IALLT Board
Meeting
December 10, 2002
Call to Order 12:02pm CT
Present: Crandall, Hendricks, Liddell, Pankratz, Rosen Guests: Gilgen, Ross
§ There were no email motions to acknowledge.
§
Harold moved the Minutes of September 11, 2002, October 1, 2002 and
November 12, 2002 be approved, pending final review. Peter seconded the Motion. The Motion passed unanimously.
§ The information for the revised brochure has been sent to the person who will revise it. Lauren will check on status for the next meeting.
§ Lauren reviewed current member needs for the Journal (450) and recommended reducing our print run from 600 to 525. The Board discussed making the revision effective with the next volume, but then reconsidered because of the proximity to the conference and the likely need for additional copies. Andrew will ask the Board to revisit the print run prior to publication of Volume 35.1.
§ The Board discussed Jenise Rowekamp's email request for information regarding taxpayer information number and Cindy Bravo's useful response.
o Is the old IALL number valid? Lauren could not speak to the validity of the old number, but observed we have a current IALLT number resulting from our incorporation.
o Is IALLT able to sponsor umbrella coverage for the regional groups, and is this a desirable undertaking? The language in our Bylaws suggests this would be legal. If we proceeded with umbrella coverage, we would need to establish accounting procedures and processes the regional groups would have to observe. What impact would this have on tax filing requirements? The Board should refer to SLM discussions for earlier detail.
o David referred to a local group undergoing a similar process and offered to find out what they were doing.
o David will survey regional group leaders to obtain information about business affairs and annual proceeds, and determine how broad interest is in umbrella protection to prepare for future Board discussion.
o Lauren reported that JNCL was paid for half a year. Harold will propose to CALICO that we begin our affiliation January 1, 2003, with IALLT forwarding half of the half-year fee to CALICO.
§ Andrew reported the Journal is being mailed. He noted that six articles are in the pipeline for the next volume.
§ David has updated the IALLT website to reflect the Journal staff changes.
§ Andrew announced he will lead the Language Resource Center at Brown University effective in mid-May.
§ Digital Exchange
o David reported that Cindy Bravo and Mike Ledgerwood support Jeff Samuel's offer to take the lead role in the Digital Exchange project. Jeff will develop a job description for the position of Digital Exchange Coordinator in January. He has also expressed interest in the position itself.
§ LLTI
o Otmar rejected the idea of restricting the LLTI archives or locating the archives on another server, such as the IALLT server. We will proceed with the "persuasion" tactic, persuading LLTI subscribers to join IALLT.
§ Language Magazine
o The Language Magazine contacted David. The company offered to mail an IALLT newsletter with their magazine, thus eliminating our mailing costs. Since we no longer have a newsletter, there is no reason to further consider this proposal.
§ Graduate Student Conference Grant
o David sent email to IALLT members on Nov. 27 encouraging them to donate to the GSCG fund. We have now received a total of $425 in donations. $375 has been donated specifically for this fund, and $50 for the general fund. David will solicit the membership for donations again in the spring.
§ CALL Document
o The joint CALICO/IALLT/EUROCALL "CALL" document discussed at the last meeting still must be posted at our website. Lynne agreed to prepare the document for posting and forward it to Bruno to be placed in the About IALLT section of the website, contiguous to the Statement of Professional Responsibilities.
1. Affiliations/Conferences
§ FLEAT V dates
o Harold is looking into August 6-10 dates to accommodate LET attendees. He is waiting for BYU approval on scheduling and hotel availability before formally suggesting these dates. Harold is looking into offering sessions at other institutions for Sunday possibilities.
o Peter noted he not heard anything officially from LET.
§ ACTFL
o Harold reported the exhibit booth was well staffed with two people present most of the time. A laptop with the website on CD was available for attendees to peruse. There was moderate traffic at the booth, with solid inquiries. Harold is unsure whether there were any sales. The interest session was not in the conference program so only IALLT members were in attendance.
o Harold has not yet spoken with Iris about her interest in continuing as ACTFL representative.
o David wondered if Harold knew why the interest session was not in the program. Harold responded that the deadline was missed. Harold announced that the CALL for proposals for the next ACTFL should be underway; he will see that email to the membership is undertaken.
§ NECTFL
o Per prior discussion, Harold discovered IALLT is listed as a member of NECTFT, and is listed in the conference program.
§ CALICO
o Harold announced with pleasure that Jacque Kaminski affirmed her interest in continuing as CALICO representative.
§ LCDK
o Peter reported revision and publication of the LCDK is on schedule.
o David will contact Samantha to discover her plans for the Showcase.
§ Management Manual
o The IP module is still in question. Peter will follow up.
o The print-ready deadline is April 1.
§ Website
o Peter continues to be preoccupied and is having a hard time keeping the calendar up to date.
§ Monograph
o Under consideration is a proposed monograph compiling conference presentations. The proposer wonders if might we be willing to publish them under our Monograph series, and has outlined fairly specific content.
o Peter asked for a Board decision regarding a go-ahead. He suggested the President-Elect and Journal Editor could act as overseeing series editors and ensure the publication meets the standards we define. He observed the format may vary with the content and we will have to address each monograph proposal on its individual merits.
o Lynne noted the proposal was consistent with our decision at the SLM to revive the Monograph series.
o Peter will draft a procedural statement and send to the Board by email for a vote.
§ Lynne summarized the
2002 GSCG process, noting there were three applicants for the award, but only
two candidates met the judging criteria.
She referenced Board email discussions on the GSCG candidates. Given the
merit of the qualifying candidates, the Board determined to explore offering
grants to both.
o Lynne will
ask Monika if the basic conference registration fee could be waived for 1-2
GSCG candidates and report back to the Board this week. If she assents, then we would offer to
waive the basic conference registration fee plus $250 to each selected
candidate.
o The Board, including its ex oficio members, are adjudicators.
§ Read reported that Samantha Earp has joined Ed Dente on the Election Committee.
§ Read examined the Bylaws and Policy and Procedures timelines for holding the election. He noted that ballots may not be sent more than 150 days before conference, thus we will need to send ballots to the membership sometime near the end of January to early February.
§
Read plans to present a slate of candidates to the Board at the January
meeting.
§ David referred to email he circulated to the Board regarding Jack Burston's request for support and endorsement of a research project he hopes to undertake. It was noted that Jack is asking for official support involving publicizing his efforts, publication in the Journal and a link from the IALLT website to his research site.
o David noted Jack is interested in the IALLT Survey data as well.
o The Board's initial reaction was positive. David will follow up with Jack for more details.
o Andrew asked that Jack submit the actual text for inclusion in the Journal; David will solicit the text and pass it on to Andrew.
§ The Board set the Winter 2003 meeting schedule. Each meeting will occur at 11:30am CT on the second Tuesday of each month.
§ Meeting dates are:
o January 14, 2003
o February 11, 2003
o March 11, 2003
o April 8, 2002
o May 13, 2003
Meeting adjourned: 1:32pm CT
Respectfully submitted,
Lynne A. Crandall