February 7, 2000

• The January 10 Minutes were not available.

• Tax filing issues

• IALL has never filed income taxes, with prior Boards assuming we had tax exempt status. In the recent past, since we were applying for tax exempt status the Board agreed it was not necessary to file.
• How to determine our liability: past, present, and future
  Concern was raised over past practices. The question arose how IALL's past relationship with AECT effect its filing needs since AECT is tax exempt, and IALL was an affiliate organization. Lauren will establish a relationship with a local CPA or tax lawyer for accounting and auditing purposes.

• Discussion Jan reported the Journal has experienced some unexpected delays, but is on track for publication. As Lauren will be gone from Feb 28 to mid-March she will need to prepare mailing labels in advance if needed. Jan will consult with Rachel on needs and let Lauren know.

• Proposal deadline pushed back to February 10.

• Only 12 proposals submitted so far from the United States, not inclusive of workshops or symposia

• Planning
• Need to finalize exact date/times.
  Chris will check with Claire and report back; if a choice of dates is possible the Board will be polled for schedule preferences.
• Chris will identify conference items we must deal with in addition to the regular agenda.
• Board will develop an agenda for posting by April BCC.
  To prepare for the new reporting structure the Board should provide guidelines to the Council for the kind of report information needed in advance of SLM.

• Discussion
• Lab Design Kit editor position vacancy
  Read will review the list of potential candidates.
• Lab Management Manual - no update available
• Electronic version of LMM status
  Pete has put PageMaker files into .pdf format and is waiting for IP issues to be resolved.
• IALL Video Tours
  Jacque Kaminski is interested in pursuing a call for new IALL video tours -- She suggests putting out the call now and to give contributors 6 months to prepare. The videotape or CD-ROM could be sold individually or packaged with Design Kit. Lisa Frumke suggested creating a checklist of items for people to consider when creating the video. It was noted submissions should conform to certain length requirements, and be accompanied by permission to segment for incorporation into other IALL publications.
• IP Committee Progress
  David informed the Board of the status of the IP Committee. Marc and Judy are working actively on a number of projects. Marc submitted a column to the Journal summarizing the Digital Copyright Act. They are also working on developing an IP webpage and developing a release form for electronic publications. Lynne wondered what had happened to materials already drafted and approved. Some confusion exists about roles and responsibilities. It was decided the publications managers will use forms developed by the IP committee to seek permissions.

• Karima Benremouga (University of Houston) has agreed to be the TESOL representative.
• Karen Audant is interested in being second representative to ACTFL, and will represent IALL at the New Vision meeting (K-12 language education) in June.

• Discussion
• Frank provided Lauren with a detailed list of backlist inventory and current publications. It is apparent Frank has a far deeper inventory than needed.
• Review retention policies
  There was significant discussion of what should be retained for archival purposes, where additional sets should be deposited, and how much inventory should be kept on hand to support needs. It was further suggested that many things should be shipped direct to users on publication, rather than go from the publisher to Frank to the end user.
• The following guidelines were established to reduce current inventory and to ease the build-up of future publications:
• Frank should retain one complete copy of everything (or as complete as possible given current stock)
• send one IALL Journal set to the Library of Congress
• send one IALL Journal set to ERIC
• sets shall be passed to the President and the Journal Editor (following the office per election or appointment). Read requested the President set be sent to David as he already has a complete set
• Frank should retain no more than 10 copies of anything three years or older, and maintain 20 copies of current publications. Inventory reduction should occur on an annual cycle per the latter condition.
• To avoid future inventory build-up the Journal Managing Editor should ship:
• 5 copies each to regional group leaders
• 10 copies each to CALICO and ACTFL representatives
• 5 copies to TESOL representative
• single copies to ERIC and to Library of Congress. Frank should check with ERIC and LOC on further shipment preferences when sending the archival batch.
• Remainder is shipped to Frank

Jan left the meeting at 12:56

• All agreed it would be beneficial to establish a consulting directory or database, with particular attention to regional contacts
• David suggested we create an applicant form, which would include recommendations and content specialization. IALL would screen only items that seem outrageous. Read will follow up on preliminary development of a consultant application.

• Discussion
• The Board and Council (as well as general membership) needs to proactively check for links to the IALL website and ask referrers to update. For example, the AFL bulletin was out of date and Samantha corrected.
• David will send a message to Council and LLTI requesting information about where people think there should there be links TO us, and if already linked, confirming the links are correct.
• Teleconferencing Business Directory
  Lauren will decline further participation from this publication.

• CercleS President (David Little) has contacted Read with interest in establishing a formal affiliation. The Board received his proposal pleasure.
• Some suggestions for possible joint activities included:

• CercleS might organize sessions at IALL 2001. IALL should inquire if they are interested in a sponsored session at the conference.
• CercleS might participate at Summer Leadership Meeting
• Consider a combination FLEAT and Europe conference in North America in 5 years (assuming LLA interested in joint conference as well)
• Consider a combination FLEAT and Europe conference in Europe in10 (assuming LLA interested in joint conference as well)