October 17, 2006
Call To Order 1:00 p.m. p.m. EST
Present: Claire Bartlett, chair; Barbara Sawhill, Judi Franz, Ron Balko, Ute Lahaie.
By standing invitation: Peter Liddell (joining late)
Routine Business
Next Meeting: Tuesday November 7.
1. Call to order.
2. Roll call of members present.
3. Approval of minutes:
September 12
Motion [Judi], Second [Barbara], Approved [unan.]
September 26
Motion [Barbara], Second [Judi], Approved [unan.]
SLM minutes will be approved via e-mail by Friday, 20 October. Ute will send out a reminder.
4. Officers reports.
Treasurer’s report
Ron had sent the monthly reports via e-mail. He reported that he is currently working on filling out the new 990 form with the help of an accountant.
Peter joined
Journal report
Barbara reported that she had received five articles, the lab notes, and the LLTI highlights. She has three people who had agreed to be readers for the articles. She hopes to have the reviewed articles back to the authors within ten days.
Upon Claire’s inquiry, Barbara clarified that she had received the articles in response to Claire’s call for submissions; Claire had e-mailed the call for submissions to the IALLT membership.
Barbara reported that she had visited the University of Victoria where she had the opportunity to have a discussion with the author of the e-journal template. This tool also allows the publication of print-on-demand journals.
According to the author of the e-journal template, it takes about 20 hours to mark up the text for an entire journal in order to put it into an electronic format. This will translate into $300.00 for student work hours to publish a journal.
The marked-up text will be searchable.
Ute inquired whether or not the e-journal tool can also be used as a basis for an IALLT portal.
Barbara clarified that the other web based areas can be bundled with the journal.
Claire inquired whether any other programming is required for the journal in addition to the marking up the text.
Barbara will send a link to a mock-up site of the e-journal to the Board by the end of the week.
Claire will look for other e-journal tools for the Board to compare by the November Board meeting.
Claire asked Barbara to send an updated position description to the Board for approval prior to sending the new text out to the membership.
Program Director
Judi reported that Stacey Powell will be the ACTFL representative.
Judi inquired whether anyone will be able to review the IALLT PowerPoint. Claire volunteered.
President Elect
No report.
President
Claire reported that she has posted the message to the membership for the journal.
She reported that the IALLT 2007 conference site is ready and linked to the IALLT website.
5. Committee reports. No reports.
6. Special orders --- Important business previously designated for
Consideration at this meeting.
None.
7. Unfinished business.
Changes to P& P: Commercial membership, and purchase of IALLT membership list cost.
Claire asked Ute to update the P&P.
Ute reported that she had sent the text concerning the commercial membership to Marlene for the purpose of posting on the IALLT website, but that she had not had time to update the entire P&P.
Ute will update the P&P in time for the November meeting.
Purchase of ACTFL mailing list: Timeline, brochure design, mailing.
No additional reports.
Keynote speakers for regional meetings announcement
The speaker fees ($1,000) have been approved for use by regional groups during the regular meeting.
Claire recommended making up to $ 1,000 per year available for 2 speakers for a total allocation of up to $2,000 per year for speaker fees.
Ute will send the corrected paragraph or the text concerning the speaker fees back to Claire.
Barbara will collect the applications for the regional speaker fees.
8. New business.
Conference proposal software
Claire reported that Mike had made some changes to the IALLT conference software
Ad hoc committee to explore grant opportunities in area described by Andrew in his June 29th email.
The discussion of this agenda item has been postponed until the November meeting.
SLM format
The discussion of this agenda item has been postponed until the November meeting.
IALLT election
Peter reported that he has two members who are willing to serve on the election committee: Gus Leonard and Claire Bradin-Siskin.
Motion to approve the election committee [Barbara]. Second [Judi]. Approved [unan.]
The committee will send out a text for the call for nominations, with a closing date by a month after the initial call for nominations.
Peter suggested January as election month.
IALLT 2007, awaiting for budget
conference software
Claire reported that she still has not received a budget from Ed.
Barbara inquired whether he has asked for help with the program. She reminded the Board that Mary Morrissard-Larkin had volunteered during the SLM to take care of printing the conference program.
Claire signed off
IALLT 2009. So far, only Stacy responded.
Barbara asked the Board for input concerning finding other possible host institutions.
9. Announcements.
None.
10. Adjournment.
The meeting was adjourned at 2:35 p.m. EDT.
Respectfully submitted,
Ute S. Lahaie