IALLT Board Meeting

November 20, 2001

Call To Order 1:01pm EST

Present: Crandall, Hendricks, Liddell, Pankratz, Rosen Guests: Gilgen

Routine Business

Approval of Minutes

• Approval of the Minutes of October 2, 2001 and November 6, 2001 was tabled to the December 4 meeting.

President's Notes

• Update on mailing to LLTI subscribers who are not members

o Lynne sent David a culled list of the non-IALLT members who are LLTI subscribers

Old Business

1. Council Issues

• Intellectual Property

o David informed the Board that Jack Burston has volunteered to be the Intellectual Property Chair. The Board accepted Jack's appointment with pleasure.

o Peter asked David to advise Jack the organization must emphasize the international aspects of copyright law.

• LCDK Editor

o This position remains open. The position should be posted on LLTI.

o Lauren indicated Ursula expressed willingness to revise the Glossary.

• David reminded the Board to read the draft position descriptions. Comments on the LCDK Editor draft must be received by December 1. Comments on the remaining drafts should be sent to Lynne before January 1.

2. FLDB

• David corresponded with Otmar and Mike regarding discontinuing the FLDB. Otmar is prepared to take down the site immediately after removing the link from the IALLT homepage. Mike suggested we post a notice to LLTI notifying subscribers we were going to discontinue the database and informing them of other resources that serve the purpose.
• David recommended we update the Useful Links with the suggested review sites. People who click on the FLDB link would be directed to the Useful Links section, which includes SIL, CALICO, C&IT, and LLT. Peter thought he would be able to revise the links by the end of the month.

New Business

1. Updates to Policy & Procedures Manual

• Posting Revisions

o Lynne will send the revised Policy & Procedures Manual to Bruno for posting under the IALL Official Documents/Information heading.

o It is assumed the document will be updated regularly.

• Documentation Needs

o Procedural operations of Treasurer and Journal Editor

§ Regarding the Treasurer's position, Lauren considered the documentation she would create as a step-by-step operational procedures manual, which does not have applicability for position description or policy ramifications. Read suggested codifying everything reduces flexibility, and the structure of the Board allows for efficiency due to institutional memory and support.

§ David will talk with Samantha about the nature of her plans for a procedures manual.

• Position descriptions

o Position descriptions will be included as an appendix when review is complete.

• Descriptions of the nature of our relationships to differing affiliation types should be addressed at a later date.
• Account review and audits

o Lynne reviewed the Board's stated desire for revisions to the Audits section of the Policy & Procedures Manual.

o Lynne moved the Board revise the Audits Section of the Policy and Procedures Manual to read:

§ Account Reviews and Audits

· An account review shall occur every two years just prior to the Annual Leadership Meeting during a conference year, and the accountant's written report shall be available for review prior to said meeting.

· Audits shall occur as stipulated by federal regulations. Current regulations (November 2001) specify a full audit must occur if IALLT revenues exceed $100,000 annually.

o Harold seconded the Motion. The Motion passed unanimously.

2. CALL document

• David and Peter reviewed the history of the CALL document. Peter informed the Board the EUROCALL version of the CALL document is being translated into several languages; we will be able to link to multilingual versions of the original document. David noted that while IALLT had endorsed the document, the Board felt it was not a perfect match for our organization's focus.
• Peter suggested we examine the EUROCALL and CALICO documents in great detail. The current versions reflect scholarly and research activities. A need exists for IALLT to think about our identity, and how we differ from EUROCALL and CALICO.

o Peter asserted we should develop a defining statement for our organization that addresses the range of activities we undertake. David suggested we specify our objectives and professional standards. Peter suggested the document be used as a way for defining our roles and positions. He asserted the document should be brief, extol the principles of the field, express the professionalism of the job, and reflect the individual's responsibility to remain up-to-date with technology and pedagogy.

• Peter suggested we solicit input from LLTI with a request and recommended phrasing as The IALLT Board is looking for a list of five topic areas that would define your major areas of responsibility.

o Lynne suggested we also ask Monika for survey results related to this topic.

o David and Peter will work together on a draft solicitation.

o Lynne noted that in comparing the IALLT member list with the LLTI subscribers list that about half of our membership does not participate in LLTI. Read suggested a direct emailing to the full IALLT membership to solicit the information.

o David will draft a notice to IALLT members and pass it by the Board before a full emailing. He will request members to respond in December to allow sufficient time for collating responses.

3. Affiliations

• David opened the discussion with a brief reflection on the three types of affiliations in which IALLT participates, those being of a national (or North American) role, an advocacy relationship, and international affiliations.

• Harold began with a review of our national affiliations: TESOL, ACTFL, CALICO, (ISTE?) NEC

o The TESOL relationship is a little tenuous. They don't see us in the same affiliate relationship as other organizations. Karima Benremouga and others believe our contributions to TESOL would be best focused in the CALL special interest group. We will ask TESOL to include our breakfast gathering and provide reference to us in the conference program and work to establish a better relationship within the CALL group.

o The ACTFL relationship is strong. Participation in the Delegate Assembly addresses issues of interest and relevance in our field. Lauren reported that at the recent ACTFL teacher education was a topic of discussion at the Delegate Assembly. Harold and Lauren have overwhelmingly positive impressions of our interactions with ACTFL. Peter suggested ACTFL might provide a forum for discussion of graduate student education.

o CALICO and IALLT continue to enjoy strong connections. IALLT will have three sponsored sessions and our interest group at the upcoming CALICO conference.

o NEC Given the short time remaining in the meeting, Harold could only briefly touch on our relationship with NEC. He expects a change will occur in the type our interactions with NEC.

• Discussion of our remaining affiliate organizations was tabled to our next meeting.

4. Other

• The next meeting shall occur on December 4, 2001.
• The Board should be prepared to schedule the winter semester meetings at the December 4 meeting.

Meeting adjourned: 2:38pm EST

Respectfully Submitted,

Lynne A. Crandall