IALL Board Meeting Minutes 1/13/98

IALL Board Meeting Minutes

January 13, 1999

Called to Order: 1:13 PM EDT

Present: Nina Garrett, Tom Browne, Chris Higgins, Patty Lamb

The membership directory has been mailed out to the membership. Membership renewal is going well. Ed reports that he has been receiving 5 to 8 renewals daily. This activity seems to be the result of the paper mailing which went out last month. We will continue to use the email notification method for membership renewals, but will follow up sooner with a paper notice.

Chris reports that 91 proposals are in. He anticipates scheduling approximately 66 sessions. If need be, he will add some late afternoon sessions. He will schedule 5 sessions concurrently and might set up some split sessions of similar topics. There will be up to six sessions sponsored by Calico, which Calico will select.
Three plenaries are planned with one being the new Henderson plenary. Normally, the final plenary would be a panel on the state of the field. As a contingency plan, Chris may line up a fourth plenary and move the panel discussion to another open block of time. This would allow for a late response from either Clinton or Gore without risking having an empty plenary spot.
The jointly sponsored IALL/Association for Computational Linguistics workshop, which will actually be more like a symposium, will be on the subject of language assessment. Chris needs names of IALL people to participate in giving this workshop.

IALL 2001 Proposal: Tentative site has submitted a progress report which is almost a final proposal, but a formal announcement cannot be made quite yet. They plan to hold IALL 2001 during one of the last two weeks of May, 2001.
Elections

The slate of candidates is final.
The dissolution paragraph, necessary for IALL incorporation, will be included in the election materials to go out to the membership.

Tom will call Ursula to make sure she knows that the dissolution paragraph must be included as a voting item.
Nina will provide the wording.

Software database: Nina will continue trying to work with Dartmouth on the ownership issue.
Letter to vendors: Nina will formulate a letter.
Curt Broderick's Web page

According to communication received, NERALLD is providing the site for information regarding digitized audio. IALL is pleased to have NERALLD sponsor this site and offers support.
Nina expressed the hope that this site could eventually be expanded to include video as well as audio.

Chris announced that the plans for the award have been finalized. The award will be called the Houghton/Mifflin Technology Award in conjunction with IALL.
Chris will chair the first award committee and will send out an announcement to LLTI when it is time to make nominations for the award.

Electronic Publication: - Tabled for a future meeting.
Board Conference Call Attendees: Tom will look into how to add an additional person to the call so that Jan and Pete can both be on the line during future calls.

The meeting was adjourned at 1:45 PM ETD.

Respectfully submitted by Patricia (Patty) Lamb