IALLT Board Meeting

November 21, 2006

Call To Order 1:00 p.m. p.m. EST

Present: Claire Bartlett, chair; Barbara Sawhill, Judi Franz, Ron Balko, Ute Lahaie.

By standing invitation: Peter Liddell

Routine Business

Next Meeting: December 5^th, January 16th

1. Call to order.

2. Roll call of members present.

3. Approval of minutes:

The SLM minutes have been approved with corrections via e-mail on Friday, 20 October. Motion [Barbara]. Second [Ron]. Approved [unan.]

4. Officers reports

• Treasurer’s report

  • Ron had sent out the October statement prior to the meeting. He reported that he had filed the IRS form.

  • Claire will write the report for the law firm and sent it to Ron to submit along with the payment.

• Journal report

• Barbara reported that she is currently working with authors on revisions of articles for the upcoming journal. One of the articles was lengthy and ideal for publication within the LCDK with a shorter version of it for publication within the journal. She reported that she had received columns from David Pankratz and Ute Lahaie. She is trying to solicit other columns. The last print journal will still be published by Brown University. Peter applauded Barbara for doing a fabulous job with the journal during this time of transition.

• Draft for new position of IALLT journal editor

• Barbara will try to send the text for the interim journal editor’s job description out by the end of the week.

• Revision of DLLS, LCDK and ManMan

• Barbara reported that Jack had suggested publishing an updated publication of the DLLS for the CALICO conference in May 2007.

• Ron will work on a sales report for the DLLS

• Barbara requested that the IALLT publications (electronic or print version) be discussed during the next meeting

• Barbara asked the Board to take a look at the LCDK and the ManMan for possible revisions.

• Program Director

  • Judi had sent out the proposal for the IALLT 2009 conference from Atlanta. She asked the Board to look at the proposal,

  • Judi reported that due to the sales tax in Tennessee, she was unable to sell any materials at the IALLT booth.

  • Claire reported that Georges Detiveaux, the new ACTFL rep., spent the entire time at the booth. She suggested having another ACTFL rep. to help with the duties.

  • Judi sent out a lot of brochures and is starting on running low. She is working with Sharon on the design for a new brochure.

  • Peter asked the Board to consider what type of expenses qualify for the membership drive and what types of expenses need to be absorbed by the conference host when distributing brochures at other conferences (such as the ACTFL conference)

  • Judi reported that she had sold one LCDK during the SWALLT conference.

• President Elect

  • No report

• President

  • Claire will contact Jeff Winters, the new editor, to request templates for the redesign of the IALLT website

  • She reported that she had helped Ed establish contacts with vendors during the ACTFL conference.

  • During the ACTFL conference, Claire had contacts with members from Monterey Tech University who expressed interest in hosting a future IALLT conference.

  • Peter proposed hosting an extraordinary IALLT conference at Monterey in Mexico.

  • Claire reported that the Monterey team was interested in hosting IALLT 2009 and wanted to submit a proposal. She explained that Monterey Tech is a well-funded private university, but the Monterey Tech team members are not currently IALLT members.

  • Peter suggested that Judi contact the Monterey group and explain the process in submitting a proposal. Ute pointed out that per P&P, the proposals need to be reviewed by the Board and the Council. Peter recommended making the decision during the annual business meeting at the IALLT 2007 conference.

Ron, Peter, and Barbara signed off.

• Claire reported that the conference preparations are moving along nicely.

• The conference proposal software is up and available. Claire proposed that IALLT take on the responsibility of hosting the conference proposal software

5. Committee reports. No reports.

6. Special orders --- Important business previously designated for

Consideration at this meeting.

• None.

7. Unfinished business.

• IALLT election

• IALLT 2007 conference budget

  • Claire reported that the high conference rate is due to the fact that the banquet is included. Ed will need to advertise the conference rate. He hopes to receive sponsorship, but Claire cautioned that the commitment of the sponsors typically happens by March.

• Conference proposal software – not discussed during this meeting.

• Changes to P& P: Commercial membership

  • Ute had sent out the updated P&P. She had sent the text for the commercial membership to Marlene a few weeks ago. The P&P text does not include the membership rate for the commercial members. Ute will search the minutes to find the amount approved by the Board.

• Producing IALLT flyers for the ACTFL mailing list

  • Claire will contact Sharon to get the flyer designed.

8. New business.

• ad hoc committee to explore grant opportunities in area described by Andrew in his June 29^th email – postponed until the December meeting

• SLM format email – postponed until the December meeting

• IALLT 2009 – Proposals, campus visits, January 1^st deadline – as discussed earlier.

• IALLT 2011 – Claire reported that she had been approached by Hawaii. They wanted to submit a proposal for 2011. – This issue will be discussed further during the December meeting.

• Our registration for the name fleat.org expires on 23^rd of November. – The renewal amount is $114. December, so we'll need to be renewing that fairly soon

  • Claire will send out a message to the Board for vote via e-mail on this issue.

• IALLT defraying Ed’s cost to ACTFL- postponed until December meeting.

• Revision of LCDK and Man Man – discussed under the journal item.

9. Announcements.

10. Adjournment.

• The meeting was adjourned at 2:50 p.m.EST.

Respectfully submitted,

Ute S. Lahaie