IALLT Board Meeting

January 18, 2005

Call To Order 1:00 p.m. p.m. EST

Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko.

By standing invitation: David Pankratz,

Joining Late: Andrew Ross

Routine Business

1. Approval of Agenda

Agenda approved. Motion [Judi ], second [ Claire] . Approved. [unan.]

2. Previous Minutes (December 2005)

• Peter suggested approving the SLM Minutes in a future meeting.

• Motion to approve the December minutes subject to correction of minor amendments [Ron] moved to approve. Second [Judi]. Approved [unan.]

3. Matters Arising from the Minutes (Peter)

• Graduate Student Grand. Peter reported that the deadline has been set for February 15. The deadline is posted on the IALLT website. Peter will send out a message announcing the Graduate Student Grant to IALLT members.

• David reminded the Board that the applicants for the grant will need to be student members.

• Peter will post another call for donations for the Ursula Williams memorial fund.

4. Correspondence (Peter)

   • Yale letter response

• Peter thanked the Board for their input to the letter he drafted last week. He reported that he mailed out the response to the Yale letter. The message bounced back from two of the recipients.

• IALLT 2007 (response re: bid deadline)

• Peter reported that he heard back from Ed Dente last week. At this point, he feels confident that Ed will make a firm commitment to host the conference by the February deadline.

• Membership survey, part 1

• Peter reported that he sent out the message announcing the membership survey yesterday.

  • He inquired whether anyone has the wording of Moni’s questionnaire.

  • Ute will look through the Board minutes prior to the 2001 release of the survey.

  • Peter will contact Lynne and Moni about the wording for the survey.

  • David asked how Jack Burston’s survey fits into this questionnaire. Peter clarified that Jack’s initial survey was only intended to collect data.

  • Peter proposed that the Board establish guidelines concerning the type of data the Board would like to see collected.

    • Peter will compose a draft and circulate it among the Board members, then pass it on to Jack Burston—the survey coordinator.

5. Treasurer’s Report (Ron)

   • Financial Report

• Ron explained that he transferred some funds from the general account to the journal account.

• During the last month, the journal account held $2,741.

• Currently, Ron is collecting membership renewal fees. He reported that reminders have gone out via the membership database.

• Distributions coordination.

  • Ron sent out a position description for the distribution coordinator’s position.

  • Peter asked whether Ron can recommend anyone for the distribution coordinator’s position.

  • Ron explained that this position is currently listed as Council position. He stated that he simply redesigned the position to be both the distributions and subscriptions coordinator.

  • Peter reaffirmed that this will be a Council position.

6. Journal Editor’s Report (Andrew)

• Andrew reported that he received 6 reports from the reviewers of the new monograph. He reported that

  • Five of the six reviewers felt that this collection is not a monograph.

  • One of the reviewers compared the drafts to the CALICO reviews.

  • All the reviewers expressed the desire to see a side-by-side comparison or cross-references between the articles.

  • The reviewers also recommended publishing this information electronically rather than in print.

• Peter suggested publishing the evaluations in electronic format in the members-only section of the IALLT website.

• Claire recommended that Andrew discuss the type of publication (electronic of print) with Jack.

• David suggested setting up a Bulletin Board on which the members can discuss the publication.

7. Affiliate Rep. Report (Judi)

• Judi e-mailed several potential CALICO reps, but has not heard back from any of them.

  • Peter suggested that Judi contact Nina Garrett about recommendations for potential contacts in the Washington D.C area.

8. President-Elect Report (Claire)

• Claire inquired whether the IALLT showcase videos should be open to the public, or whether the streamed videos should be a benefit for the members with the trailer being available to the public

• David stated that new description for the Showcase Coordinator will need to be included in the Policies and Procedures Manual at some point.

  • Peter asked Claire to have Hajime submit the revised version to the Board for approval and include her question with the position description.

9. Elections Update (David)

• David reported that he still only has one candidate per Board position. He asked for a deadline for the Board’s approval of the slate of candidates.

• David will propose the slate of Candidates to the Board during the February meeting.

10. Council Business

    • JNCL Rep. – This issue and any other business will be discussed during the February meeting

11. Any Other Business

Next Meeting

The next meeting has been scheduled for Tuesday, 8 February 2005 at 1 p.m. EST.

Meeting adjourned 2:15 p.m. (EST)

Respectfully submitted

Ute S. Lahaie