IALLT Board Meeting

21 March, 2006

Call To Order 1:00 p.m. p.m. EST

Present: Claire Bartlett, chair; Judi Franz, Ron Balko, Ute Lahaie.

By standing invitation: Andrew Ross

Absent: Barbara Sawhill, Peter Liddell

Routine Business

Next Meeting: April 4^th, 2006

1. Agenda Check

The agenda was unanimously approved.

2. Roll call of members present.

3. Approval of Minutes postponed until next meeting

4. Officers’  Reports

   1. Treasurer’s Report

• Ron reported expenditures for the printing costs of the journal

1. Journal Report

• Andrew reported that the Journal board is currently discussing the articles for the spring issue for the lab.

• Andrew inquired whether the Board approved the publication of the survey result. Andrew assured that he will include a summary column in the journal.

• Motion[Ron], Second [Judi], Approved [unan.]

3. President-Elect

   • Postponed until the April meeting.

1. Affiliate Report

• Judi had talked with Cindy Evans about the IALLT presentation at CALICO. Cindy reportedly had received two free registrations. Judi inquired where she should have the IALLT materials shipped. Claire suggested Judi’s hotel.

• Judi had no further reports on TESOL

1. President’s Report

• Claire thanked the Board for meeting today despite the fact that not everyone could be present.

5. Committee  Reports

   1. Web committee.

      • Not everyone had received the message from Barbara listing the candidates for the web editor’s position. Ron will forward the message.

   2. Journal Editor Committee.

      • Andrew reported that the committee had been formed. The Board will wait to hear back from them.

6. Special Orders Important business previously designated for Consideration at this meeting.

   1. Worldcall. No report.

   2. Conference Affiliation: ATISA and TESOL.

      • Scott Williams had requested affiliation with ATISA. Claire inquired about the size of the organization.

      • The discussion will be postponed until the next meeting following further inquiries about the organization.

   3. Title, naming of CALICO/IALLT Joint conference

      • Ute mentioned the title that was suggested during an informal discussion at the SOCALLT conference. The suggested title was “CALICO with IALLT” conference. Ute will send the wording out via e-mail for approval by all Board members.

7. Unfinished business

   1. IALLT Workshops for High schools

      • Will be discussed during the April meeting.

   2. IALLT Workshops for graduate students

      • Will be discussed during the April meeting.

   3. Mailing of IALLT flyer to all ACTFL members and purchase of ACTFL mailing list.

• Claire had received a quote for the numbers of ACTFL members included in the mailing labels: 2,358 will be for the high school category, 1,581 for members at undergraduate institutions and 1, 738 for members at graduate institutions. This will amount to 5,677 mailing labels. The rough cost for the mailing labels will be $ 667.

• Claire inquired about the mailing costs and the flyers. Ron suggested having Brown University design the flyer and take care of the bulk mailing.

4. IALLT mailing list to regional groups

   • Claire reported that ACTFL had expressed interest in purchasing the IALLT mailing list. According to Bruno, it would be easy to add a box that all IALLT members could select if they were interested in receiving advertisement. Discussion on adding options in the members profile authorizing dissemination of members’ information to organizations and businesses. The discussion will be continued via e-mail.

   • Claire inquired whether regional group leaders

5. JNCL-NCLIS Delegate

Bob Fischer will attend the meeting.

6. Commercial membership

Ute will initiate the online discussion on this issue via e-mail.

1. Proposal for Travel Funds

• Judi submitted the following proposal: “Should the Programs Director want or need to travel to an IALLT affiliate conference, but not have sufficient funds, s/he can request support from the Board, to be reviewed on a case-by-case basis. An explanation of how the Programs Director's attendance will benefit IALLT should be included in the request for support.” The proposal will be decided during the April meeting.

8. Announcements

• Claire will send a reminder about the SLM to all IALLT members.

9. Adjournment

• The meeting was adjourned at 1:55 p.m. EST.

Respectfully submitted,

Ute S. Lahaie