IALLT Board Meeting
September 11, 2002
Call To Order: 12:11pm Central Daylight Time
Present: Crandall, Hendricks, Liddell, Pankratz, Rosen Guests: Earp,
Gilgen
§ The Board recognized the following email vote:
o Via email on July 12, 2002, Harold moved that the Board accept the IALLT Statement of Professional Responsibilities as revised on July 12, 2002. Lynne seconded the Motion. The Motion passed unanimously on July 12-September 11, 2002.
§
Harold moved the June 20 Minutes be accepted as
amended. Peter seconded the Motion.
The Motion passed unanimously.
§ Approval of the June 22 Minutes was tabled to the next meeting.
§ Approval of Report FY 2001/2002
o The Board expressed its gratitude to Lauren for her excellent work on the financial report.
o
Lynne moved the Board accept the FY 2001/2002
Financial Report. Harold seconded the Motion. The Motion passed unanimously.
§ Lauren informed the Board she has been preparing job responsibility procedures. She has looked into QuickBooks updates and found upgrades are available for both Mac and PC. We will be able to acquire the new version at the upgrade price. She will ensure the next treasurer is ready to accept the books and has the proper software.
§ Samantha reported that Volume 34.1 has been shipped, and noted the Directory update was included. Volume 34.2 is being assembled now. Andrew has assumed the lead role and Samantha is providing support.
§ Samantha suggested Andrew begin attending the Board meetings as Editor in Chief in October. The Board agreed.
§ Samantha noted the Journal is looking for articles and asked the Board to solicit manuscripts at regional meetings. She noted with pleasure that one of the columns in 34.2 is an overview of the programs and services IALLT supports, written by Harold.
§
David read a Remembrance of September 11, 2001:
"On behalf of the Board, Council and IALLT members, I would like to
commemorate the people who lost their lives one year ago on this day, and
acknowledge the many ceremonies taking place around the world in remembrance of
this tragedy. Further, I would like to reiterate our belief in the importance
of language learning and cross-cultural communication, which is the focus of
this organization."
§ Graduate Student Award:
o David reminded the Board he circulated a draft donations form and requested feedback. He asked the Board to conduct final reviews on the grant and documents so we can move forward. The Board discussed where the grant information should go on the website. Suggestions included to put it in News, as an opening splash screen or announcement, or to add more information to the About IALLT section. Lynne will place the grant and donations form in the Board WorkTools site and David will call an email vote.
o There was some discussion of the IALLT website, including the About IALLT section. Samantha suggested we develop a list of 5-6 things we suspect most people will look for and conduct a mini-usability study to determine how user-friendly this is. David asked Samantha to spearhead this analysis.
§ Statement of Professional Responsibilities: posting to website, email to members
o There was discussion of where on the website the Statement of Professional Responsibilities should be linked. Peter asserted it will have widespread use for our field. The Board determined it should go in the About IALLT area as its location, with a notice on the homepage and a link from Services.
§ LLTI
o David will discuss with Otmar if we might restrict access to the LLTI Archives to members only (list available from Dartmouth, archives available from IALLT site).
o He will inquire whether taglines about IALLT and IALLT events might be incorporated, and ask him to make addresses private, with Board access.
§ Vacant positions
o K-12
· The Board discussed Max Pugh's message and reflected that the responsibilities were originally intended to be shared between two people.
· As a first step, could Max contact regional group leaders and ask each group to appoint a K-12 contact? Peter noted there was a Canadian group of K-12 educators. Harold will confirm with Max that we would like to have him continue and discuss possible actions.
o Digital Exchange
· A person must be identified to coordinate technical, copyright and public relations aspects of moving the Digital Exchange forward. Lynne suggested we identify what the charge or job description would be before soliciting a coordinator.
· David will approach people who have expressed interest in the initiative in the past to assist the Board in drafting a charge or position description.
o IALLT/ Publishers Task Force
· David will ask Mike to continue his activities.
o IALLT Showcase
· David wondered whether the Board wanted to continue this endeavor. Samantha advocated continuing the practice, noting that from a consulting perspective it is very useful as a reference.
· Lauren suggested we consider why we have so few submissions. Read responded that lack of publicity and unclear focus could be contributing factors.
· David noted the significant work entailed in Jacque's effort, but that insufficient contributions make the task difficult. Samantha suggested the files be delivered via the web.
· Samantha agreed to lead a team to develop guidelines for Showcase submissions.
§ JNCL
o The Board discussed Harold's suggestion that we share JNCL membership with CALICO. Harold explained that it is acceptable to JNCL if we combine membership and send one delegate representing both organizations. Bob Fischer is the CALICO representative and he would be willing to represent IALLT while he fills that role. Lauren wondered how we will coordinate who receives and pays the bill and then collects from the other organization. She noted that we are billed twice a year and have already paid, and that we have incurred expenses in sending someone to attend that will represent a savings for us.
o
Lynne moved that IALLT will explore CALICO's
willingness to become joint members of JNCL. Harold seconded the Motion. The Motion passed unanimously.
o Harold will draft a letter to CALICO to explore joint membership, including billing procedures, travel and reporting.
§ NEC
o The Board discussed Mike Ledgerwood's s proposal to share the exhibit table with CALICO. Mike noted difficulties for exhibiting at this year's NECTFL conference: fewer booths are available and no free exhibit space. He informed the exhibit manager of the hardship this places on a small organization like IALLT. Bob Fischer and Mike talked about sharing an exhibit table, with each organization paying $325. Lynne noted there is a strong K-12 population at NEC and we would not want to miss the visibility for that group that NEC affords.
o
Harold moved IALLT exhibit at NEC in Washington
D.C., sharing the table with CALICO and paying half the cost ($325). Lauren seconded the Motion. The Motion
passed unanimously.
o Harold will talk with Mike and Bob about other collaborative activities they had in mind, and report back to the Board.
§ FLEAT V
o David reported on the interactions resulting from the letter he sent to LET in July about dates for FLEAT V. David will finalize a draft letter and send it to the Board for final review. From the FLEAT IV conference, Read recalled agreement with the August 1-6 dates and Peter confirmed his understanding that there was agreement at the meeting in Kobe.
o Harold thinks it might be possible to change the dates to the second week of August, but needs to confirm possibilities with the Marriott.
o Peter offered to speak with Akio to determine what desirable dates might be for the LET group and the Board agreed. David will wait to hear from Peter before drafting a letter.
§ LCDK
o Peter will inquire of Jack what problems he expects to encounter with creating pdf files and report back to the Board.
o After discussion of possible print run, Peter suggested we provide Jack with minimum number based on summary information.
o The format of the publication needs to allow for updates. The Board prefers a binder with tabs be assembled for distribution. Individual members might wish to download new or additional copies form the members-only partition of the website.
§ Other print publications
o Peter will post the Monograph proposal on the WorkTools site for Board review.
§ Website
o Lauren reported that renewal of iallt.net will cost $11.95 for, and an additional $5.95 for re-direct. The Board determined to renew iallt.net for 2 years.
o The Board reviewed possible changes to the website. Should Regional Groups be under About IALLT? Are there changes necessary? The Board should spend some time exploring the website to see if the organization needs to be refined.
4. Election
§ Read does not yet have a third member of the committee and is waiting for a response from a prospective member.
5. Fall Meeting Dates
§ David proposed the meeting schedule for the Fall Semester.
o October 1, 12:00noon CT
o November 12, 12:00noon CT
o December 10, 12:00noon CT
§ While Lauren is on leave Read will make the calls and Lynne will support.
Meeting adjourned 2:02pm CDT
Respectfully submitted,
Lynne A. Crandall