IALLT Board Meeting

7 June, 2005

Call To Order 1:00 p.m. p.m. EST

Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko.

By standing invitation: David Pankratz, Andrew Ross

Routine Business

1. Approval of Agenda

Agenda approved. Motion [Ron], second [Claire]. Approved. [unan.]

2. Previous Minutes

Minutes approved. Motion [Judi], second [Ron]. Approved. [unan.]

3. Matters Arising from the Minutes (Peter)

1. Peter reported that the survey went out to the entire membership list to include previous members. He received a few inquiries.

   • Judi reported that she had not received it. Neither did the other Board members.

   • Claire recommended resending the message.

   • David suggested extending the submission deadline until June 17^th.

2. DLLS

• Peter reported that several vendors had requested to use the DLLS in digital form for internal use.

• Andrew reminded the Board that he had recommended a limit for the amount of text cited by the vendors. His suggestion has been a limit of 10% per chapter for citation. However, he was opposed to the republication of the entire text.

• Ron motioned to limit any citation of the DLLS to 10% per subsection or chapter of the publication, and to disallow the republication of an entire chapter of the publication or of the DLLS in its entirety in any form. All citations must include full attribution as publication of IALLT and of Jack Burston as editor, as well as the. Second [Ute]. Approved [unan.].

4. Treasurer’s Report (Ron)

1. Ron apologized for not having been able to get the monthly report ready. He reported that the account currently holds $32,000. And about $ 8,700 in the journal account.

• Andrew reported that the journal is ready for publication. He reported formatting problems with the proofs that can be attributed to the .pdf format. He requested the purchase of InDesign prior to the publication of the next issue in order to prevent further formatting issues.

Ron left the meeting following his report.

5. President-Elect Report (Claire)

• IALLT Wiki. Claire reported that Bruno has worked very hard on establishing the Wiki. The Wiki will only be open to IALLT members. Claire reported that she has received a disclaimer to be posted on the top of the Wiki from Sharon. Claire stated that she is in favor of the wording for the disclaimer. Peter asked Claire to send the address to the Wiki to all Board members.

• Joint IALLT-CALICO conference. Claire reported that Bob Fischer had inquired about IALLT’s position on his suggested meeting. Following some discussion, the Board agreed to invite Bob to speak during the Board and Council meeting during the FLEAT conference about his proposition concerning a joint CALICO and IALLT conference.

6. Affiliate Rep. Report (Judi)

• Judi reported that Sharon Scinicariello did an outstanding job at the IALLT table during the CALICO conference. Peter suggesting sending a “thank you” from the Board to her.

• Judi sent a message to ACTFL concerning their technology award, but has not received a reply.

• Judi would like to nominate Betty-Rose Facer as the new JNCL rep. Peter asked the Board members to read the message and the attached CV that Judi sent out this morning via e-mail. Peter asked the Board to respond to Judi via e-mail.

7. Journal Editor’s Report (Andrew)

• Andrew reported that the mail-out for the journal should be this week.

• He reported that he had received several submissions for the first special.

8. Secretary’s Report (Ute)

   1. Report

• Ute reported that she had sent out a message concerning the Board and Council reports with a June 15 deadline. She has received a handful of reports so far. Ute will send out a reminder to the Council. She stated that she will post a report on the CTools site prior to the FLEAT conference.

9. Any Other Business

• DLLS.

  1. Peter wanted to address the number of the DLLS publication needed for the FLEAT conference. He asked the Board to discuss this issue via e-mail.

  2. Claire reported that she will post a description of the DLLS on the IALLT website once Bruno has set-up the website for payment.

  3. David reminded the Board that he sent out a message concerning the number of IALLT publications needed for the conference. He had suggested 40 issues of the IALLT ManMan. Currently, 15 conference participants have signed up for the ManMan.

  4. Henderson award: Peter stated that more nominees are needed for the Henderson award. Peter will send the names of the nominees to the Board via e-mail.

Next Meeting

The next Board meeting has been scheduled for Friday evening in Provo. The location will be announced by Peter. The September meeting will be announced during the FLEAT conference.

Meeting adjourned at 2:30 p.m. (EDT).

Respectfully submitted

Ute S. Lahaie