International Association for Language Learning Technology

IALLT Board Meeting 31 January, 2006 Call To Order 1:00 p.m. p.m. EST Present: Claire Bartlett, chair; Barbara Sawhill, Judi Franz, Ron Balko, Ute Lahaie. By standing invitation: Peter Liddell, Andrew Ross Routine Business Next Meeting: Tuesday, February 7, 2006; 1:00 PM EST Approval of Agenda Motion to approve [Ron]. Second [Judi]. Approved [unan.] Approval of IALLT Minutes of Board Meeting on 12/9/05 Motion to approve the corrected minutes [Barbara]. Second [Ron]. Approved [unan.] Matters Arising Conference Call with Bob Fischer Barbara reported that Claire, Bob and her had a conference call in which they discussed the wording for the joint CALICO/IALLT 2008 conference and some concerns raised by IALLT members. Commercial membership Claire reported that she had contacted concerning this issue. Sharon requested more time to prepare her report. President’s Remarks (Claire) CALICO/IALLT joint conference 2008 announcement and wording The Board agreed that Claire will announce to the IALLT members that the Board accepted the CALICO’s invitation to join their conference with a larger IALLT presence. Claire requested the Board’s input for the name of the joint conference. Call for proposal for journal editor Peter raised the issue that there is no journal editor description in the P&P Andrew offered to write up a job description outlining official and ex-officio job descriptions. Barbara offered to help him with this. The Board appointed as chair of the journal editor search committee. Barbara will select a committee of three to five members. Barbara requested input for potential committee members. Call for web editor The Board voted to approve Sharon’s modified job description for the web editor. $25.00 IALLT fee at conference registration The Board discussed the IALLT association fees which the Board discussed already in May 2005. During the FLEAT conference, IALLT received $ 6,900 dollars from BYU consisting of IALLT association fees. Ron reported that $8,550 have been collected during the IALLT 2003 conference at Michigan. The Board decided to discuss the conference fees along with the IALLT association fees during the February meeting. Peter pointed out that the wording in the P&P needs to be changed to reflect the current practice of the conference seed money, which is passed on from conference host to conference host. Ute will make these changes in the P&P. New Listserve for discussion with publisher. Claire reported that she had not heard back from Jack concerning this issue. Jack Burston’s survey request Claire reported that she had informed Jack that the Board would not support his request for a new survey. ACTFL mailing list, cost Claire reported that the purchase of the ACTFL membership list will cost $207, 80. ACTFL will send mailing labels. This does not include the mailing costs for mailing the flyers to the 2,000 names on the mailing list. The Board agreed to discuss this issue further during the February meeting. Funds to help program director attend ACTFL Claire had Call for a new IALLT web editor, approval needed Treasurer’s Report (Ron) Ron reported that the current assets amount to $43, 143.23. Ron’s analysis showed that the monthly cash flow averages to $900 per month. President-Elect Report (Barbara) Publications: Jack, Lee, Andrew and the survey. Barbara reported having discussed this issue with Andrew. Andrew had asked Jack to provide data from the survey by 6 January, which, according to Jack was not a workable deadline. Andrew then decided to compile the data himself and publish them in the membership area of the IALLT website following the Board’s approval. DLLS #2: need Board approval Barbara reported that Jack had sent out a call for papers for the second part of the DLLS to his original writers. Barbara contacted him with a reminder that this publication and his editorship need to be approved by the Board. Following some discussions, the Board agreed to establish guidelines for the process, the deadlines, and the format of the publication. Regional Groups: 501(c) 3s for all? Questions for viability of this plan and the financial relationship of the regional groups to IALLT. Barbara reported from NERALLT’s process to become incorporated. Barbara suggested using some IALLT funds to help other regional groups. She will report on this issue via e-mail. (Peter signed off) Affiliate Report (Judi) Judi reported that she had collected the items from the ACTFL booth. Mary Morrissard-Larkin reported that another PPT is needed for the ACTFL interest session. Request possible IALLT affiliation with ATISA (American Translation and Interpreting Studies Association). The discussion will be tabled until the next meeting. TESOL/IALLT Affiliation update Judi pointed out the requirements to apply for TESOL affiliate membership, which she had disseminated via e-mail. Part of the requirements is that 3 Board members become IALLT members. Another requirement is that the organization provides TESOL with a membership list. Judi will start the application process. Journal Editor’s Report (Andrew) Will be postponed until the February meeting. Any Other Business tabled Meeting adjourned at 2:45 p.m. EST. Respectfully submitted, Ute S. Lahaie