Sunday, June 22nd 2003
8:30-10:30 a.m.
2011 Modern Languages Building, The University of Michigan, Ann Arbor, MI
Present: Paul Aoki, Ron Balko, Cynthia Bravo, Bruno Browning, Jack Burston, Monika Dressler, Karl Fisher, Otmar Foelsche, Judi Franz, Harold Hendricks, Ute Lahaie, Peter Liddell, David Pankratz, Bruce Parkhurst, Jenise Rowekamp, Andrew Ross, Jeffrey Samuels, Georgia Schlau, Ursula Williams.
Call to Order: 8:30 a.m ET
I.
Approval of Agenda
Peter called the meeting to order.
ACTION: Bruno moved to approve the agenda. Jenise seconded the Motion.
II. Introduction of new
Board & Council members present
Peter Liddell (President),
Ursula Williams (President-elect), Judi Franz (Programs Director) ,
Ron Balko (Treasurer) , Ute Lahaie (Secretary)
III. IALLT 2003 Summary comments, suggestions
Jenise reported that several newcomers made positive remarks about the friendly atmosphere at the IALLT conference.
Andrew recommends providing more support for the K-12 group after they arrive at the conference.
David added that there are financial issues and outreach issues. K-12 participants need more hands-on sessions that “start from 0”.
There were two names (Frank and Sara) that came up for the K-12 Council position. They need to be appointed and approved by the Board.
There is also a need for the regional groups to reach out to teachers.
Monica reported that an ad-hoc SIG for the K-12 group formed during the conference.
Otmar: there are organizations for the private and the public schools. We need to reach out to these organizations.
Harold suggested a joint-chair council position.
David complimented Monica for organizing a successful conference.
Monica reported that there were 358 registrants, not all of which came. At least 10 withdrew due to lack of travel funds.
The budget for a conference of this size is between $ 140,000 and 150,000.
Monica will provide a conference report.
According to the Policy and Procedures manual, the report is due at the end of one year.
Monica recommends moving the deadline for the conference report up to the 6 months mark.
IV. IALLT 2005/FLEAT V planning.
Harold reported that the SLM will be held in August of 2004 in Provo, Utah. The final dates will still need to be determined. Provo is located 45 min. south of Salt Lake City. The Marriott Hotel and the meeting rooms will be reserved for the SLM, because the Marriott will be the conference hotel for the FLEAT conference. The rates are approx. $70/night. The morning conference sessions will be held in the hotel. The shuttle bus will take the participants to the BYU campus in the afternoon. Evening activities will be held again in the hotel.
V. Past President's priority
perspective
David thanked all Board and Council members for their participation during the past year.
David raised the issue of the organization’s finances and the issue of continuity.
David recommended some kind of communication structure.
David handed two CDs with the PDF files of the LCDK and the Management Manual to Bruno to be posted in the membership only area.
David expressed his concern about the fact that the PDF documents are immediately available free of charge while the print document costs $45.
VI. Board members
President-Elect: Ursula would like to visit several regional groups to strengthen the relations with them. She would also like to continue pursuing the publications and make certain that they are of high quality.
Secretary. Ute will need to receive the physical contracts/corporate IALLT records. They will also need to be posted in the Board area of the IALLT website.
Lynne had offered to scan the contracts and send the digital and physical documents to Ute’s new address in North Carolina.
Treasurer. Ron reported that it would take some time to transfer all the documents.
Ron expressed concern about the financial status of IALLT and would like to get the budget balanced.
Ron’s initial goal is to increase the balance.
Ron reported that the conference sales totaled $785—mainly for the sales of the new Management Manual and the new LCDK.
David responded that these numbers indicate alarmingly low sales, which translate into the sale of about 20 publications at the conference table.
Ursula added that it is a problem for many participants to have to carry the publications around. She recommends sending mail to all conference registrants, encouraging them to purchase the publications.
Bruce suggested including this information in her follow-up e-mail with the conference evaluation.
Jack recommended keeping track of the number of downloads of the PDF files.
David said we need to make sure that the information about the publications is posted on the website.
Programs Director: Judy wants to get to know all the affiliate representatives and plans to familiarize herself with the other associations. She would also like to look into reciprocal conference fees with some of the organizations.
VII. Council Issues
ACTION: Ron moved to approve the Council Reports. Bruno seconded the Motion.
Peter requested comments from the Council Members.
Andrew recommended that the Board approve the journal contract with Lee Bradley in August.
Andrew reported that the back issues of the journal will be published on the IALLT website. For future journal publications, lab notes will only be published on the website. Feature articles (i.e. research oriented) will be published in the printed journal.
Andrew expressed his intention to pursue the monograph series, along with the President-Elect (as joint Series Editors). They are presently working on four titles.
Bruce (Consulting Services): there is a natural link from the council positions to the conference program. We need to keep this in mind during the call for proposals.
Bruce recommended a “how to” section for each council position in the Policy and Procedures Manual.
Peter recommended to post the information on the WorkTools site.
Jeff (Digital Exchange) reported about a SIG meeting and a digital exchange committee meeting during the conference.
Jeff suggested to mediate the exchange of digital materials through Otmar’s server.
Otmar would like to move the digital materials onto another server, because he does not have the staff to support this big project.
Ron (Distributions Coordinator) pointed out that we need to address at some point an archive of journal issues, audio and videotapes. He continues to distribute materials.
Otmar (LLTI): many members of the LLTI are not coming to the listserv via the IALLT website. It is important to advertise IALLT on LLTI.
Otmar reported that the LLTI has over 1,000 members. We can double the IALLT membership by targeting LLTI subscribers and encouraging them to join IALLT.
David added that there had been previous discussion about adding a tag to each message.
Otmar: that would increase his work.
Bruce suggested having Carol Hightower create newsletters for LLTI.
Otmar: It is important to have interesting topics in the subject line
Jack (Lab Design Kit): Jack’s plan is to keep the publication updated. He wants to look into possible changes some time next year.
Jack believes that a good time to make changes from free PDF documents to purchasing of materials is a new update.
Monica added that the University of Michigan has two virtual lab tours from the conference.
Ute (ManMan): Ute recommends an update of the material every four years.
Peter added that the ManMan is an interesting publication for other organization. CercleS and by EuroCALL have already agreed to consider it for review in their respective publications
Jenise suggested promoting both publications during the regional conferences
Membership Coordinator: Sue was not present at the meeting.
Peter pointed out that the membership list is vital for a number of uses. It is important to keep it current and updated.
Publicity Coordinator: Claire has resigned. There are two potential applicants. This position is vital to generate income for the association. Showcase Coordinator: Samantha Earp was not present at the meeting.
Web items: Bruno reported that he has backlogs for changes. He wants to change the set-up for the members only area. The FLEAT website will be FLEAT.org. IALLT will need to pay for the domain name until the end of the year 2005, at which point, the LET takes over responsibility.
Peter pointed out that we need to look at the IALLT website to make sure that important links (such as LLTI) are quickly accessible and not buried.
Regional Groups: Peter – encouraged the group leaders to make brief comments for the Board.
Jack recommended making a census of LRCs, because not all LRC directors know that IALLT exists.
Jack recommended starting to collect this information at a regional level.
Peter pointed out that it is the job of the President-Elect to address this issue. This information needs to come back to IALLT via the regional group leaders.
Regional groups: there is concern about the viability of the Canadian regional group. The suggestion was raised at the regional group lunch that the Canadian members revert to past practice – namely that they attend the closest US regional group meetings.
Peter: we have about 45 members in Canada. We need to give their names to the regional group leaders in the areas that are close by.
VIII. Other Business
The Board will meet sometime during the last three weeks of August 2003.
Carol Hightower in Mississippi wants to be involved in the Journal.
Bruce has been approached about the shell for the membership database and mailing list.
This is another potential for income.
Monica is willing to make it available to IALLT.
Monica recommended that Bruno and Reid talk further about this issue.
Bruno: we have no outreach to historically black colleges. We need to continue the discussion with the tax exempt umbrella for regional groups.
Future conference plans: bids for the 2007 conference need to be invited. The conference is scheduled to take place in the North East.
Andrew introduced Project 2001—a three-week summer program funded by the Mellon Foundation, administered through the Center for Educational Technology at Middlebury College. The program invites and provides technology and pedagogy training to advanced graduate students in foreign languages and literatures. The program, which is in its sixth year, will no longer be funded by Mellon after this summer. Brown University and the Center for Language Studies at Yale University are interested in seeing that the program continues. Andrew recommends that IALLT becomes involved in the project, and possibly serves as the umbrella agency for grant proposals to public and private funding sources.
IX. Final comments from the
Chair. Peter
thanked everyone for contributing to such a successful conference,
and for their support for IALLT, and said that he was looking forward
to working with such an energetic, committed group of people over the
next two years.
Meeting Adjourned 10:30 a.m. ET
Respectfully
submitted,
Ute S. Lahaie