IALLT Board Meeting

18 October, 2005

Call To Order 1:00 p.m. p.m. EST

Present: Claire Bartlett, chair ; Barbara Sawhill, Judi Franz, Ron Balko, Ute Lahaie.

By standing invitation: Peter Liddell, Andrew Ross

Routine Business

1. Approval of Agenda

Motion to approve [Ron]. Second [Ute]. Approved [unan.]

2. Approval of September minutes

Motion to approve [Ron]. Second [Judi]. Approved [unan.]

3. Matters Arising

   1. Commercial Membership

• The Board discussed the recommendation concerning commercial membership she received from Sharon and Marlene.

• Discussion:

• Andrew inquired how the rates of the dues for commercial members relate to reservations of a booth at the IALLT conference. Claire clarified that the vendor’s fee is set by the conference host.

• Andrew’s concern was that the proposed membership rate of $ 200.00 is not enough.

• Barbara agreed that the commercial rate ought to be higher.

• Ron motioned to approve the committee’s recommendation for “Access of Potential Clients” to one-time use only mailing labels, striking the word “purchase” under point 1. Second [Judi].Approved [unan.]

• Ron motioned to approve the committee’s recommendation for “Access of Potential Clients” point 2-5. Second [Judi].Approved [unan.]

• Ron motioned to change the wording of point 1 of “Recognition/Visibility” to read “Commercial members are linked to the IALLT website for the duration of each journal issue in which they advertise.” Second [Judi]. Approved [unan.]

• Ron motioned to change the wording of point 3 of “Recognition/Visibility” to read: “Commercial Members are listed as a special category in the “members only” area of the IALLT website.” Second [Judi]. Approved [unan.]

• The Board unanimously approved item 4 under Recognition / Visibility.

• Claire will contact Sharon and ask her to make the changes in the bylaws as approved by the Board.

• The Board discussed to revisit the membership categories in the bylaws, in particular the one of the retired members.

• Ron motioned to approve the $ 200.00 membership fee. Second [Judi]. Approved [unan.]

• Barbara motioned to charge $100.00 for the purchase of a second or subsequent distribution of the mailing list for current commercial members. Second [Ron]. Approved [unan.]

• The Board recommended striking recommendation # 5.

• The Board voted to create a new position of Commercial Member Relations Coordinator. This position will replace the journal advertising position. The Board recommended that Sharon write the job description for this new position in consultation with Andrew.

1. Donation/fund for IALLT victims of Katrina

• The discussions for this items will be postponed until the November meeting.

1. CALICO / IALLT joint meeting for March 2008

• Claire reported that she had discussed this issue with Bob Fischer. Bob had agreed to call it a joint conference.

• Discussion: Barbara suggested proposing another joint conference during the regularly scheduled IALLT meeting, for which IALLT will receive the benefits.

• Ron expressed concerns for the joint conference since this means that IALLT will generate no income during the joint conference.

• The Board recommended that the Claire will contact Bob Fischer, inquiring whether CALICO intends to reciprocate.

(Peter left the meeting following this discussion)

1. IALLT Survey results Lee Abraham

• Claire will resend the PPT from Lee Abraham to the other Board members with the request to preview it and to discuss via e-mail, whether or not the PPT should be posted on the IALLT website.

1. SLM dates

• The Board agreed with the proposed dates for the SLM 2006 meeting.

1. Committee for journal, send call for proposal

• Barbara will work with Andrew on forming a committee.

4. President’s Remarks (Claire)

• Claire recommended that there will be a link from the IALLT website to the IALLT 2007 conference.

5. Treasurer’s Report (Ron)

   1. Ron reported that IALLT broke even during the month of August despite the conference costs incurred. Based on a preliminary discussion with Harold, Ron expects to receive money back from the conference host.

      • Ron will look for an accountant to help him with the tax report.

      • Ron received information that Verisign will merge with another company. He does not yet know how this will affect credit card transactions for IALLT.

6. President-Elect Report (Barbara)

   1. Barbara reported on her work with the special edition of the journal. Currently, she has received two articles. Due to multiple delays, the journal issue won’t be ready on time.

   2. Barbara inquired who is responsible for the update of the front-end of the IALLT website. Claire clarified that the web-editor’s position is currently open, because Reid Paxton had resigned.

      • Barbara will contact the web team to discuss this issue.

   3. Barbara had some questions concerning the articles of incorporation for regional groups. Ute will send her the contact information for the treasurer of SOCALLT.

7. Affiliate Report (Judi)

• Judi reported that during that IALLT won’t be able to sell any publications during this year’s ACTFL conference due to some bizarre regulations in Maryland.

8. Journal Editor’s Report (Andrew)

• Andrew reported that he will still need the President’s and the President-elect’s column for the current issue—despite the fact that it is a special issue. The new submission deadline is November 1.

• Andrew reported that Jörg has only received one abstract to date for the special issue he is editing.

9. Next Meeting – November 8, 2005, 1 EST

Meeting adjourned at 3:15 p.m. EDT.

Respectfully submitted,

Ute S. Lahaie