SLM. Peter will still need to make up his mind about the whether or not to he will accept the invitation. New Business The date for the next meeting will be scheduled via e-mail. Meeting adjourned: at 2:15 p.m. (EST) Respectfully submitted Ute S. Lahaie