IALLT Board Meeting

September 12, 2006

Call To Order 1:00 p.m. p.m. EST

Present: Claire Bartlett, chair; Barbara Sawhill, Judi Franz, Ron Balko, Ute Lahaie.

By standing invitation: Peter Liddell

Routine Business

Next Meeting: Tuesday October 17th

1. Call to order.

2. Roll call of members present.

3. Approval of minutes: May 2 meeting

• Motion [Judi]. Second [Ron]. Approved [unan.]

4. Officers reports.

• Treasurer’s report

  • Ron reported that Brown had mailed the remainders of the journal 38.1 to Purdue University. Ron expressed concerns about the late publication date of the journal. Due to the delays, he has received numerous complaints from libraries.

  • Ron will try to contact all libraries to inform them about the possible transition of the journal into an electronic form.

• Journal report

  • The journal will continue to be disseminated in print-form to the libraries initially.

  • Barbara is currently drafting a letter concerning the decisions made during the SLM announcing the changes of the journal from a paper version to an interactive electronic version.

  • Barbara raised the question whether or not the journal should be continued at all.

  • Peter interjected that this needs to be a separate discussion.

  • Claire suggested that Barbara disseminate her message concerning the journal via CTools.

  • Ron expressed concerns that any changes with the journal will translate into renewals of library subscriptions or the lack thereof. He proposed making a decision.

  • Claire proposed an extraordinary meeting to discuss the journal issue on 26 September.

  • Barbara will send out her message prior to the 26^th September via CTools to the IALLT Council members.

• Program Director

  • No report concerning the TESOL membership.

  • Marlene will give a Houghton-Mifflin workshop in October in North Carolina.

• President-Elect

  • No reports in addition to the journal report.

  • Barbara expressed a desire to discuss the format of the SLM.

• President

  • Claire contacted Marlene concerning the draft for the workshop coordinator.

  • Claire has not yet received a budget from Tufts.

  • Claire reported that she had asked Ed, whether or not Tufts will print the conference program, or whether another institution (such as Holy Cross) should help him with this.

  • Action item: Ute needs to update the P&P (esp. the commercial members page)

5. Committee reports.

• Web committee, update

  • Claire reported that she had a conversation with Sharon. Jeff is now the new webmaster.

  • Barbara suggested that Jeff send a proposal concerning any changes for the IALLT website.

6. Unfinished business.

• Commercial membership, change to P&P- Claire requested that Ute put this into a higher priority than the minutes and have them ready by October.

• Purchase of ACTFL mailing list: Quote from Brown 3,500 brochures $945.00, (plus mailing costs?). ACTFL lists: Undergraduate = 1,581, Graduate, any assignment = 1,738, total: 3319.

  • Claire thanked Ron for submitting the mailing costs.

  • The costs for the ACTFL mailing lists, the IALLT brochure, and the actual mailing cost for mailing out the flyer will roughly amount to $ 2,000.

  • Ron proposed postponing the vote on the brochure until after the extraordinary meeting on the journal issue.

  • Ron motioned to approve an expense of 2,000 to produce and mail brochures that will be sent to higher education members of ACTFL, in addition, we will purchase the list for ACTFL members in secondary education to be used by regional groups for their own mailing. Judi [second]. Approved [unan.]

• IALLT insurance, still ongoing with Tufts

  • Claire reported that the discussion with Tufts concerning the insurance is still ongoing.

• Funding for IALLT Regional groups speakers

  • Barbara suggested supporting regional groups by funding a speaker. This would also benefit IALLT.

  • Claire expressed concerns about giving a honorarium of $500.00 to a speaker, along with travel expenses, to a region that only has 50 attendees.

  • Claire proposed paying for a speaker who would record the presentation as podcast. The podcast would be disseminated to IALLT members and the regional groups.

  • Claire suggested making $3,000 available for this project. The money would be made available for the speaker. The video could then be streamed from a server.

  • Barbara moved that the IALLT Board consider approving a pilot program for the upcoming year to fund up to two speakers per year for up to $1,000 each to assist in covering the expenses for an exceptional outside speaker for a regional group. The speaker cannot be a member of the regional group. The pilot program will be revisited in a year. The presentation will be videotaped and made available on the IALLT website. Judi [second]. Approved [unan.]

8. New business.

• Ad hoc committee to explore grant opportunities in area described by Andrew in his June 29^th email.

• SLM format

• Conference software, specifically conference proposal software.

  • Claire reported that she had discussed the purchase of the conference proposal software with Ed. She had suggested having the same software for the conference program

  • Peter interjected that it is not possible to have the same software for both areas.

  • Claire asked Barbara to resend to resend the link to the conference software along with the username and password

10. Adjournment:

• The meeting was adjourned at 2:30 p.m.. EDT.

Respectfully submitted,

Ute S. Lahaie