November 11, 2003
Call To Order 12:30 p.m. EST
Present: Ute Lahaie, Peter Liddell, Ursula Williams, Ron Balko, Judi Franz. Guests: David Pankratz. Andrew Ross (joined the meeting at 1:10 EST)
Approval of Agenda
Motion to approve. [Judi, Ursula]. Discussion: Peter wanted to add discussion of the 2007 conference under Any Other Business. The Agenda was approved as amended.
Previous Minutes May 13th & June 16th 2003 (LC), October 7th (UL)
i. May 13th Minutes. Discussion: David confirmed that Lynne coordinated the distribution of the LCDK only at the conference.
ii. June 16th 2003 Minutes. No discussion
iii. October 7th Minutes. Discussion: David had a correction for item # 5: the reimbursement of IALLT by the conference host for workshop participants has not been tallied.”
Peter proposed an amendment to Item # 3 iv.: “The Board unanimously confirmed that Carol Wilson-Duffy be approached to become TESOL representative”.
Motion to approve the previous Minutes (i-iii) as amended (Judi, Ron ): Approved (unan.)
3. Matters Arising from Minutes
i. Susan Kornfield Copyright paper at IALLT '03 (Andrew)
In Andrew’s absence, Peter reported that Andrew is pursuing the publication of the presentation, either in the IALLT journal or possibly as an IALLT monograph.
[Later confirmed when Andrew joined the meeting.]
4. Treasurer's Report (see also Item #8 below) (Ron)
Ron explained the items on the October report. The total cash assets as of 10-31-03 were $ 2,1985.50. Discussion: David inquired about the IALLT savings account. Ron has not been able to set one up yet. Peter suggested that for the February meeting, Ron break down the figures into new memberships and two-year versus one-year memberships in order to find patterns for IALLT income, so that budget discussions then could be based on more detailed information and comparisons with earlier financial statements.
Journal Editor's Report (Andrew)
Status of latest Journal issue
Andrew reported that he and Gamin were having problems with the new publisher, Lee Bradley, which was slowing the publication process. Andrew wants to cut ties with the present publisher and have the journal printed and mailed by the Brown University campus print shop.
He reported that one of the problem areas in the publication is the printing of images, because he often does not receive high-resolution screen-shots.
David inquired whether the print shop could handle the binding of the journals. Andrew reported that he has received a favorable preliminary estimate from the print shop, but that he is yet to take a journal by the print shop. David also suggested the printing company in Chicago that he had used for the IALLT Management Manual and the LCDK as a possibility for future print jobs.
ii. Management of Journal website
Peter reported that Bruno had reported his sense that there was support on the Board and Journal for the Journal to become responsible for maintenance of the its portion of the IALLT website. David inquired whether the Board should have oversight. Peter clarified that the President-Elect oversees the content. Ursula moved: “that the management of those sections of the IALLT website pertaining to the Journal be under the control of the editor of the IALLT website and subject to the oversight of the Board through the President-Elect.” Judi seconded. The Board unanimously approved the Motion.
Council issues
Membership Coordinator
Sue Breeyear is resigning as of January 2004. Peter reported that he had contacted a possible candidate, but has not heard back from her at this point. David and Ute had suggested others, but they may already be fully committed otherwise. It was agreed that Peter will contact one of those suggested. Judi ‘s list of people who were interested in becoming more involved in IALLT at the 2003 conference will also be circulated.
ADFL Rep position (Nina Garrett). Peter reported that Nina has accepted the position.
K-12 reps (Sara Honig, Frank Kruger-Robbins)
Peter suggested that we appoint Sara and Frank (both from private schools on the east coast), but continue to try to find other names for K-12 reps from other regions.
IP/Copyright Committee nominees needed.
Judy Shoaf has asked for assistance in finding committee members.
Vote on TESOL Rep. (Carol Wilson-Duffy)
Judi had pointed out via email that the Motion to appoint Carol as TESOL representative had not yet been voted on. Ursula had moved it, Judi seconded. The Board unanimously approved the motion.
LRC National Survey
Peter had forwarded Jack Burston’s new wording and proposed data-base for the national survey, which was based on his report on the LRCs in upstate New York. Jack wanted to launch the project by the end of November. The Board approved his proposals subject to minor editorial changes. Peter will inform Jack of our approval, and co-write the covering letter with Jack.
PR Director - website review
Peter reported that Sharon Scinicariello is anxious to receive the Board’s input and comments about the IALLT website. David suggested that Sharon send out a letter to all IALLT Board members, specifying what information she would like to receive. Peter will contact her and ask her to establish 3-4 questions/ guidelines. He suggested that Ursula and Sharon work together. David reminded the Board that Reid Paxton is presently working as website editor. Peter responded that he hoped to invite Reid’s input once we have a firmer idea of suggested changes. This would be best done after the Board has approved a draft outline - probably at the same time when input is requested from the Council.
Correspondence (Peter)
Outstanding item: Survey of 2000 (Peter)
Peter reported on his efforts to contact Monika about the survey, but has not received any response. He will try contacting her via phone.
J. Samuels letter - President's response
Peter reported on Jeff Samuel’s letter in which he had solicited help about the internal realignment of his position from a faculty position to a non-faculty, non-teaching position. Peter reported that, as indicated in our last meeting, he had sent Jeff our expression of concern, but that he felt that this is an internal matter in which IALLT is not able to intervene.
Update re: Distributions Coordinator position (Ron)
Ron is presently less concerned about the distribution position, and more about the Membership Coordinator position. There was discussion of how the two positions had evolved, and of the need to clarify responsibility for (for example) production of mailing labels. There was agreement that defining the position of Treasurer and the Membership Coordinator more clearly could be part of the search process for a new Membership Coordinator. Meantime, Andrew, Ron and Sue will work on labels for the next issue of the Journal, and forward suggestions for web-based improvement to Sharon.
9. Website and Publications (Ursula, Peter)
Monograph Series follow-up (see Appendix below)
Peter suggested that Ursula and Andrew take care of this issue. Andrew and Ursula agreed with the guidelines established for the monograph. These will be posted on the website under “Important Documents”
11. Any Other Business
Peter raised the question of finding a host site for IALLT 2007. David reminded us that the North-East was a preferred site in previous discussions.
The next meeting will be held in the second or third week of January. The exact date of the meeting will still need to be discussed.
Respectfully Submitted
Ute S. Lahaie
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Appendix:
Guidelines for IALLT Monograph Series -
editorial responsibility:
The
Series Editors shall be the President-Elect and the Journal editor
(ex
officio).
They will be responsible for:
- ensuring the
overall consistency, quality of content, and editorial
standards
of the series as a whole;
- receiving and soliciting publication
suggestions;
- recommending individual monograph publications and
editors to the Board; and
- determining, in consultation with the
editor(s) of individual
publications the appropriate size, format, platform, number of print copies etc., likewise for final approval by the Board.