IALL Board Meeting

December 4, 2000

Routine Business

Approval of Minutes: The Minutes of November 6, 2000 were approved as written.

• Lauren presented the Board with the December financial report, containing several summary sheets.
• Brochure expenses were reflected in the analysis but it did not include attorney fees.
• Lauren pointed out the high number of expired memberships. She will conference with Sue Breeyear to discuss a membership drive and will try to implement the two-year membership option on the IALL 2001 registration form.
• Lauren noted she hopes to have the credit card option available soon.
• Lauren expects shipping costs to rise in the coming year.
• Frank has LMM supplies remaining; Lauren is working with him to determine the number of full kits available for assembly.
• Lauren will amend future reports to include a sales/week category in the inventory report and a two column comparison of last year's budget to this year's budget in future reports.
• IALL presently earns 6% interest on money market funds.
• Nina moved the Business Managers report be accepted; Read seconded. The motion passed unanimously

• Andrew Ross will serve as Associate Editor.
• Lauren has not yet been asked to send labels for the Journal mailing. Read will contact Rachel for an update.

Old Business

• Discussion
• Per a final review and questions/comments from the Council the following amendments to the legal documents were decided.
• Article 2, Section 1-A: add "administrators" after supervisors
• Article 2, Section 6: Are we a proxy or non-proxy organization? We will become a non-proxy organization and strike the relevant section. Proxy will also be removed throughout.
• There are two Section 6 headers--these need to be renumbered.
• Membership renewals: add phrase with respect to renewals "Dues received prior to termination of membership, per Section x, Renewals will be addended to the end of the membership year. Dues received after termination of membership will be treated as new memberships." Lauren will talk with Sue regarding urging members to renew as the election is approaching.
• The annual Summer Leadership Meeting is open to all members. It could evolve into a leadership training meeting as well. Announcement of meeting dates will be via the Journal. Board and Council participation are required; membership participation is optional.
• Article 3, Section 17a: add "and appointed representatives to affiliate organizations." There was some discussion of the meaning of affiliate. The general sentiment was that it is a loose and not necessarily official association.
• The Board was pleased with the number and quality of responses from the Council.
• The next step is to submit the review to the attorney for final drafting and Board signatures.
• Motion
• David moved we proceed in principle with the Articles of Incorporation as discussed today. Chris seconded the motion. The Motion passed unanimously.

• Web Editor (David) a potential candidate has been identified. More information to follow at January meeting.
• K-12 (Lauren) There is an interested party but meeting requirements are an issue. Chris will approach the individual.

• The brochure is done and looks very good. Lauren will mail a sample to the Board, and will direct that follow-up copies be sent to affiliate representatives, the Board and Council, and to David for distribution to regional leaders.
• Lynne noted there are still some job descriptions outstanding.

• Nina stated the Committee is close to a slate of candidates. She hopes to present at least two candidates for each office. The ballot must be finalized at the January Board meeting. Lauren will contact Marlene Johnshoy to prepare for the possibility of printing labels for the election.

Nina left the meeting following the election report.

• The Planning Committee is composed of Claire (conference host), Chris (Programs Director and host of past conference) , Monika Dressler (host of next conference), Lauren Rosen (Business Manager) and David (President-Elect). Chris noted there is not much people can do from afar. Chris will try to schedule a monthly phone meeting with the Planning Committee for advice and input.
• The Program Committee consists of Chris Higgins (past conference host) Monika Dressler (next conference host), Bruce Parkhurst, Ute Lahaie (representing the SOCALL region) and Paul Aoki. The Chair is yet to be designated.
• Lynne will send Chris a copy of the revised Henderson Plenary procedures.
• Chris will approach a Program Committee member to assume the role of Chair.
• Read will send a reminder out to LLTI to solicit proposals.

• The Board determined it was not interested in reestablishing our official affiliation with AECT at this time.

• A group of CSU directors has organized and inquired about affiliation with IALL. David sent email to the group leader and the Kathleen Ford. Kathleen will interact with this group to bring them into the SALT regional group.

• Discussion of sharing digitized materials is tabled to the March meeting.

New Business

• Welcome to Samantha Earp as new Editor-in-Chief
• Associate Editor (Andrew Ross)
• Managing Editor (Gamin Bartle)

• Discussion of the PLM initiative is tabled to the February meeting. Leeann Stone will be invited to participate in discussion.

 Respectfully Submitted by Lynne Crandall