April 4, 2005
Call To Order 1:00 p.m. p.m. EST
Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko.
By standing invitation: David Pankratz, Andrew Ross
Approval of Agenda
Agenda approved. Motion [Ron], second [Judi]. Approved. [unan.]
Previous Minutes
Minutes approved with some corrections. Motion [Ron], second [Judi]. Approved. [unan.]
Matters Arising from the Minutes (Peter)
Website Review Committee (Item # 3)
Peter forwarded Sharon’s report to the Board via e-mail.
Elections (Item # 9 – David)
David reported that the voting ended on March 31. The new Board members have been elected. The candidates are Barbara Sawhill, President-elect; Judi Franz, Programs Director; Ute Lahaie, Secretary. David reported that voter turnout had been strong. He thanked Cindy Bravo and Gus Leonard for volunteering their time as members of the elections committee.
Peter reported that he has sent out messages to all candidates requesting mailing addresses for their respective chairs, deans, and/or provosts. Once he has received the requested information, he will send letters to the respective campus administrators of the newly elected Board members.
Survey Part 2 (Item # 4a – Andrew, David)
Andrew reported that he and David had ranked the questions from Moni’s survey and reduced them down to about 66 questions. The current questionnaire does not include Jack’s questions.
David added that Andrew and he are working on finalizing the questionnaire. David hopes to have the questions finalized by mid-April.
Peter is currently working out details with the programmers at the University of Victoria.
Peter stated that he had discussed Jack’s role with Andrew during a phone discussion. Jack had de facto become the survey coordinator. Peter recommended that David and Andrew be listed as co-authors of the survey.
David suggested that Peter draft a letter to all involved in coordinating the survey in order to clarify who has which role.
DLLS (Item # 3 – Peter, Claire, Andrew)
Peter reported that he, Claire and Andrew had reservations about the publication. Jack had urged to go to publication quickly, as the material is already outdated.
Andrew cautioned that he is not certain that all the information contained in the publication is correct.
Following a discussion, Peter agreed to contact Jack on behalf of the Board, asking him to contact all vendors of the products introduced in the DLLS to respond by a given deadline.
45 copies of this publication have been published and distributed to NEALLT. Peter suggested sending a message to all NEALLT members pointing out that some information in their publication may be inaccurate, and that the inaccuracies have been discovered after the publication had gone to press.
President’s Remarks (Peter)
Board Schedule and Agenda @ BYU 8/05
b. Awards (see attached doc.)
Peter suggested postponing these agenda items to be discussed at a later point via e-mail.
Peter reported that Ed Dente wrote him and requested a conference call. Discussions with Tufts concerning the IALLT 2007 conference are ongoing.
Treasurer’s Report (Ron)
Reg. financial Statement
Ron reported that the IALLT Memorial Fund is now at $1,650.
David verified that all donors are listed on the IALLT website.
David suggested using the additional money in the grant fund to fly Ursula’s daughters to the conference.
Ron stated that he is planning to secure professional help with the taxes.
Distributions Coordinator update
David inquired whether the ManMan needs to be reprinted for the conference.
Ron reported that he currently has 48 copies. He stated that this should be enough for the FLEAT conference.
Ron reported having asked potential candidates for the Distribution Coordinator position without having received any positive feedback to date.
Secretary’s Report (Ute)
Ute reported that all candidates have responded by the March 31 deadline and confirmed their attendance at the FLEAT conference. The candidates are Patrick Blaine, Junko Handa, Michael Hubert and Matthew Schmidt.
Peter recommended posting the names of the grant awardees on the IALLT website. Ute will forward the candidate’s information to Claire.
President-Elect Report (Claire)
Claire has just returned from the Northeast conference. She reported that the conference has been very successful. About 2,500 members attended. Several high school teachers have attended and exchanged information with conference participants.
Claire reported that she had contacted the regional group leaders to inform them that the regional leaders’ meeting has been rescheduled for Saturday afternoon of the FLEAT conference during the B&C meeting. This meeting has been made part of the general meeting.
Claire has started discussing the possibility of a joint IALLT/CALICO conference during one of IALLT’s off-years with Bob Fischer. She will send further details to the Board. Peter cautioned to keep in mind that WorldCALL will be held in 2008.
Affiliate Rep. Report (Judi)
Judi reported that she has received a message from Carol Wilson-Duffy who just returned from TESOL. Carol has sold some publications during the TESOL conference. She had inquired about LeeAnn’s publication on task-based language learning. Judi requested a copy of LeeAnn’s publication.
In another report, Judi stated that the Digital Stream conference she attended was very good. About 300 participants attended the conference.
Judi announced that Betty Rose Facer has offered to be the new JNCL representative.
Journal Editor’s Report (Andrew)
Andrew posted calls for 2 future issues: one on the future of the language center, one on learners with disabilities.
The proposed print-date for the next journal issues is end of April.
Any Other Business
The discussions on reciprocity, website review, publications, and awards will be continued during next week’s extraordinary meeting, which has been scheduled for 12 April at 1 p.m. EDT.
Continuing Business (12 April, 1 p.m. EDT)
Journal (Andrew)
Andrew reported that Gamin is in the process of finishing the copy of 37.1.
Special issues #2. Barbara Sawhill and Pete Smith and Andrew Ross teamed up to edit this issue.
Special issue # 1: Andrew and Joerg received fewer responses on this issue. Andrew will resubmit the call for submissions.
Andrew shared his concerns that the journal appears not to be a publication that represents the membership, but rather people outside the membership.
Andrew intends to take a retrospective look at the journal during the FLEAT conference, which includes feed-back from the previous the membership.
Andrew also raised the concern he and Barbara Sawhill had during a recent discussion that they don’t see a difference between the IALLT journal and the CALICO journal.
David reported that the issue of not receiving enough quality articles already existed in the past. As a reaction, the then-editor Marie Shepard emphasized columns and de-emphasized the feature articles.
Claire suggested creating a Wiki for the IALLT members as a tool to complement the journal.
Peter suggested rethinking the question of what the “niche” of the IALLT journal is.
Andrew expressed concerns that he does not receive enough quality submissions for the journal.
Ute pointed out that during her time as editor of the SOCALLT proceedings (1999-2004), 80-90% percent of the presenters submitted their presentation in form of an article for publication in the proceedings. Claire observed that the presenters seem to be less inhibited to publish in this form, since the articles don’t go through such a rigorous review process as the journal articles.
Peter suggested continuing this discussion during the Provo meeting.
Reciprocity Item
Peter asked the Board members to think about this issue.
Judi noted that at ACTFL, the presenter rate, which is lower than the non-presenter rate, is the same for members as it is for non-members.
Judi reported that for the Digital Stream Conference, the discount rate for speakers is quite substantial and encourages people to present in order to avoid higher registration rates.
Claire stated that for example at ACTFL conference, the presenters don’t have to be members.
Peter cautioned that IALLT is running the conferences different than ACTFL and can’t afford offering conference rates to non-IALLT members.
Peter proposed having reciprocal rates with affiliate organizations for a limited number of slots per affiliate organization.
David observed that the model of the FLEAT registration could be a good one for future conferences, since the conference host turns back $25 / registration back to IALLT, regardless of whether the registrant is a member or not.
Peter expressed concerns that this way, IALLT receives fewer members, if the conference attendees don’t have to sign up for membership in order to receive the special conference rate.
Peter asked whether the Board can agree to set up SIGs with a pre-designated number of slots for affiliate organizations. He suggested making the changes in the P&P to reflect this change. All Board members agreed. Peter asked Judi to take care of the wording for the P&P. The decision on this issue will be made either via e-mail, or at latest in Provo.
Survey
Andrew explained that David and he reduced the previous IALLT survey significantly. They tried to reduce open-ended questions as much as possible.
David asked the Board to print out the survey and to actually take the survey, then make comments and suggestions.
Peter proposed showing the survey to his programmers.
Peter preferred to use this survey as membership benefit. He suggested sorting the survey information into different categories, based on their location or their membership/non-membership affiliation.
Claire suggested not excluding international respondents. For this, she suggested adding a radio button asking about the respondents’ location (North America, overseas…)
Peter asked to send comments to Andrew and David via e-mail
Awards
Peter asked the Board to submit their input for the awards via e-mail
The next Board meeting has been scheduled for 3 May 2005 at 1 p.m. EDT.
Respectfully submitted
Ute S. Lahaie