June 20, 2002
University of Michigan, Ann Arbor, MI
Present: Gamin
Bartle, Claire Bartlett, Cindy Bravo, Lynne Crandall, Monika Dressler, Samantha
Earp, Cindy Evans, Julie Evershed, Harold Hendricks, Read Gilgen, Marlene Johnshoy,
Teresa Johnson, Ute Lahaie, Peter Liddell, David Pankratz, Reid Paxton, Bruce
Parkhurst, Lauren Rosen, Andrew Ross, Jeff Samuels, Barbara Sawhill, Georgia
Schlau, Jörg Waltje, Sara Wilson
1. Welcome, Announcements
§ David welcomed the Council and members to Ann Arbor and the 2002 SLM Meeting. David introduced Monika Dressler, who stated her great pleasure at hosting the SLM at the Language Resource Center.
§ Monika explained the logistical information found in attendees' Michigan folders.
§ David referenced past SLM successes and set a collegial tone for the meeting.
2. Introductions
§ Attendees introduced themselves, including their institutional and organizational affiliations.
3. Housekeeping Items
§ Report binders
o Lynne explained the binder organization. She asked the Council to review the contact list and position descriptions for accuracy.
o David thanked Lynne for her work on compiling the reports.
§ Update addresses
o Council noted numerous contact list updates and additions; Lynne will see that updates are submitted for accurate web listings.
§ Schedule/ Agenda Check/Announcements
o David outlined the work plan for the meetings.
4. Board Reports
§ President's Report
o David recognized the sacrifice and contribution the group makes as a volunteer organization and acknowledged the difficulties presented by world events in the past year. He asserted we can make a real contribution to promoting understanding of the languages and cultures of the world population.
o David outlined the strengths of our organization. He applauded IALLT 2001 and expressed hopes for IALLT 2003, noting the walk-abilty and ease of logistics for Ann Arbor. He then reviewed the work and products of the Board and Council over the last year and encouraged the Council to plan for the future. David thanked the Board, Samantha and Read, for their work. He suggested we have many issues to address: collaboration issues (K-12, regions, affiliates), technology issues, publications issues, and finally, we need to look inward at organizational issues of financial health, organizational accountability and reliability.
§ President-Elect's Report
o Peter explained that a lot of learning takes place in the first year--there is significant work for the President-Elect, and he expressed his appreciation for his Board colleagues.
o Peter suggested we are at a critical stage in the profession--many changes are coming and the next years will be crucial. He advocated increasing the self-confidence of the membership for what we do as a group. We are in a growth industry and our professionalism means survival. He asserted Council's attendance is a sign of that professionalism.
§ Programs Director Report
o Harold declared he had an interesting and rewarding year, and discovered it was quite different than what he had expected.
o He noted his enjoyment learning about the various affiliate relationships. The CALICO conference went very well. The ACTFL interest session was strong, and Harold believes they are looking for our help to grapple with technology issues. He explained we gained membership from the TESOL breakfast and noted we need to improve our relationship with this organization and are taking steps to do so. Communication between IALLT and NECTFT is good for both organizations. Harold expressed concern about how we work with JNCL and noted this will be an area of future consideration. Harold has not yet had conversations with LET but plans to. He expressed we have an introductory relationship with KAMAL and Ed Dente had a pleasurable experience at the ROCMELIA conference.
o The IALLT/ACTFL/Houghton-Mifflin workshops are going well
o The IALLT workshops (specifically grantwriting) need attention.
o As other organizations approach us with interest we will address our interactions on a case-by-case basis.
§ Secretary's Report
o Lynne described the responsibilities and activities of the Secretary, noting communication is the key: listening, talking with people, and writing it up to distribute as widely as possible.
o In the past year the organization began using the University of Michigan online collaboration tool WorkTools. She noted a common issue in our dealings is it is not possible to get through all meeting agendas with full discussion and the WorkTools site has facilitated shared documents, group email posting and archiving, group editing, and asynchronous discussion. She believes it has been a boon for collaborative IALLT efforts.
o The IALLT Policy and Procedures Manual was updated, and reflects what we are and what and how we undertake our work. She noted it is a living document that needs to be changed frequently to continually reflect Board decisions and processes.
o She also pointed to the Graduate Student Grant Program and noted this scholarship program is well under development.
o Finally, the recording is a significant effort, as well as writing, sharing and compiling much email.
o David invited attendees to submit in writing reflections and concerns, especially those not addressed during the meeting.
§ Leadership tips
o David explained he would randomly ask attendees to provide a leadership tip. He pointed first to Samantha, who replied that change is gentle pressure relentlessly applied (source unknown). She elaborated that helping people to accept change is an important aspect of leadership.
o Bruce urged the group to think about how our SLM topics might contribute to next year's conference.
§ David asked the group to reflect on Bruce's statement as a furtherance of discussion. He urged the group to expose the issues but not expect full resolution of all of the issues during the meeting.
§ Treasurer's Report
o Lauren explained the budget narrative description and the layout of the financial documents. Lauren pointed out that we are not in financial difficulty now, but are having financial concerns. She noted we have funded some large expenditures and now need to stabilize our funds.
§ Some of the larger expenditures are printing and reproduction, including the Journal, Language Center Design Kit, Member Directory and looking ahead to the Management Manual.
§ Lauren noted membership dues have not been increased for a long time and suggested we may need to consider this option to maintain our services.
§ She explained that while shipping costs have steadily increased, we don't charge anyone in North America for shipping. She wondered how might we adjust what we are taking in to cover these increased costs: increase the cost of publications? charge everyone for shipping?
o Regarding regional group subsidies, she noted not everyone asks for them; perhaps other groups do not realize they can ask? She explained that for each member of IALLT, a regional group can receive $2/year/IALLT member, the only requirement being that an annual meeting is convened and the group publish in print or electronic form one newsletter per year.
o Regarding the $1000 seed money for the host of the next conference, should we increase the amount? Should we expect to get that seed money back?
o Regarding professional fees, the adoption of the Constitution and Bylaws is done. While it cost a considerable amount, it was well worth it and results in savings from bulk mailing rates and possibilities presented by our nonprofit status.
§ Lynne explained that small continuing expenses with Quarles & Brady would be the maintenance and archiving of our organizational minute book and official documents. David explained the Board had considered putting Quarles & Brady on annual retainer, but have instead decided on a pay as needed basis, assuming minimal needs for legal services will arise.
o In reviewing the 2002-2003 budget Lauren described several expenses.
§ $4000 is carried over from the 2001-2002 budget for publication of the Management Manual.
§ We acquired and will maintain domain names.
§ Online credit transactions through Verisign and Merchant Services are also regular budget expenditures. Lauren noted Verisign is very particular that the shipping address be the same as the name on the credit card and stated most people using online transactions have been successful.
o Regarding the Journal budget line, Lauren noted we have very accurate past expenses. As we recently switched publishing houses, we must estimate costs for the new publishing house.
o Regarding affiliate organizations, Lauren noted JNCL is a large expense, and wondered what are we getting for this expenditure? She asked we reflect on the long-term value of this affiliation.
o With respect to membership, Lauren asserted we need to increase our membership to provide us with a more solid financial base.
o Lauren explained that in adjusting inventory for weeding old publications it appears on paper that we took a loss, but this is only due to inventory adjustment and not real dollar losses.
o Lauren pointed out a graphical representation of our budget was included in the packet.
o In closing, Lauren urged the Council to think of creative solutions.
o Claire asked about membership income. Lauren clarified the difference between new members and all members in that category. Lauren also outlined expectations for new members for the coming year, noting the impact of two-year memberships and that memberships from conference registration would likely be received in the next budget year.
§ Lauren identified a need to solicit more commercial members.
· Sara suggested we try to tie benefits together in an efficient way for our commercial contacts.
· Teresa suggested a scaled fee structure per services offered.
§ Jörg asked about library subscriptions. Lauren explained that some institutions work through subscription services and others subscribe directly making it difficult to calculate exactly how many there are. Jörg suggested all members check on their local campuses to see if their libraries carry the Journal.
§ Uniform Board acceptance of Council actions
o Lynne
moved the IALLT Board resolve that any Motion proposed and passed unanimously
by the Board and Council combined shall automatically be accepted by the Board
of Directors. The Board reserves the right to modify or rescind such motions.
Peter seconded the Motion. The Motion passed on affirmative votes by David,
Peter, Harold and Lynne. Lauren was not present for the vote.
§ Fiscal Year 2003 Budget Approval
o Peter moved that we approve the budget for Fiscal Year 2003. Harold seconded the motion. The Motion passed unanimously.
§ Journal Report
o Samantha explained this year has been a process of refining internal Journal procedures to make the work more productive and smooth. The Journal Board identified needs such as getting more articles, maintain high standards, and managing heavy workloads. She noted the staff is slightly more robust than last year. She announced the Journal has some advertising revenue for the first time in a long time.
o Samantha announced she will step down as Journal Editor-in-Chief at the end of the volume year. Andrew Ross will become Co-Editor for the next volume, and assume the full editorship with Volume 35.1.
o Samantha reviewed the content process for the Journal.
§ There is first active solicitation of submissions from various venues.
§ Manuscripts are submitted and the Assistant Editor channels these to reviewers. The Assistant Editor receives reviews and presents them to the editorial board.
§ The Lab Notes section undergoes less rigorous review than Features Articles, and is designed to reflect the energy of the organization. Many feature manuscripts do not come from members and Samantha believes we need to visit this issue.
§ Lab Notes and columns have broad topical possibilities.
o Samantha announced Columnists for the Journal are Authentic Materials: Jonathon S. Reinhardt, Colby College; Conference Reports: IALLT Programs Director; K-12 Update: Max Pugh, Prince George’s County Public Schools; and LLTI Highlights: Ute Lahaie, Baylor University. Vacant columns include Multilingual computing, Distributed learning, Satellite Update, Lab management, Intellectual property, and Technical update.
§ She underscored a need to stabilize columnists and will seek guest columnists for Volume 34.2.
o Samantha explained there is a two-week turn-around once the Journal is in press.
o Samantha asked that people work with membership data to make the data form more consistent and efficient for Journal use.
o She noted the Editorial Board has been using a Blackboard site to facilitate work.
o Three advertisers will bring in $700 for the next issue.
o Remaining tasks are to refine the publication schedule and timeline. Samantha accepted responsibility for the delays noting a need to adjust the internal management schedule to ensure timely publication.
o Samantha described difficulties presented by graphics included with articles. Peter wondered whether we could we specify submission specifications for graphics. Samantha replied that this information was provided to authors, but the need to have substantial DPI is difficult, and so far they have not found something reliable for author's to use. Thus the inclusion of graphics is rather publication intensive.
o Samantha asserted it is important to ensure the Journal content represents the membership; she asked for help from the Council to make that happen. She declared that considering the expertise of the organization, we need to have our membership publishing in the Journal more.
o To facilitate early identification of potential articles from conference presentations, Samantha explained a Journal Board member will sit on the Program Committee.
§ Teresa wondered whether there might be connections to tenure issues and could we join these issues together?
§ Andrew suggested we need to provide articles relevant to the K-12 constituency and that graduate students need a publications venue in SLA and technology and he believes we could provide that environment. He declared we need to make ourselves visible on the national language technology journal playing field.
§ Sara suggested the regional groups sponsor an official regional article; Samantha cautioned the language must be such that automatic acceptance is not implied.
o Samantha noted we need to make sure we have accurate information for the front matter of the Journal.
o On behalf of the Editorial Board, Samantha made recommendations for consideration during the SLM.
§ Publish time-sensitive, non-feature portions of Journal content on-line at the discretion of the Editorial Board. At the website Samantha wants to include guidelines for various article types and advertising packets.
§ Address IALLT Journal-related issues on the IALLT website:
· Create a separate Journal web directory. [to be maintained by the Assistant Editor for Electronic Publications, who reports to the Editor-In-Chief]
· Develop a mechanism for on-line submission of manuscripts.
· Enable subscribers to access full-text Journal content.
§ Prioritize the link to Journal web directory within the IALLT website architecture.
§ Create Assistant Copy Editor position to distribute editorial board workload. This person, selected from the IALLT membership, would be responsible for copy-editing final draft RTFs prior to paste-up, and assuring compliance with Journal standards. This position would report to the Editor-In-Chief.
· Peter wondered if this person could also be responsible for checking on the front/back matter issues and Samantha thought that was a good idea
§ Increase presence and participation of graduate students in the Journal publication process. Lauren inquired whether these internships might be paid? Payment had not been considered.
§ Peter noted RECALL is interested in quid pro quo. While this would not present a revenue stream in either direction, the reciprocity would facilitate additional authorship possibilities for both publications.
5. Review and approve Council Reports
§ Speaking for the Canadian group, Peter stated the region covers too much ground and Kathy is unable to convene a meeting. He noted many Canadian members attend meetings of other established U.S. regional groups.
§ On behalf of MALLT, Jeff Samuels announced the next two meetings are set. Their President, Donna Apgar, asked the membership to provide questions and concerns.
o Identity statements could address differences and disparities between groups.
o It would be interesting and useful to examine the unique needs of various institutions. Lynne commented there could be an interesting article in that examination.
o An exploration of the ways and methods to involve the K-12 population in the association would be useful.
o Interest exists to use IALLT's expertise on obtaining non-profit status.
o It would be useful if IALLT would address the perennial issues of training and management. David noted that one of the modules in the Management Manual is devoted to this. Gamin announced an upcoming article in the Journal will examine this issue.
§ Representing the Midwest, Marlene Johnshoy stated the region is financially healthy and the meetings are satisfying.
o Could IALLT foster or sponsor non-profit umbrella? David wasn't sure what we would have to do to offer that umbrella. Marlene noted there was concern about banking and tax id numbers, and personal liability
o MWALL is also interested in techniques the regions might employ to build more of a groundswell of interest.
§ Speaking for the New England region, Cindy Bravo reported the region is financially healthy and maintains a large database for mailings. They have revised their policy of mailing the post-meeting newsletter; it is now sent only to current members and named people in the database. They are sending postcard announcements to generic positions at unrepresented institutions. At their last meeting they changed membership payment structure and set terms of officers. They continue outreach to K-12 and have identified meeting time as a problem as it is difficult for that population to get out of school. They are considering adding a Saturday session focused more heavily on K12 issues.
o Cindy noted the shareware session generated a number of activities for the classroom and lab and they are working to compile it. They would like to see this become a monograph.
o Cindy added New England's interest in IALLT offering umbrella non-profit status for regional groups. As this is a recurring theme of all regions, Harold will explore this issue in the breakout session. Peter wondered how the group would feel about establishing "chapters" of IALLT, particularly as some groups already have nonprofit status.
§ Reporting from NEALLT, Cindy Evans noted the region spent a lot of money securing nonprofit status. Samantha noted one benefit of the status is it enables groups to apply for grants. Cindy noted the region switched to conference fee rather than member fee a few years ago and keep everyone in their database. They had a had a popular software showcase at their last meeting and are trying to maintain a balance between serving faculty and directors. They discussed K-12 outreach and had several presentations from K-12 attendees. Their practice is to leave it up to meeting hosts to contact area schools for participation.
o The region wants to reach out to more lab directors because they feel there are people they are never reaching.
o Cindy requested IALLT brochures and Harold immediately provided them to her and others. Attendees were reminded that IALLT will provide brochures as needed; requests can be made to the Board contact.
o The region is interested in IALLT establishing a digitized materials resource.
§ Speaking for SOCALLT, Sara Wilson explained the meeting in Colorado this year had a healthy attendance and covered two full days with some K-12 participation. They adopted bylaws, and will publish proceedings for the fourth year. Sara noted that one concern is their finances are a little weak. UT-Arlington will host the next meeting.
o Representing SEALL, Georgia Schlau noted they have had strong private school but low public institution participation. They are seeking ways to strengthen participation and get more depth in attendance. The next conference is in Miami and the group hopes to attract broad participation.
o SWALT's leader, Harold Hendricks happily announced the group has been revived. Peter observed the moral of the story is the networking that goes on in the background; a group's leadership has to try to pull strings and offer enough content to keep people interested.
o Lauren moved the Regional Group Reports be accepted. Peter seconded the Motion. The Motion passed unanimously.
The meeting recessed for a 10-minute break.
§ David asked the group to bring forth items that would be formative to working group discussions, for the sake of timeliness, and urged attendees to individually review the written reports in detail.
§ Regarding the IALLT/ACTFL/Houghton-Mifflin workshops, Marlene noted there are actually two IALLT groups offering affiliated workshops, one in conjunction with ACTFL and Houghton-Mifflin which LeeAnn reported on and one only affiliated with ACTFL.
o Marlene will submit a report on this second workshop initiative.
§ Lynne drew attention to several reports from absent members (LLTI, Special Task Force of Members and Publishers, and Distributions Coordinator) and asked attendees to reflect upon recommendations from these reports during the meeting.
o Regarding Ron's concern about archival video, Read suggested he and Ron should talk about archiving these in a digital video format. Peter wondered about all archival materials and whether he should share them with Ron.
§ David asked that we table review and acceptance of the remaining reports until a later time, and also table the review and evaluation of Council appointments. The group assented.
6. Updates on key topics and issues
§ Legal Issues
o David reported on our nonprofit status. IALLT has official tax-exempt status, and Quarles & Brady is our registered agent. They will receive our official documents. He noted the registered agent must be in the state from which we were incorporated.
o June 2005 marks the end of IALLT's advance registration period for the IRS. At that time will have to submit a report to the IRS covering July 2002 to June 2005 demonstrating that not more than one third of our income came from investments. He believes we should easily pass the test and need only to maintain sound records.
o He noted if we receive more than $25000 in gross receipts we are required to file an annual IRS statement.
o David explained several benefits of incorporation.
§ We have sales tax exemption, and a reduced rate on bulk mailing.
§ Officers are protected from personal liability.
o Decisions must be made by the Board (legal accountability)
o A business meeting open to all members must be held annually. Conference announcements and the program should specify the organizational dinner will constitute our annual business meeting.
§ Statement of Professional Responsibilities
o David and Peter introduced the Statement and explained it is designed to provide members and administrators with a baseline for negotiations. As such, it serves as an initial communications tool. The intended audience is the membership and anyone else believed appropriate.
o Bruce declared this would be extremely useful to people consulting on labs where the creation of positions is part of the process. She asked if a link to the Statement could be put on the Consultants webpage.
o Peter believes this will have similar use as the MLA document.
o Peter believes this should be a living document that is examined and tweaked regularly.
o As the salary range is US-centric, a range should probably not be specified.
o Samantha perceived that under the pedagogy section, the overlap with field of instructional technology should be more explicit
o Samantha urged an article be published in ADFL to acquaint that population with our profession's issues and interests.
§ Peter noted that Nina has written on the evolving state of labs, and he has an upcoming chapter on similar issues.
o The Board will entertain comments and suggestions for revisions via the WorkTools site until June 30, at which point the Board will review and finalize the Statement.
§ Awards/Scholarship Fund
o David tabled review of the Graduate Student Grant to a later time.
o The Board will entertain discussion and suggestions at the WorkTools site until June 30.
o Peter noted the grant has the possibility of drawing regular commercial support.
§ Website
o Reid Paxton presented an overview of the new website, asserting the site will never be "done" and should be viewed as a constantly changing document. He has incorporated as much feedback as is feasible to date.
o He explained the biggest challenges to overcome included the directory structure, which is completely different, and to enable people responsible for updates access to the proper directory. He underscored the need to ensure regular updates.
o He pointed out the forms people fill out are linked to existing forms, not revised forms. Lauren will send any revised forms to Reid.
o Reid asked the group to reflect on procedural issues for maintenance.
o Reid asked that we find the people he needs to talk to for feedback and a final decision so the new site can be made active.
o Reid asked the group to review the Members Lounge area. The login is the email address that is in the membership directory.
o Reid then gave a demonstration of the new site.
§ Database project
o Lynne summarized the activities and conclusions of the database committee (Marlene Johnshoy, Reid Paxton, Bruno Browning, Bruce Parkhurst, Otmar Foelsche, Eric Granquist, Lynne Crandall) to date. The group met online and by telephone to review the functions of certain databases used for IALLT work and to see how to make them gel and interact efficiently (data implicated are from conference, Journal, LLTI, consulting and others) with membership data as the lynchpin. The most critical upcoming pressure is from the IALLT’03, and the Call for Participation. Shortly thereafter, we will need the conference database module for conference registration.
o Lynne reported the group's conclusion that although FileMaker Pro has worked well as the database for membership maintenance, is not sufficient for the organization's long-term needs. Rather, we need a table approach (i.e., with a strong relational structure), such as SQL offers. We are trying to create a product to allow for data use and extraction using whatever front-end application is the software of choice.
o The group will meet in the afternoon session to discuss the membership database further. Hopefully, there will be more accomplished this afternoon, including how to develop the conference database part of it. Claire will be reporting on this as part of the small group work. To be determined: is whether the conference database will connect to or be the origination of the revised membership database structure
o David explained to the group that Claire has offered to underwrite the cost of revising the conference website. Rice programmers will improve and enhance the web-based conference site, using funds generated by the conference.
§ Digital exchange
o David introduced the purpose of the Digital Exchange, which is to provide access to audio files to members online so we wouldn't all have to digitize files the same materials.
o The method for accomplishing this resource has yet to be determined. Otmar has developed a prototype (Ibsen), but there has not yet been enough discussion to see if it will provide the technical solution
o David recognized the Special Task Force of Members and Publishers might feed into this discussion as well. It has been found that publishers are more willing to share their digital files than previously assumed.
o Read speculated the sticking point is how to address and resolve legal and access issues.
o Teresa wondered if access to the resource might become part of an institutional, rather than an individual, membership.
o David suggested someone needs to take the lead on the project to see it move to completion.
o Claire wondered if access to digital resources would become a mute point in a few years if publishers were starting to put their resources online.
The group recessed for lunch at 12:57pm.
The meeting reconvened at 2:05pm.
6. Tabled Items
§ Member Services Council positions
o David informed the Council Max Pugh is looking for a partner or replacement for K12 issues.
o Status of the Showcase Coordinator is unknown.
o Bruce Parkhurst explained the Consultant Services is in a start-up phase. Things implemented have had good response. She is interested in the database link for members because it would be desirable to automate the ability to check consultants against the list of members.
§ The site is composed of a list of members who consult. Bruce plans to disseminate to consultants a list of recommendations from the IALL '01 conference session. She anticipates building an active link from the new site to the Consultant page.
o Regarding the Management Manual, Read Gilgen informed the Council he has resigned as Editor due to time constraints. Reflecting on his regret at being unable to see the task through, he wondered how we could help usher things through once people have committed to a task. He noted the Management Manual editorship requires significant time and effort.
§ Bruce expressed concern that workshop participants from IALL '01 were promised a Manual, and we must remember to provide it when complete.
o Regarding the IALLT website, Reid Paxton had nothing to present beyond what was discussed during the morning session.
o Discussing the IALLT Survey, Monika Dressler stated her current thoughts are on whom to contact, and how do we contact them? She believes that in order to achieve an adequate data sample for comparison with prior surveys, we need to distribute the survey in print form.
§ Her expectation is the survey can provide a real view of what is transpiring in the field. She is thinking about what the organization wants to learn from the survey.
§ Samantha referred to a database called Smart Ask for doing if-then searches on the data.
§ Bruce suggested that people with frequently asked questions on LLTI could be referred to the data, if they are IALLT members.
§ Monika wondered at what point are we satisfied we have enough representation to put forth the data.
o o David announced several vacant positions exist.
§ The Management Manual Editor position is open.
§ The Intellectual Properties Committee Chair is open.
· Andrew noted the next few IP columns will be written by a lawyer and will cover the Digital Millennium Copyright Act.
§ The LET Affiliate Representative is open.
§ The K-12 Coordinator is questionable.
· Lauren noted that recognizing this was a significant task, we had originally recommended 2 people fill the position.
· The National Association for Independent Schools is an organization for private schools and we should see if IALLT could be added to their interest list.
· Andrew suggested we approach state foreign language associations.
· Lauren suggested we publish in FLAnnals.
· Another group to approach is the International Society of Technology and Education.
· Barbara suggested we approach the Center for Leadership and Education.
· Lynne and Peter both wondered whether we should alter the K-12 position description to make a more visible and realistic presence.
§ David requested Jörg to provide a leadership tip. Jörg responded with a grin, if you want a second opinion ask me again. That fostered a brief discussion on the need for consistency in leadership.
§ David asked Peter to provide another tip. Peter suggested to seek ideas early with needs assessment. If people need to claim an idea as theirs, that's fine if you are able to get what you need.
1. Working Group Charge
§
David introduced the Day 1 working group topics and
members.
o
Budget, Membership and Core Services (Lauren) Jörg,
Barbara, Gamin, Teresa
o
Publications (Peter) Samantha, Andrew, Read, Monika
(Day 1 only), Ute
o
Regional Groups, Affiliations, Programs (Harold) Sara,
Cindy B (Day 1 only), Georgia, Jeff, Cindy E
o
Database project:
IALLT Conference website and registration database (Lynne) Bruce,
Claire, Reid, Marlene, (Bruno Browning and Eric Granquist via conference call)
§
David requested each group to include an examination of
four points: assess where we are,
assess what we are doing right or wrong, consider what is the cost-benefit
analysis, and reflect on the efficiency of operations.
§
The groups then dispersed, to report back at 3:30pm.
2. Working Group
Reports
§
Budget, Membership and Core Services Report
o
Speaking for the group, Barbara stated the group wove
the financial health of the organization through all topics, tying into the
items from the President's Perspective.
o
Regarding membership types and dues, the group
acknowledged fees had not been raised in years but costs have increased.
§
Some changes in membership categories could be
considered.
·
Educational members could be delineated as higher
education (dues of $50 one year/$90 two year) and K-12 (dues of $40/75)
·
Student rate should be set at $20/35.
·
Institutional/library subscribers at $60/Volume
·
Retirees $25/40
·
Commercial $75/140
§
Peter asked if there was evidence supporting the scale.
Lauren noted it was lower than commercial memberships. Peter suggested we examine where we stand in
relation to peer organizations
§
Lynne expressed
concern about what commercial members get for their fees. For example, if they are members can they
see a geographical contact/institution list?
If members they would pay $100 for an address list, the same list costing
$200 for non-members.
·
Present plan is
for commercial members to be able to access the Journals and website, but not
have access to the member database.
·
Andrew asked
whether we might create a package membership regarding advertising in the
Journal, conference booth space, and membership.
o Claire noted the booth rental is conference
revenue.
§
Lauren
cautioned adding more categories to the web form could be difficult (for
coordination with Verisign)
·
Marlene
suggested using data type rather than field as a solution.
§
Lynne wondered
if changing the member categories would have any impact on our Constitution and
Bylaws.
·
Read stated the
member categories were not relevant to the content of the incorporation
documents.
§
The possibility
of institutional membership was raised, which might permit designation of
multiple people.
o