April 6, 2004
Call To Order 1:10 p.m. p.m. EDT
Present: Peter Liddell, chair; Ute Lahaie, Ron Balko, Judi Franz. By standing invitation: David Pankratz. Andrew Ross
Vacant: Position of President-Elect
Ursula Williams in Memoriam (David)
David reported about the memorial service for Ursula, which was held in the Notre Dame basilica on March 25th. About 300 people attended the service. Eight IALLT representatives attended the service and the following reception. They had a chance to talk to Ursula’s daughters and her son. David told the family that Ursula would receive the lifetime achievement award, which would be awarded during the IALLT 2005 conference. He also told them about our naming the IALLT graduate student award after their mother. David gave a card representing the IALLT Board and the IALLT members to Ursula’s children.
Approval of Agenda
Motion to approve. [Ron, Judi ]. Approved (unan.)
Approval of Minutes from Feburary 24 (part 1) and March 9 (part 2), 2004
Motion to approve [Ron, Judi]. Approved (unan.)
Matters Arising from Minutes
The Board agreed that Sharon’s survey should be delayed.
Item 6 (Ron’s report) – Ron was asked to provide details of the cash assets.
Ron will transfer some IALLT funds into a money market account
The JNCL matter is settled. CALICO will attend the meeting this year, IALLT next year. Each association pays the dues to JNCL in 'its' year.
Website recommendation: Peter reported that the IALLT website has been cleaned up for now. Peter requested that all website recommendations be sent to him. He would then forward the recommendations to Bruno.
Ron reported that the database committee, which includes Bruno, Marlene and Ron, has been formed. Bruno is expecting to move the database over to U. of Madison within the next week. Andrew inquired whether or not it would be possible to print reports from the database. Ron reported that this will be possible once the database has been moved. Marlene will be in charge of the membership database. Ron will handle the subscription database. Peter mentioned that several e-mails from the IALLT e-mail list bounced back. David reported that he has a more current version of the IALLT e-mail list. He will forward the names that bounced back to Marlene.
Treasurer’s Report & Related Issues (Ron)
Budget
Ron reported that IALLT currently has $ 18,807.23 in the membership account, and $ 6,790.85 in the journal account. The cash assets currently total $25581.25.
Andrew stated that he will need $ 2,700 dollars for the new journal issue.
Peter asked Ron to prepare a report, comparing the financial reports of the current year with those from the previous SLM year.
Membership D-base changes (see item # 3 above)
Selling the membership list
This issue was raised recently. Ron did not find any information about this issue in the IALLT policy and procedures manual. The Board is not in favor of selling the M-list. Peter recommended posting a disclaimer somewhere on the IALLT website.
(Ron left the meeting after his report)
New Items of Business
Election (David)
David selected Ed Dente and Cindy Bravo to join him as members of the election committee. Motion to approve [Judi]. Second [Ute]. Approved (unan.).
David reported having received several nominations. He also encouraged the Board to submit nominations. So far, David received one nomination who agreed to run for the position as President-elect. The bylaws states that the ballots should be in printed form. The Board moved approval of web-based ballots on this occasion, in view of the emergency situation. [Ute, Judi]. David recommended limiting the voting period to a relatively short time-frame. Approved [unan.]. David will send the slate of candidates directly to the Board members for approval.
Worktools site changes
Lynne sent a summarized report (see below). Lynne proposed to join the Board to walk everyone through the new features. Peter will schedule a “walk-through” of the new membership site.
Naming of the graduate student award
The discussion focused on whether the graduate student award should be named in memory of Ursula on a one-time basis, or on a permanent basis. The money will need to be raised. Judi suggested posting information about the persons after whom awards are named. Motion to rename the graduate student permanently grant as Ursula Williams graduate student conference grant [Ute]. Second [Judi]. Approved [unan.] The matter of duration of the renaming was tabled.
Journal Editor’s Report & Publications (Andrew)
Journal tribute to Ursula
Andrew is still waiting for the President’s column and for the final version of the obituary from Peter before sending the journal to press.
Andrew received 5 submissions for this past issue and rejected 3 of them. He is still trying to contact Kara Schwartz concerning the monograph. (She left Amherst to go to graduate school). He has also not heard back from Jack Burston concerning his proposed monograph issue.
Affiliate Rep’s Report (Judi)
Judi received 7 submissions for ACTFL. The committee had to rank them. The list was sent back to the ACTFL rep. for ranking.
Judi found a colleague who was able to distribute IALLT material at the TESOL conference. She is still looking for the right mailing case for the IALLT conference materials.
Council Issues
K-12
The K-12 reps both agreed to take the position
Review of Consultant coordinator position [postponed until a future meeting, pending clarification of Bruce's position.]
Carol Wilson-Duffy will not be able to attend this year’s conference, but agreed to accept the position as TESOL rep.
Other business
David inquired whether or not the Council members have been informed about the dates for the SLM. Peter confirmed that he sent out messages to the Council members in February.
The date for the next meeting has been scheduled for 4 May at 1 p.m. EDT
Respectfully submitted
Ute S. Lahaie
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Worktools site changes:
Lynne's summary of our needs for new site
OK. This is what I understand so far.
1) You want to continue to use the environment, so the capability will be migrated to CTNG and I will provide you with user docs. Could I ask to particpate for 10 minutes or so in a Board call to walk you through the new environment? We can all be online at the same time.
2) You view the site as an area for ongoing Board work that will be discussed, explored, drafted, edited with most of it being moved to the website, incorporated into the minutes via action or made public in some other manner.
3) Some things are used as persistent tools that are never really publicly disseminated (SLM prep materials for example) and need to be preserved so they can be re-used cyclically.
4) The email archive serves a valuable purpose in recycling information, acquainting new Boards with past Board discussions, etc and may benefit from a little clean-up (meeting date announcements, etc) but by and large the whole archive has a long-term use.
5) I understand that the Database site can be deleted. Would you like me to make a folder in the Board area for storing informative documents from the Database site? That way these docs will be preserved for future use.
I plan to enter the Board and Council sites today and review what is in the Discussions and Resource areas. I suggest that I make recommendations on preservation per topic item to you after I do that. Does this seem acceptable to you?
--Lynne