IALLT Board Meeting

13 September, 2005

Call To Order 1:00 p.m. p.m. EST

Present: Claire Bartlett, chair ; Barbara Sawhill, Judi Franz, Ron Balko, Ute Lahaie.

By standing invitation: Peter Liddell, Andrew Ross

Routine Business

1. Approval of Agenda

Barbara wanted to add the tax exempt status under point 2. Motion to approve [Barbara]. Second [Judi]. Approved [unan.]

2. Matters Arising

   1. Tax Exempt Status (Barbara)

• Barbara reported that several regional groups requested help with the tax exempt status during Council Meeting at the FLEAT conference. Barbara requested information on what was involved to get the IALLT umbrella extended to the regional groups.

• Ron reported that IALLT has now the status of a “charitable entity” per the IRS report of August 19^th. He proposed inquiring with the IRS prior to approaching a law firm with the same question.

• Barbara offered inquiring with a lawyer as a pro-bono case.

1. NERALLD/NEALLT Issue (Barbara)

• Barbara reported about the issue that was raised concerning “New York” during the FLEAT conference. There seems to be some confusion concerning New York’s regional affiliation. Barbara clarified that the regional groups expressed a desire for a stronger collaboration, rather than for a territorial issue.

• Peter explained that the regional groups are autonomous. He suggested that the new tax exempt umbrella might change the current status slightly.

• Andrew suggested that NERALLD and NEALLT discuss the issues concerning their territorial boundaries among themselves and inform the Board of their decision.

1. Commercial Membership

• Claire inquired with the Board whether they read Sharon’s document. Peter recommended revisiting the membership rates for commercial members, because the current rates are too low.

• Claire will suggest a new fee structure and forward Sharon’s document to the Board for approval during the October meeting.

1. Donation/fund for IALLT victims of Katrina

• Claire reported that she has received numerous inquiries concerning IALLT members who are victims of hurricane. She reported that the only knows of one IALLT who has been affected by the hurricane: Sara Wilson from Tulane University. In her recent conversation, she heard that Sara’s lab was fine. Tulane is hoping to reopen in January.

• Ron suggested that members can earmark donations to IALLT for specific universities/ IALLT members.

• Peter suggested that the Board post a message stating that IALLT is pursuing ways to support IALLT members in the affected region. The recipients of these funds must be members of record. Peter suggested calling the fund “Katrina Relief for Affected IALLT Members”.

• Claire will draft a message concerning the Katrina relief fund to be posted at LLTI and send it to the Board for approval.

1. CALICO/IALLT joint meeting for March 2008

• Peter expressed the concern for the number of conferences. He reported that there were discussions during the EuroCALL conference to meet only every two years in order to increase the quality of the presentations.

• Claire proposed having the SLM at the host institution regardless of the decision concerning the proposed IALLT/CALICO conference.

• The Board agreed that the SLM needs to continue to be held at the institution of the conference host.

• Peter asked the Board to consider the question what the benefits for IALLT are. Claire saw potential in this joint conference in gaining new members for IALLT who needs assistance with setting up labs.

• Andrew proposed discussing this issue offline.

1. Global Partners Afghanistan

• Claire reported that Peter had suggested donating an LCDK to Afghanistan, but cautioned that the high-tech lab solution might not be the best one for a country like Afghanistan. Ute suggesting sending a PDF file rather than the physical document. Peter suggested sending the files of the older version of the LCDK to the person in Afghanistan in order to give him the possibility to look at the publication.

1. LLTI response time

• Claire received an inquiry concerning the delayed posting time messages to LLTI.

• Barbara suggested mentioning this to Otmar. She also offered to contact Otmar to inquire whether or not everything is o.k.

1. IALLT Survey results Lee Abraham

• Claire had received Lee’s PowerPoint presentation, which she forwarded to Jack Burston for review.

• Peter suggesting having the preliminary results of the survey published. Claire will forward the survey results to the Board.

• Andrew suggested publishing the information in form of an almanac, which should include grouping the data regionally. Peter suggested finding a co-author who is experienced in analyzing statistics.

• Claire will contact Jack and ask him to send her the data in form of a data-set for publication in the journal.

1. Financial situation of FLEAT V

• Ron had nothing to report on the FLEAT conference, because he had not had a chance to talk to Harold yet.

1. LET

• Hiro and Peter discussed the Japanese presentations during the FLEAT conference. He reported that they were both pleasantly surprised about the quality of the young Japanese presenters.

1. SLM Dates

• Claire proposed changing the meeting dates for the SLM conference. She suggested scheduling the SLM in the latter part of June.

3. President’s Remarks (Claire)

No further reports.

4. Treasurer’s Report (Ron)

   1. Publication of manuals

      • Ron will need to produce more copies of the DLLS. He will need the Board’s approval to go ahead with the publication.

      • He reported that he has only a handful of LCDK manuals. He will contact David to have the LCDK reproduced in Chicago.

   2. Digitizing of Journals.

      • Ron will start sending materials to Doug Canfield, the new distributions coordinator.

      • Barbara reported that the e-journals are ready to go. This will eliminate the need to store back issues.

   3. July Report.

      • Ron distributed the July report. He is currently still working on the August report.

(Ron signed off following his report).

5. President-Elect Report (Barbara)

   1. Journal issues

• Barbara deferred this report to Andrew.

1. LCDK

   • Barbara inquired about the publication of the new edition for the IALLT publications. Barbara will discuss this issue via e-mail.

   • Judi proposed sending out calls for editors.

1. Affiliate Report (Judi)

• Judi reported that she had discussions with Marlene concerning IALLT workshops following the FLEAT conference. The discussions dealt with outreach for K-12.

• Judi reported that the IALLT booth during the FLEAT conference was well staffed. She also reported that many publications were sold at the booth.

• Judi is currently looking for a second ACTFL rep.

7. Journal Editor’s Report (Andrew)

• Andrew reported that several of the potential authors for the special IALLT journal publication on disability issues had withdrawn. Andrew reported that he still needs more authors.

• Andrew requested column contributions by the end of September.

• Andrew reported a 25% increase in cost with the printing of the past journal issue, which may be in part due to the increased number of pages.

• Andrew proposed streamlining the printing process, since he will step down within a year. His suggestion was to create a template for printing the articles.

8. Any Other Business

• Peter reminded the Board that we need to form a journal committee.

9. Next Meeting – October 18, 2005.

Meeting adjourned at 2:55 p.m. EDT.

Respectfully submitted,

Ute S. Lahaie