IALL Board Meeting

May 7, 2001

Present: Crandall, Gilgen, Higgins, Pankratz, Rosen Guests: Samantha Earp, Nina Garrett

Routine Business

Approval of Minutes: The minutes of April 2, 2001 and April 20, 2001 were not available for review.

• Credit card transactions update
• Bruno and Lauren have worked extensively on this issue in the last month. Lauren has not yet added Discovery or American Express and will continue to investigate options. Bruno has mocked up a form for the Board to test. Read noted he was quite impressed and believes it will be a great boon to our membership. Read will instruct Bruno to add a discount for two-year membership renewals to the form.
• Budgets/Reports for IALL 2001
• Lauren submitted a draft financial report and several income and expense graphs for Board review.
• Expenditure Approvals
• LCDK: Per David's email, the production cost for the Kit will be approximately $4000.
• ACTION: Read proposed we approve the expenditure of printing for the LCDK at approximately $4000. Chris seconded the motion. The Motion passed unanimously.
• David noted costs to print the LMM should be slightly less due to the fact that there will be no CD included with this publication.
• Read informed the Board our attorney fees will be $6000, plus an additional $500 for IRS filing. According to the attorneys the actual billable hours totaled approximately $10,000, however they will honor their original bid. The Board expressed gratitude for this honorable action on the part of Quarles and Brady.
• ACTION: David moved we approve the $6000 bill for Quarles and Brady for services rendered and $500 for current IRS status work. Chris seconded the motion. The Motion passed unanimously.

• Issue(s) status
• Samantha informed the Board Volume 32.2 was sent to the mailing service last Wednesday. She noted Volume 33.1 will be sent to the printer this Wednesday. Lauren should send mailing labels.
• IALL Directory
• After some discussion of the desirability of publishing a complete directory as opposed to having a directory available at the conference it was determined the directory will be published after the conference to reflect new members.
• The directory will not be shipped to libraries and commercial vendors.
• Samantha wondered whether the membership database should be referenced in the publication. The Board affirmed.
• Lynne offered a reminder to organize the geographical listing by state, institution rather than state, city.
• There was some discussion of whether an IALL 2001 attendees list will be published. Chris will inquire whether Claire plans this undertaking.
• Samantha withdrew her prior request for meeting refreshment funds for this year.

Old Business

• Read informed the Board papers have been filed for IALLT's tax exempt status with the IRS.
• Read will follow up with Quarles and Brady on minute book expenses.

• Progress Report
  Chris reported he has not heard from Claire about any needs. Read's impressions have been positive. Claire will have eight students and the Technical Committee to assist with presentation set-up.
• Official IALL Meetings
• Finance Committee 5:30 Monday, Read's suite
• Board: Monday, 7 p.m.
• Council: Wed 12:30-4:30
• Meeting to occur on Rice campus, location not yet identified. Lynne will confirm location with Claire.
• Lynne will prepare binders for the Council, which include the agenda, Articles of Incorporation, Bylaws, Policy and Procedures Manual, annual reports from the Council and an updated Council address list for distribution.
• Opening dinner: Wednesday evening at the Warwick
• Plenaries: Thursday, Friday, Saturday
• Regional Lunches: Friday noon
• International Affiliates Breakfast: Sat, 7-8 a.m. Princess Room
• Closing dinner: Saturday Evening on campus
• Council: Sun 8:30-11:30 Imperial Room, Warwick Hotel
• Protocol for plenary sessions
• Opening Plenary: Host welcomes the organization, IALLT President offers welcoming remarks, campus officials address organization, plenary speaker
• Henderson Plenary - Read will introduce Peter and present the plaque at the conclusion of Henderson Plenary

• David spoke with Kathleen regarding her ability to take up the LMM editorship in the near future. Kathleen suggested a few people as possibilities. These individuals were discussed by the Board with future action to occur.

New Business

• Read explained there is a dual need for moving to the IALLT acronym. First, it is officially expedient to do so and second, there is some public confusion between IALL and the International Association of Law Libraries.
• A transition plan and timeline for implementation should be discussed with the Council. In addition, the topic should be broached throughout the conference.
• Materials reflecting the acronym
• New LCDK Manuals will be published as IALL
• Revised Policy and Procedures Manual is IALLT
• Plaques
• Website (note the IALLT.org URL is ours)
• Journal
• Conference

• Samantha noted the need for a new Journal Advertising Manager.
• David will determine June meeting possibilities with the incoming Board.
• Lauren broached the possibility of obtaining an IALL business VISA. The Board authorized Lauren to investigate options.
• Read thanked the Board for their cooperation and hard work over the past two years, particularly noting the contributions of outgoing Programs Director Chris Higgins and Past-President Nina Garrett.

• May 21 at 7 p.m. CT Lobby of the Warwick Hotel, Houston.