IALLT Board Meeting
May 9, 2002
Call To Order: 12:03 pm CDT
Present: Crandall, Hendricks, Liddell, Pankratz, Rosen Guest: Earp,
Gilgen
§ The Minutes of March 4 Harold moved we accept the Minutes of March 4 as written; Peter seconded the Motion. The Motion passed unanimously.
§
The Minutes of April 8 were note available for review.
§ Samantha voiced her expectation that Volume 34.1 would go to press in the next week.
o The Board inquired whether the title would reflect the change from IALL to IALLT in the next volume and Samantha affirmed this was so.
o It was noted the footer info should be International Association for Language Learning Technology, Inc.
o Samantha confirmed a directory addendum will be distributed with the Journal.
o Notice was made that the logo circles are different in Volume 33.2 than in prior versions; the circles should not overlap and the line thickness is heavier. Samantha explained there was not an electronic file of the logo and the Journal staff felt it important to publish the volume. She will ask Gamin to have the printer come up with three versions of the logo for Board review. To maintain press dates, it was decided to retain the logo from 33.2 for publication of 34.1.
§ Samantha will submit the Journal report on May 15.
§ Samantha expressed her plan to have conversations with Reid Paxton regarding mapping Journal links to the electronic publication areas Marlene is working on. Rather than update information on a static page she prefers the Journal link connect to the directory based work Marlene is doing.
o One impetus for this is member/nonmember access to full text articles and features on the website. Samantha reiterated there would be a one-volume/one-issue delay for web publication. Lynne will confirm that this plan is consistent with the Board's earlier decision.
§ The Board asked Lauren to include an overview of budget items as part of the June 19 Board meeting in Ann Arbor prior to the start of the SLM.
§
The Board undertook a preliminary review of the financial report.
§ David asked the Board to reflect on earlier discussions regarding a Journal "hallmark" paper session at IALLT.
§ David will ask Samantha to put together a proposal for process and selection for a Journal paper session.
1. IALLT 2003 Conference Update
§ Lynne explained that conference preparations were underway.
o A number of potential speakers have been identified and the Board expressed interest in looking at the list.
o Committees have been established to coordinate and manage various aspects of conference preparation and delivery.
§ The Board will meet on June 19 at 5pm in the Language Resource Center at the University of Michigan. Dinner will follow at Zanzibar at 7pm. Lynne will ask Monika to attend dinner with the Board.
§ The SLM runs June 20-22. The website is http://www.lsa.umich.edu/lrc/iallt.
§ David affirmed an email announcement for the Summer Leadership Meeting was sent to IALLT members.
§ Lynne noted there are currently 18 participants
attending. Three Council members
have yet to respond. All but three
Council have registered at the SLM WorkTools site and 12 of 30 expected reports
have been submitted. Lynne noted
reports on WorldCall and LET will not be forthcoming.
§ Some Council members expressed appreciation for the WorkTools site giving them their first opportunity to work in a collaborative online environment.
§ David referred to the SLM draft agenda he emailed earlier. He emphasized the need to consider getting the jobs done that we create.
o David plans to allocate time on the first day to address specific issues and solve related problems.
o For the second day he proposed to return to a more open-ended structure for brainstorming. Lynne suggested we adopt an open meeting approach to brainstorming activities, where participants move from topic to topic as desired, with a facilitator leading a group through problem identification, obstacles to overcoming the problem, and possible steps towards resolution.
o David will submit a revised draft to the Board for further discussion at the next BCC .
§ David asked Lynne if she would like to have assistance taking notes during conference. Lynne will consider the offer and let David know.
§ Desire was expressed for sharing a meal together during the conference. David and Read both noted that traditionally the organization has paid for a meal as a token of gratitude for the work of the Council.
o David asked Lynne to identify a local restaurant that could accommodate the Board and Council for Thursday evening dinner.
o The bill should tally no more than $400, based on a maximum of $20 per person; alcoholic beverages are not to be included in the bill.
3. Identity Statement Update
§ Peter and David have completed the draft Identity Statement and asked the Board to provide feedback. David will carry out editorial review.
§ The possibility exists the final document will be published in the Journal as an article or discussion spur. The tone of the statement is meant to be both diplomatic and forceful.
4. Scholarship Fund Update
§ Peter explained the Scholarship Fund draft is available for review at the WorkTools site. The Board is asked to give feedback on the draft in the discussion area.
5. IALLT All Purpose Membership Database
§ David explained Claire Bartlett submitted a proposal for Rice University to continue the development of the conference database, per the email message sent to the Board on May 7, 2002.
§ A number of discussion points emerged.
o A preference was expressed the final database be in a portable form that could reside on the IALLT server.
o Consideration must be given for the needs of future conference hosts.
o David expressed Claire's understanding that part of the startup funds for the project include monies previously provided by IALLT for database update.
§ The Board asked David to continue discussions with Claire to inform her the database should by portable and ideally housed at the IALLT server, and that Claire's Web Services group work with database committee on specifications, and to ask her to find out how long it would take Web Services to complete the project following agreement on the job specification.
6. IALLT Website Update
§ Regarding the latest website redesign, David asked the Board to review the following sections with particular scrutiny. Changes and corrections should be reported to Reid Paxton.
o Read: About IALLT: History and Constitution
o Peter: About IALLT Regions and Publications;
o David: Current News
o Lauren: Membership
o Harold: Affiliates.
7. Other
§ The next meeting will be held June 10 from 12:30-2pm CT.
§ Peter will not participate in the meeting but will be available by email.
Meeting adjourned: 2:37pm CDT
Respectfully Submitted,
Lynne A. Crandall