Aug. 5th, 2005
Call To Order 6:15 p.m. MDT
Place: President's room, Marriott Hotel, Provo
Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko.
By standing invitation: David Pankratz
Absent: Andrew Ross
Approval of Agenda.
Motion [Judi]. Second [Ron]. Approved [unan.]
Confirmation of and addendum for email motion
a. establishment of IALLT wiki
b. approval of Disclaimer/copyright wording:
http://iallt.org/membersonly/wiki/index.php/Main_Page)
Motion [Judi]. Second [Ron]. Approved [unan.]
3. Treasurer's Report
a. Approval of Financial Year statements 2004-05 (a Board requirement)
Ron reported that the journal budget remains unchanged to date. Ron reported problems with detailed reporting, since the statements he receives from Merchant-E and Verisign don’t break down the income into categories. He will try to resolve this issue with representatives from both companies. Ron reported a positive income report for this year, which is partly due to the new publications.
Motion to approve the FY2004-04 statements [Ute]. Second [Claire]. Approved [unan.]
b. Budget proposal 2005-06
The new budget will be approved during the first Board meeting in the new year. Ron will request input from the Council prior to finalizing the budget for the new year.
4. President's Remarks
Peter’s main concern is the state of the membership, which is not healthy. Despite this, the conference attendance has been good.
Peter will announce the new member’s breakfast on Sunday night. He invited the Board to join him for this event.
Conferences are important for the membership drive. Peter raised his concerns that the proposed joint conference with CALICO will be financially problematic, because IALLT will not make any money from this event. He raised the question how IALLT could best manage the membership.
Peter reported that the IALLT manuals have been a real success story.
Claire suggested that Peter ask the members for increased support for outreach to spread the word about IALLT.
Ute recommended emphasizing the importance of contributing to the journal during the conference.
Peter suggested to Claire to form a search committee for the position of the journal editor. He will announce the upcoming search for the editor.
4. Other Board member remarks (if any).
Claire and Judi will address a few issues during the B&C meeting.
5. Conference Board & Council, and official ceremonies
a. Review of B&C meeting agenda (Attached), including Council
reports, items of note
Peter will go through the list of reports. Claire will raise the issues addressed in the membership reports.
b. Peter will ask Bob to address the Council with the proposal for the joint CALICO and IALLT conference. Peter will ask the Council for input.
c. Review of Conference ceremonies, meetings (see handouts)
Peter announced that he will ask Hiro to stand up and say a few words in the beginning of the meeting.
Peter will pass out certificates during the banquet.
Claire will hand out the rewards
Claire will recognize the outgoing president, then the new Board
Claire will recognize the new conference host, Ed Dente.
Ed will announce the conference.
Claire will close the meeting.
6. FLEAT - preparation for discussion with LET, re: future relations. Peter would like to arrange a meeting with the LET officers either on Saturday night or on Monday night.
7. Other Business
8. Adjournment (ETA: 8 p.m. MDT)
Respectfully submitted,
Ute S. Lahaie