October 5, 2004
Call To Order 1:00 p.m. p.m. EDT
Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko. By standing invitation: Andrew Ross
Absent: David Pankratz
Approval of Agenda
Approved [unan.]
Chair’s
Remarks (Peter)
a. CFP
and Publicity
Peter thanked Read for publishing the CfP for FLEAT 5, which he sent out this week.
b. IALLT 2007
Standford declined to host the conference. Peter sent out the wording for the CfP, which will need to be mailed out soon.
Treasurer's Report & Related Issues (Ron)
Ron gave a brief update of the current budget. The balance of the general account as of 9-30-04 was $ 26, 218. 86. Currently, the journal account contains about $3,500. This current balance reflects the status of the account prior to the payment for printing costs of the upcoming journal issue.
Peter expressed concerns about the remaining amount for the journal and the printing costs and recommended increasing the revenue from advertisement. He also recommended finding a formula to tag a certain portion of the membership fees to be used for Journal costs.
Ron reported that the organization is financially pretty stable.
He recommended monitoring the mailing procedure to the regional leaders, who currently receive multiple journal issues. These copies are intended to be used to advertise IALLT during regional conferences. Claire will send an inquiry to the regional leaders concerning the need for multiple copies of the journal. This issue will be further discussed in November.
Affiliation with sister organizations
Peter proposed posting a statement concerning affiliate organizations on the IALLT website. This way, IALLT may avoid future problems with unsolicited listings of IALLT as “affiliate organization” at other organizations’ websites. This has been a problem in the past.
Judi suggested sending an inquiry to the IALLT members, asking whether anyone has attended technology-based conferences in Asia.
Claire recommended publishing affiliate organizations on the IALLT website.
LLTI Signature-tag
Otmar had requested a signature-tag for LLTI postings—a statement that references the list server’s affiliation to IALLT. The signature will appear in the sub-headers, not buried at the end. It should reference both IALLT and the Consortium (Peter Patrikis' Ivy-League consortium)
Peter had sent out a sample text for the LLTI signature-tags.
Other Business
Advertising for the journal
Andrew reported that he has not received payment for advertisement in the IALLT journal from several companies.
Sara Wilson, the advertising manager, did not have any report on these outstanding bills.
Claire recommended asking Sara to send another bill to the vendors who have outstanding bills and have her copy Ron and Andrew to the messages.
Andrew expressed concerns about accepting further advertising from companies that have not paid past-due bills.
Request from Bruno (Claire)
Claire reported that Bruno has implemented a new membership database system. He requested that one of Board member send a test message to the members of the IALLT Council. With this new system, members will be able to update their information.
Peter will send out a message, encouraging members to send feedback about the new membership database to Bruno.
Request from Otmar (Claire)
Otmar asked Claire to address the book proposal that CALICO issued recently. Otmar had concerns that this book was not proposed as a joint-project.
This issue was discussed. None of the Board members considered this book to be an IALLT-related project. The Board unanimously expressed interest in pursuing join-publication projects with CALICO in the future.
The next meeting has been scheduled for Tuesday, 9 November 2004 at 1 p.m. EDT. The future meetings will be held again during the first Tuesday of each month.
Respectfully submitted
Ute S. Lahaie