IALLT Board Meeting

2 May, 2006

Call To Order 1:00 p.m. p.m. EST

Present: Claire Bartlett, chair; Barbara Sawhill, Judi Franz, Ron Balko, Ute Lahaie.

By standing invitation:, Andrew Ross

Joining later: Peter Liddell

Routine Business

Next Meeting: Thursday June 20, 2006 after dinner? And Sunday 25^th 9AM-11AM

Summer Meetings: 8 August ‘06

1. Call to order.

2. Roll call of members present.

3. Approval of Minutes : 1/?/06 and 3/21/06 and 4/06

   • Ron motioned to approve the January minutes. Judi seconded. Approved [unan.]

   • Ron motioned to approve the March minutes. Judi seconded. Approved [unan.]

   • Judi motioned to approve the April minutes. Ron seconded. Approved [unan.]

4. Officers’  Reports

   • Treasurer’s Report

• Ron did not have any financial report. The ManMan are currently printed.

• Journal Report

  • Andrew reported that the journal 38.1 has been turned in to Brown graphic services for printing. He is currently still waiting for some reports.

• Program Director’s Report

• Judi reported that she will be unable to attend the SLM due to health reasons. She expressed hopes to join via phone, WebCam, or Skype.

• Judi reported that a colleague in Virgin islands expressed interest in hosting a regional conference.

• Judi confirmed the e-mail motion for the EuroCall rep. [ add here]

• The ACTFL rep won’t be able to attend the conference in Tennessee. Claire will send out a search for a new ACTFL rep. via e-mail. The new rep. will need to be in charge of the IALLT booth at ACTFL.

• Judi will need to send the application to TESOL. Part of the requirements is to submit a membership list.

• President-Elect

  • Barbara reported that she had sent the job description for the journal editor to the Board. She inquired whether or not the text was o.k.—with the exception of the last paragraph.

  • She reported from her discussion with the SWALLT group who inquired whether they might be able to join the IALLT wiki without becoming IALLT members. Gus Leonard will submit a proposal to be discussed during the SLM.

[Peter joined the meeting]

• During a phone discussion with Frank Krueger-Robbins, Barbara had discussed the Eastern Seaboard meeting. The proposed new date for that K-12 meeting will be January 2008. This will be a joint meeting together with two regional IALLT groups, SEALLT and MAALLT.

• Barbara suggested providing financial support from IALLT for this K-12 event.

• Claire proposed to add this topic for discussion to the agenda for the SLM. Frank will send a representative from his school to the SLM.

• President’s Report

• Claire reported that she had numerous conversations with Ed Dente concerning the IALLT 2007 conference. She had requested the use of classroom and conference room space.

• Tufts had requested a letter of intent, but had received no further information. Claire will forward any further communications from Tufts concerning this issue to the Board

5. Committee  Reports

   • Web committee update

     • No report.

   • Journal Editor committee update (?)

     • No new information.

6. Special Orders Important business previously designated for Consideration at this meeting.

7. Unfinished business

   • Commercial membership

     • Ron motioned to approve the wording for the changes to the commercial membership in the P&P. Judi [second]. Accepted [unan.]

     • Ron proposed to offer an “opt out” possibility to the membership in order to obtain a substantial enough membership list for the purpose of exchanging mailing lists with other organizations.

[Ron signed off]

• Judi motioned to approve an “opt out” option on the website to enable individual members to opt out of distribution of membership mailing lists for 1. e-mail mailing lists and 2. postal mailing lists. Barbara [second]. Approved [unan.] with Judi abstaining from the vote.

• SLM meeting: agenda, reports

  • Claire addressed the agenda for the SLM. She suggested having different break-out groups based on topics suggested by the membership.

  • Claire will resend the tentative agenda.

• The travel funds were approved in an e-mail motion from….

8. New Business

Claire will send out an e-mail message to the membership, announcing the SLM and informing them to contact Ute, if they plan to attend the meeting at Tufts.

9. Announcements.

Claire will send out the information concerning the Thursday night Board meeting at the restaurant.

10. Adjournment

• The meeting was adjourned at 2:43 p.m. EDT.

Respectfully submitted,

Ute S. Lahaie