May 4, 2004
Call To Order 1:00 p.m. p.m. EDT
Present: Peter Liddell, chair; Ute Lahaie, Ron Balko, Judi Franz. By standing invitation: David Pankratz. Andrew Ross
Vacant: Position of President-Elect
Approval of Agenda
Motion to approve the slate of candidates proposed by the election committee. This will be discussed under item # 10. Motion to approve the agenda with corrections and amendments [Judi]. .Second [Ron]. Approved [unan.]
Approval of Minutes from April 6, 2004
Motion to approve with amendments [Judi]. Ron second. Approved [unan.]
Matters Arising from Minutes
Membership database issue (4b of previous minutes). Judi reported that she has tested the database, and it worked beautifully. David concurred. He reported that he even made some changes in his personal membership information, and it worked great. Peter wanted to see two issues addressed: the retrieving of a lost password with the help of a prompt, and keeping a track record of the expiration of a membership record. Peter suggested to widen the testing of the database to the council, and to report the results of the testing back. Peter will contact Bruno concerning this issue.
5b. WorkTools. Peter contacted Lynne to inform her that the Board had agreed to arrange a walk-through with her—preferably after May 18th in order to ensure that the new President-elect will be able to participate in the walk-through.
Continuing Items of Business
Election (David). David reported that he has sent out the announcement to vote for the new President-elect. The message went out to about 320 members. Votes already started to come in. Bruno has provided David with the means of monitoring the voting process. David will send another announcement to the same group of members in about a week. The voting process will end in two weeks. Peter inquired about the tallying process. David reported that the tallying process is automatic. Peter mentioned that he and David have raised the issue of changing the bylaws to change from a voting process via mail to an electronic voting process.
New Items
SLM Planning (Peter)
Peter suggested that we start the planning process so that we can finalize it during the next meeting. David suggested having a proposed agenda ready for the June meeting. David reminded the Board that part of the process is to request reports from the Council members. Lynne had prepared guidelines for the last meeting. Ute will need to check into the guidelines for the reports.
Peter reminded the Board members that the Board members will need to be in charge of different meetings.
David reminded the Board that the regional groups always had some time to meet as groups during previous Summer Leadership Meetings.
Treasurer’s Report & Related Issues (Ron)
Budget
Ron currently only has a bill over 236 $ for the conference call. There is income from publications and journals. Details will follow in his written report. Ron reported that he will open a new account for the Ursula memorial. He has received $ 250 from NERALLD for the memorial account. Peter suggested that Ron will write a receipt.
David reported that he used to send a letter, thanking the donors during his tenure as IALLT president. This letter can then also be used for tax purposes. David will send his letter as a model to Peter.
Ron raised the issue that we are currently not charging for mailing. Peter suggested building the cost in. Ron reported that he currently charges for extra handling. Peter suggested that Ron starts keeping a running list of mailing costs.
David inquired whether Peter is planning to send out a message to the IALLT members concerning the Ursula memorial fund. Peter will send the messages out via IALLT mailing list and vial LLTI.
Journal Editor’s Report & Publications (Andrew)
Andrew reported having received the PageMaker files for the journal issue 37.1. He will still need to talk to Jack Burston concerning the monograph.
Andrew is considering publishing an “E-Festschrift” for Ursula. He will need enough lead time to plan this issue. He wanted to have the issue ready for the 2005 conference. David preferred the notion of a dedicated issue for a journal. Peter suggested finding a special editor for the Festschrift within MWALLT. Andrew suggested identifying topic areas, then to send out a call for papers to the LLTI. Peter asked Andrew to draft a message and propose it to the Board.
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Affiliate Rep’s Report (Judi)
Judi reported contacting Jane concerning IALLT 2007, but she has not been able to hear back from her. Peter suggested contacting her via phone.
Judi is still trying to get a TESOL report
The selection for the IALLT at ACTFL presentation has been finalized, and the presenters have been notified
Judi has been in contact with Jackie Kaminski to set up a table at CALICO. There will be three IALLT presentations at the CALICO ‘04 conference.
Council Issues
Consultant Coordinator review
Peter reported that Bruce will no longer be able to continue in her position as consultant coordinator. This position is now officially open. Peter inquired whether the Board thinks that this position needs to be redefined. Peter suggested approaching Lynne to ask whether or not she will be interested in assuming this position.
Program Chair 2005 (FLEAT Program)
Bruce used to be a Program Chair for the past 8 years. Peter will contact Bruce concerning recommendations for a new Program Chair.
Survey
Peter reported that Jack Burston’s survey went out to the regional leaders. Ute suggested sending another reminder, then to possibly extend the deadline.
Other business
E-mail motion to approve the slate of candidates proposed by the election committee on April 22nd [Ute]. Second [Judi], April 22nd. Approved [unan.], April 23rd.
The date for the next meeting has been scheduled for Monday, 7 June at 1 p.m. EDT
[Note: the meeting has since been rescheduled for Tuesday, June 22 at 1 p.m. EDT]
Respectfully submitted
Ute S. Lahaie