IALL Board Meeting Agenda

April 3, 2000

Routine Business

• Lauren reported our accounts are healthy. She noted there is about $30,000 in savings account, $5000 in the regular business account.

• The next volume is due at the end of term, as scheduled. Jan reported they hope to mail it before the first of May. She noted the Journal staff is progressing toward stabilizing the publication schedule.

Old Business

• Discussion
  After individual review of the draft incorporation documents, the Board found the following common and pressing questions: Do we have two sets of governing rules (current IALL Constitution and Bylaws and the Incorporation Bylaws and documents) or one? Two sets of terminology or one? Board votes or membership votes? It was determined that in general, the draft was not a good match with our organization. Titles and terms of office must be clarified, in addition to addressing the differences between the draft and our Constitution and Bylaws.
  
  There was some discussion of the efficiency of the process. Should we use someone who is more centrally located to the current leadership of the organization (in Madison for example)? Should we hire an attorney to undertake this for us rather than continue with the pro bono work being provided by Yale? It was decided to continue with the current process at present. To provide feedback to the Yale attorney the Board will prepare a common annotated document to reflect the problem areas. The commenting chain will be Lynne to David to Chris to Lauren to Read. Read will forward final commented draft to Nina. In addition, a Board member (probably Read) will fly to Connecticut to work with Nina and the Yale attorney to address the issues.

• Discussion
• Papers have been accepted but the FLEAT committee has not yet sent out official acceptance notices.
• About 10 presenters qualify for funding from IALL. We need to determine amounts to be awarded and notify presenters of the funding possibility.
• Read will send an unofficial notification of acceptance to present at FLEAT. Further, he will direct interested participants to send requests for assistance to Lauren. Requests should specify what other (institutional) support they will receive, and for what they are requesting IALL support. They will also be asked to indicate whether they have Tandberg labs to link with the "Tandberg Fellows" funding.

 Jan left the meeting at 12:56.

• Discussion
• The dates of Summer Leadership Meeting have been set for May 21, 22, 23 (Sunday-Tuesday). We will work full days on Sunday and Monday, and close around 2pm on Tuesday.
• The Warwick Hotel is offering a special rate. When making reservations participants should indicate IALL Board. Claire is creating a website which should be available very soon. The Board will try to meet at 8pm on Saturday night to brief for the conference.
• Chris reported he has received 18 responses of a possible 29-31 attendees. He noted the web needs some updating as some of the Council names were no longer accurate.
• Agenda
• Read and Lynne will finalize draft agenda and reporting form. Drafts will be sent out after April 5.

Respectfully Submitted by Lynne Crandall