IALLT Board Meeting

7 February, 2006

Call To Order 1:00 p.m. p.m. EST

Present: Claire Bartlett, chair; Barbara Sawhill, Judi Franz, Ron Balko, Ute Lahaie.

By standing invitation: Peter Liddell, Andrew Ross

Routine Business

Next Meeting: Tuesday March 7^th

Agenda Check

Motion [Barbara], Second [Ron], Approved [unan.]

Approval of the January Minutes: will be approved during the March meeting.

Treasurer's Report

Ron reported that January was a good month. He received $6,900 from BYU. Expenses were incurred for the Journal.
A discussion ensued concerning the use of IALLT funds. To support regional groups instated as non-profit organizations will cost between $ 100 and $ 500. The groups can apply for non-profit status once they have obtained a tax identification number.
Ron reported that he had examined the $25.00 association fee. At this point he does not see any reason to reduce or raise this fee. The fee will be charged per registrants regardless or memberships.
Discussion: Peter raised the question whether there are any benefits to affiliates. At present there are no perceived benefits for non-members. Currently, the same rate is charged to anyone who registers for the conference.
Action: Based on Ron’s recommendation, Judi motioned to vote for the $25 association fee for the IALLT 2007 conference for all registrants. Second [Ron]. Approved [unan.]

Journal Report

Andrew reported that 426 copies of the journal issue 37.2 had been mailed out. This includes mailings of multiple copies to regional group leaders. The print-run was for 500 copies.
Andrew reported that he has a new template which can be sent to another institution. Jörg is currently in Germany on sabbatical while working with the authors for the next issues. Andrew will discuss a publication deadline with Jörg.
Barbara reported that Jack will not be able to have the new DLLS ready for June.
Andrew had received a request for an electronic version of the DLLS. Jack advised not to approve this. Andrew denied the request to purchase an electronic version of the current DLLS.
Ron reported that about half of the orders for the DLLS were from non-members.
Ron reported that he had paid $3, 985 for printing and mailing costs.

President-Elect

No report

Affiliate Report

Judi reported that she had been unable to pursue the funding question for the ACTFL rep that came up last week.

President’sReport

Claire reported that she had forwarded the JNCL forms to Bob Fischer, but has not heard back from him.
Claire had sent out the announcement for the web editor. She has sent the job description of the web-editor to potential candidates

Old Business

1. Use of $25.00 Association fee

Ron requested a discussion on the proper use of the IALLT assets due to the fact that IALLT is currently in an excellent financial shape. He recommended thinking of benefits that would benefit all members.
Discussion:

Andrew suggested IALLT/regional workshops or presentation as part of IALLT outreach activities to K-12 institutions. Judi reported that the ACTFL/IALLT/Houghton Mifflin workshops are offered about six times per year. IALLT is promoted during these workshops.
Claire reminded the Board of a discussion during the FLEAT conference to promote IALLT as part of IALLT presentations during other conferences.
Barbara suggested offering K-12 workshops within the different regions that are independent of regional conferences, possibly during the summers. Barbara will draft a message to the regional presidents for the Board’s approval.
Andrew suggested language-technology specific summer workshops for graduate students offered at various institutions throughout the country. He suggested forming a committee that would discuss IALLT’s role, the targeted universities and the type of funding provided by IALLT. Following some discussion, Claire suggested offering an IALLT technology certificate. Andrew offered to discuss this issue further with anyone who is interested.
Ute suggested offering a special award for best feature article in the IALLT journal during the annual conference. Claire asked Ute to submit a proposal for this item.

2. Funds to help Program Director attend ACTFL

Judi had not been able to pursue this issue further.
Discussion: Peter suggested examining this issue further and clarify it in the P&P.

3. ACTFL mailing list

Claire reported that she had contacted an ACTFL representative concerning the mailing. She was told that the contact information can only be purchased in form of mailing labels. She proposed mailing out an IALLT flyer, introducing IALLT and inviting the recipients to become IALLT members. Claire will ask for a new quote for the mailing labels for ACTFL members, to include K-12 instructors.
Claire will draft the text for the flyer.
Ron will inquire about the bulk mailing costs for 2,000 flyers to be sent to ACTFL members.
Peter proposed an electronic mail out to EuroCALL with a message that points to the IALLT website.

4. Conferences/Affiliations: ATISA and TESOL

5. Title, naming of CALICO/IALLT joint conference

6. Other

New Business
none.

Meeting adjourned at 2:30 p.m. EST.

Respectfully submitted,

Ute S. Lahaie