IALLT Board Meeting
December 4, 2001
§ The Minutes of October 2, November 6 and November 20 were approved unanimously.
· December Financial Report
o Lauren prepared interim financial documents for the Board to review. She reiterated concerns regarding the lack of income and maintaining a balanced budget. She noted with particular concern the lack of advertising revenue and recalled concerns regarding member cost for the LCDK.
o David thanked Lauren for the multi-year presentation of data.
o Publication sales was an area of concern.
§ Samantha noted V33.2 brought in about $500 in advertising revenue. She hopes V34.1 will bring in at least double that revenue.
o David asked Lauren for future clarification for matching affiliate expenses to the Dues and Subscriptions category.
§ Peter wondered why we have to pay money out to the affiliate organizations. Lauren explained affiliate charges include JNCL membership dues of $750 twice per year, ACTFL dues give us a basic booth for the $100 fee, and NEC provides the same for $175. We have a reciprocal agreement with CALICO and are not required to pay dues.
o There was some confusion regarding printing and reproduction all falling under the Journal category of expenses. Lauren will separate printing and reproduction into two categories: one for Journal costs (including the Membership Directory) and the other for all other printing.
§ Samantha warned we will exceed the printing and reproduction budget for the Journal.
o Lauren explained that inventory stock numbers have not been updated. She noted there is some difficulty altering inventory numbers as a set stock and cost had to be specified when she set up the QuickBooks program and there is no seamless way for her to change those figures without showing a loss since each item has a price associated with it. The Membership Directory inventory will be adjusted after new publication.
o Peter complimented Lauren on the work done.
§ Membership Directory
o Samantha explained the staff experienced a delay while trying to create a logo for the Membership Directory. That being resolved, the Directory went to the printer yesterday with 600 copies expected to be ready in 8-10 days (400 for current members and 200 extra copies for mailing to Ron).
o The printer informed Gamin of postal regulations requiring zip code verification. We must give them mailing labels with barcodes. Samantha is working on postal certification issues with the shipper. She stated she can create the mailing labels with barcodes. She and Lauren will work together to create the custom label.
o Samantha will notify Lauren of funds needed so Lauren can transfer money into the Journal account.
§ Journal
o The Journal Volume 33.2 will go the printer when the Directory has been published.
o Samantha reminded David and Peter they still need to provide new pictures.
o Marlene has been working on the Journal section of the website. She has prepared designs for Samantha to review. Samantha hopes to share some of these plans with the Board at the next meeting.
§ Language Center Design Kit Review
o David revisited Jack Burston's potential review of the LCDK for the CALICO Journal, and reiterated the likely negative comments he will make about the Glossary, video supplementation and price list.
o Peter stated the LCDK would also be reviewed by EUROCALL.
o The Board was in agreement there are items in need of additional revision, but affirmed that reprinting before the next scheduled revision is not realistic.
o Samantha wondered if we could opt for an alternate distribution method for the video material. She suggested we make this a link via the website for member access. Peter added his agreement that we should link to hallmark examples from the website.
o Peter suggested we still ask Jack to write the review and ask him to include our plans for revision. David and Peter will discuss the potential review in greater detail.
1. Council Issues
§ David suggested some revisions to the Language Center Design Kit position description. The position will need to be posted as soon as possible. The posting should be sent to the membership at large, and submitted to LLTI as well. Peter suggested we also post at the CALICO listserv.
Lauren left the meeting at
2:16.
2. IALLT Identity and Mission Document
§ David urged the Board to review and respond to the draft "Job Responsibilities" email. The Board suggested a language technologist focus should also be included.
3. Other
§ The winter meeting schedule was difficult to establish. A tentative date for the next Board meeting will be Monday, January 7, 2002 at 12:30 CT.