May 3rd, 2005
Call To Order 1:00 p.m. p.m. EST
Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko.
By standing invitation: David Pankratz, Andrew Ross
Approval of Agenda
Agenda approved with changes. Motion [Ron], second [Judi]. Approved. [unan.]
Previous Minutes
Minutes approved {with some corrections}. Motion [Judi], second [Claire]. Approved. [unan.]
Matters Arising from the Minutes (Peter)
Survey Part 2 (David and Andrew), see draft
Peter reported that he had recommended some additional yes and no questions be folded (if “Yes” further bulleted sub-questions unfold; if “No”, move to following numbered question).
Andrew reported that he has received editorial comments from everyone. The suggested changes appeared to be minor.
David suggested discussing these changes with Andrew via phone by Friday morning of the same week.
Discussion :
Claire suggested adding an introductory paragraph at the top of the survey and a “thank you” at the end of the survey.
Peter recommended sending the survey out via Marlene’s list, which includes contacts from the outreach survey.
David interjected that this survey has been designed for the membership. He recommended launching it first to IALLT members only, then broadening it to non-IALLT members worldwide at a later stage.
Following some discussion, the Board agreed to issue two surveys: one that includes previous IALLT members whose membership has expired, followed by an additional survey that is sent out to international members via the LLTI and others, possibly in the fall.
DLLS progress (Claire)
Andrew reported that Jack has received input from the vendors. He recommended going to press with the publication.
Peter will contact Jack and tell him that he has permission to go ahead with the publication of the DLLS.
Andrew recommended giving Jack the o.k. to produce 50 copies of the DLLS in ring binder format for the upcoming CALICO conference.
Following some discussion, the Board agreed to sell the DLLS at CALICO for the same cost as the ManMan and the LCDK—$45.00, which is the membership price.
Peter will contact Jack to inform him about the cost for the sale DLLS during the CALICO conference. He will also arrange for a publicity sign for the CALICO table.
Affiliate Reciprocity, conference fees
Peter suggested adding a flat conference fee for all conference participants, which will then be added on to the registration fee budgeted by the conference host. The conference fee will be returned to IALLT by the conference host. This means IALLT membership is not required of the conference participants, only of presenters.
In lieu of the differential fees which have previously been charged for members and non-members, the IALLT Board proposed that, starting 2007, the conference fee will be comprised of a conference fee to be established by the host institution and an IALLT association fee, to be established by the IALLT Board at least one year prior to the conference. Motion to approve the proposal [Ron]. Second [Judi]. Approved [unan.] The matter of whether presenters must be members was tabled for future resolution.
Awards at Provo
Peter received several nominations for the different awards to date.
David clarified that the Board will need to consider and approve the candidates.
Peter stated that he has received four nominations for the lifetime achievement award.
The Board discussed the proposed candidates.
Showcase
Peter reported that Hajime has received only one proposal for the showcase award to date.
Items 4-10 have been postponed until the extraordinary meeting, which has been scheduled for May 11 at noon EDT. The meeting was adjourned at 2:30 p.m. EDT.
Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko.
By standing invitation: Andrew Ross
Absent: David Pankratz
President’s Remarks (Peter)
Board Schedule and Agenda @ BYU 8/05
Details TBA at June meeting.
IALLT 2007 bid (Tufts)
Peter checked that everyone had received the additional per diem proposal for the conference costs at Tufts, which he sent to the Board via e-mail, following Tufts’ main submission. The suggested date for the IALLT 2007 conference is early to mid-June 2007.
Peter suggested asking Ed Dente to give a short presentation of the conference venue during the Board and Council meeting on August 6th for approval of the conference venue by Board and Council.
Ute proposed to accept the bid for the IALLT 2007 conference at Tufts University from Ed Dente. Second [Judi]. Accepted [unan.]
Adding President-Elect to CTools It was decided that the incoming President Elect, Barbara Sawhill, would be invited to join the Board forum on CTools in July, to enable her to peruse recent agenda items.
Events since May 5th
DLLS
The Board approved Jack’s going ahead with the IALLT publication ‘publication’. Numbers and distribution logistics are to be confirmed by Jack and others concerned with Ron.
Survey of LL Support units
Peter reported that he received some input for editorial changes of the survey.
Following some discussion, the Board approved a submission deadline for answering the survey by June 7th.
Treasurer’s Report (Ron)
Reg. financial Statement
Ron reported that the income has been steady.
Peter reported that the Williams family is interested in accepting the invitation to join the conference, which will incur the agreed cost of their travel assistance.
Peter has not yet received confirmation from the potential life-time award winner that s/he will attend (likewise, a charge to our budgets for fare and local costs).
Distributions Coordinator update
Ron informed the Board that he will look for potential candidates for the distributions coordinator’s position in Provo.
Ron reported that David will take care of the republication of the ManMan and send it directly to Provo.
Claire will ask Jack for description of the DLLS for publication at the IALLT website. Bruno will need to post this description as soon as the publication is ready for online sale.
President-Elect Report (Claire)
Claire reported that Hajime received one submission for the Showcase. This submission is excellent. As previously agreed, the Board accepted Claire & Hajime’s recommendation - in this case, to make the award to this submission, and so inform the successful winner.
Claire inquired whether this showcase should be published in the general website space, since there has been only one submission. The Board approved the posting in the general web space in this case, even though in principle the Board had agreed earlier to only publish the trailer in the general area and the complete video in the “members” area.
The recipient of the showcase awards will be announced during the awards ceremony at Provo.
Affiliate Rep. Report (Judi)
Judi reported that Carol Copenhagen will no longer be able to act as co-representative for ACTFL. She will look for a new candidate for this position at Provo.
Judi had received requests for more IALLT brochures from Ed and Sharon.
Claire offered to take IALLT brochures to CALICO.
Judi reported that she contacted a Houghton Mifflin rep. concerning a nominee for the ACTFL/IALLT/Houghton Mifflin award, and would report any results to the Board.
Journal Editor’s Report (Andrew)
Andrew reported that the journal Vol. 37.1 is ready to go to print.
Peter thanked Andrew and Claire for their hard work with the DLLS.
Secretary’s Report (Ute)
Grad. Student Conference Grant
Ute reported that she has sent the contact information for the four recipients of the IALLT graduate student conference grant to Harold Hendricks. Harold will take care of their registration.
SOCALLT Board
Ute reported that she had received an e-mail from the newly elected president of SOCALLT in the end of April, requesting to discuss her decision to step down as president. During a consecutive phone conversation between Karima and Ute, Karima confirmed her decision to step down as president. Ute then contacted the other officers of SOCALLT and informed them of these changes.
As Immediate Past-President, Ute is in charge of the elections for SOCALLT. According to the SOCALLT bylaws, she can appoint new Board members in the case of a resignation. However, the position of the president can only be filled by an elected officer—in this case the president-elect.
Ute contacted the new president-elect, Scott Williams, and asked him whether he would be willing to accept moving into the role of president prematurely. Scott accepted. He also confirmed that he will attend the FLEAT 5 conference in Provo.
Any Other Business
Peter asked Ute to send out the forms for the annual report to all members of the IALLT Council. Ute will send the forms out during the month of May.
Judi reported that she has been able to contact the recipient for the IALLT raffle. He will receive a free registration for the FLEAT conference
The next Board meeting has been scheduled for 7 June 2005 at 1 p.m. EDT.
Respectfully submitted
Ute S. Lahaie