IALLT Board Meeting

February 8^th, 2005

Call To Order 1:00 p.m. p.m. EST

Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko.

By standing invitation: David Pankratz, Andrew Ross

Routine Business

Agenda approved. Motion[Ron], second [Judi]. Approved. [unan.]

January Minutes. Motion[Judi], second [Ron]. Approved. [unan.]
SLM Minutes. Motion [Ron], second [Claire]. Approved. [unan.]
During the past e-mails, Ute received approval to purchase “Contribute” from IALLT funds.

Ute had raised the issue of the graduate student grant as a result of an inquiry she received from a graduate student. In a telephone discussion, Read expressed his willingness to accept a proposal for a presentation as long as the proposal is clearly marked as being from a graduate student.
At this point, Ute received only one inquiry, but no proposals
Peter will send out a reminder via the LLTI, encouraging graduate students to submit a proposal to Read that is clearly marked as graduate student proposal. Applications for the grant should be submitted directed to Ute.

Andrew reported that Jack had requested permission to have 50 publications printed in a binder-format for the NEALLT conference, which is scheduled to take place in March.
Peter suggested asking Jack to get a quote from a local printer.
Andrew recommended that Jack contact the printing office on campus to get a quote for the publication, to include the cover and the spine.
David cautioned that there should be some type of Board approval.
Peter asked David to send the design of the cover for the other IALLT publications to Claire and Andrew.
Peter suggested that Andrew contact Jack to let him know that contingent on the revision of the publication that the local printing of the publication will be approved by the Board. The pricing for NEALLT will also need to be approved by the Board. The price for the official IALLT publication to be distributed during the SLM will be determined at a later point.
Ron reminded the Board that he has 40 binders that he can send to Jack.

4. Correspondence (Peter)

Peter reported that Marlene had received 20 new entries for the database last Thursday. Peter reminded the Board that individual names can be entered into the database.
Peter also reported that he has sent Moni’s survey questions as attachment to Jack.
Claire volunteered to open the FileMaker document containing the questions

b. LCDK Workshop

Ron reported that his report only reflects income, as the IALLT journal has not been published yet. He received contributions to the memorial fund $500 from MWALLT. He has not received any other contributions, even though he heard that SWALLT is planning to contribute as well.

In an e-mail correspondence during the month of January, Ron had made several suggestions for the position of distributions coordinator.
Peter recommended that Ron contact the people who are on his list and keep the Board informed.

Andrew reported that he had received only four submissions for the new journal, but that none of them was acceptable for publication. He asked the Board for input.
Andrew suggested publishing a pre-conference supplement with the abstracts for the April 15^th deadline.
Peter reported that he had been told by Read Gilgen that the Program Committee has received 141 proposals and is expected to receive about 30 proposals from the Japanese group.
Peter suggested soliciting extended abstracts for publication.
Peter asked the Board to solicit articles for publication in the IALLT Journal. He also recommended contacting the LET group for articles.

Judi proposed Cindy Evans as new CALICO representative. Currently, Judi is acting as a CALICO rep. She sent out a request for proposals for the IALLT at CALICO sessions last week and received one proposal.
Currently, she is looking for a rep. for JNCL.
Judi reminded the Board that she had sent out a proposal for IALLT’s affiliate relationships with other organizations.

Claire reported that she had spent quite a significant amount of time to review Jack’s publication. She thanked Andrew for his support during the reviewing process.

David gave an update of the elections. The Elections committee has completed its work and proposes the following slate: Judi Franz (Program Director), Ute Lahaie (Secretary), Barbara Sawhill (President-Elect).
David will ask the candidates to submit a platform statement and a bio.
David requested the Board’s approval for the slate of candidates. Then, he will contact Bruno to activate the website for the elections.
The Board unanimously approved the slate of candidates.

Peter asked the Board to approve Sharon’s proposal for commercial membership in principle, then to make any suggestions for changes of the wording within 48 hours. Ute and Sharon will need to check into the wording in the Policies and Procedures Manual.
Motion [Judi], Ron [second]. Vote [unan.]

Claire recommended checking into dual membership situations between IALLT and CALICO members.
Discussion: Judi recommended offering designated CALICO slots for the IALLT conference.
David expressed concerns about the size of the IALLT mailing-list, which currently only consists of 210 names, whereas in the past the list exceeded 300.
As was decided at the summer leadership meeting, $25.00 of each FLEAT conference registration will be used to benefit the sponsoring organizations, IALLT and LET. There will be no distinction in registration fees for members vs. non-members of these organizations.
The Board agreed to look into more reciprocity and to discuss this issue further during the next meeting.

The next meeting has been scheduled for Tuesday, 1 March2005 at 1 p.m. EST.

Respectfully submitted

Ute S. Lahaie