IALL Board Meeting

May 1, 2000

Routine Business

• Lauren is working on the financial reports for the SLM.

• Jan reported the Journal should be sent to the printer by the end of the week. She will discuss publication of the Membership Directory with Rachel after the current Journal is published. The next Journal copy deadline is July15. Jan will confirm arrangements for shipping extra issues to Frank. She stated the Journal needs some new articles.

Old Business

• Discussion
• Nina reported she passed the suggested revisions onto the Yale law student. He indicated most of the changes we raised were possible, but needed to confirm others with his professor. Nina will follow up. Nina noted that obtaining the EIN is part of the process. She is not sure whether our old number will continue to be effective or whether we will receive a new number.
• Discussion turned to the structure of the proposed documents and their comparison to our current organizational documents. There will be only one set of Bylaws. The question of whether we fold our current Constitution or Bylaws into the Articles of Incorporation was discussed. Nina expressed the difficulty, but not impossibility, of altering the Articles of Incorporation after they have been adopted. As the Constitution is general and deals with the broad issues of our organization, it could be part of the Articles of Incorporation. The Bylaws, however, are more operational in nature, and we need the flexibility to be able to act and respond to changes in the future. Thus, the Bylaws should not be part of the Articles of Incorporation. Chris wondered how long will it take us to get out a paper vote and obtain the returns to ratify the new organizational documents.
• Read reiterated his willingness to join Nina in meeting with the law student. Nina will inquire if meeting with Read would help expedite the process.

• Lauren received 4 requests for support, and three more are expected.
• Lauren will give requests to Read to examine. Read will email a summary of the requests and proposed awards to the Board for comment.
• Chris reported he spoke with the SONY representative at the NorthEast Conference, who was unaware of any IALL proposals seeking funds for FLEAT travel support. She further indicated as the conference was in Japan, this would likely be a SONY-Japan issue.
• Chris will send Rachel an email relating his conversation with the SONY representative.

• Discussion
• Nearly 20 Council members are expected to attend the SLM. Chris will email the Board and Council to remind them to register at Claire's site.
• Agenda
• General comments
  There was considerable discussion of the structure and ability to execute the agenda in the time available. Read explained the first morning is reserved for standard business issues and to receive and approve Council reports. He plans to hold a brief discussion of issues with the full Council, then break into working groups. A Board member will be assigned to each group. Jan suggested we establish a procedure to keep the groups on task. Read responded each group would receive written guidelines. Jan suggested the full Council reconvene after an hour to provide feedback for the working groups. Lauren suggested each group should be assigned a leader with desired outcomes specified. Board members will fill that role. Read plans to float among the groups to answer questions and help keep the groups on task.
• Discussion Topics
  After reviewing the many discussion group topics, and discussing whether it was realistic to have the large number of working groups complete the tasks at hand, it was determined to revise the topic groupings. Leaders were also assigned.
• Electronic Publications (David and Jan will lead)
• Current Paper Publications

0. Journal
1. LMM/Design Kits
2. Other

• Video tours (video and CD)
• Current Electronic Publication

0. LLTI
1. Software Database
2. Web Page

• Member Benefits and Affiliations (Chris and Lauren)
• IALL Membership Benefits (should we make suggestions for a Journal Article on member benefits an SLM tip of the day activity?)

1. Current benefits (list/define)
2. New benefits (propose)
3. Scholarships
4. Workshops
5. Publications

• Affiliations (should we also discuss how we want to respond to new solicitations?)

1. Develop or revise publicity information
2. Current affiliates
3. FLEAT/LLA
4. CercleS
5. HM/ACTFL/IALL Workshops
6. Language Resources Portal
7. LLT Journal

• IALL Survey and Consulting Database (Bruce Parkhurst invited to lead)
• Official Documents (Lynne and Nina)

0. Mission Statement (We will detail review and needs analysis as full Council and amend as a working group task)
1. Policies and Procedures Manual
2. Tax Exempt Status and the Resulting ByLaws Changes

• Dinner Monday evening will be provided at IALL's expense.

• IP Committee Progress (David)
  David has spoken with Marc several times, and circulated a draft of the IP release to the Board. The draft is very thorough, and also quite complex. There was concern it might overwhelm potential authors. The Board asked David to discuss simplification with Marc and report back.

Respectfully Submitted by Lynne Crandall