IALLT Board Meeting

February 24, 2004

The agenda for this meeting was discussed in two parts:

February 24, 2004 (part 1) and March 9, 2004 (part 2)

Call To Order 1 p.m. p.m. EST

Present: Ute Lahaie, Peter Liddell, Ron Balko, Judi Franz. Guests: David Pankratz. Andrew Ross

Absent: Ursula Williams, President-Elect

Routine Business (part 1)

Motion to approve. [Judi, Ron]. Approved (unan.)

Motion to approve [Ron, Judi]. Discussion: correction of typos necessary. Approved (unan.)

Andrew wants Board approval for moving to Brown printing. The printing costs will remain pretty much the same as previously.

Peter suggested that the IALLT Board meet prior to the joint meeting with the FLEAT Board. The IALLT Council would join later. The Board would establish the meeting in advance.
The Board discussed a preliminary schedule of the SLM meeting. David made suggestions based on the agenda of previous SLM meeting. The preliminary schedule will look as follows: On Day 1, the Board would meet for 1 ½ hours, then be joined by the Council and representatives of LET, who would join us for lunch, followed by a meeting to discuss future FLEAT conferences. On Day 2, Harold would give an orientation about the conference, followed by a tour of the sites. After lunch, the Council would meet, followed by work meetings of different working groups. On day 3, the groups would convene for a final time and report about their work.

Sharon submitted the recommendation for the website. She later sent also a recommendation for a new membership category, the institutional membership.
Peter will send Sharon’s message to the Board.
Peter suggested that his colleague clean up the current website (calendar, current events).
Judi agreed with Sharon’s recommendations. Ron expressed concerns about the initial login that Sharon suggested.
Peter would like to pass on areas of responsibilities to the leaders of the different areas (such as regional group leaders). Sharon had recommended Macromedia Contribute to manage the information for those who have been assigned site responsibilities. The document will be further discussed during the March Board meeting.
Sharon has created a survey concerning the IALLT site. David recommended that this survey not go public, because the Board is responsible to determine the contents of the IALLT website. Peter recommended to take a closer look at the survey and to make further suggestion for modification. David expressed concerns about the responsibility for the survey and asked, who will need to analyze and compile the data.

Judi reported having been in discussion with Jane Tscheicha from Bentley College in Boston about possibly hosting IALLT 2007.

Andrew reported that Jack Burston has expressed interest in publishing a first monograph. This means, the monograph series will debut with an issue on different types of language lab systems. Andrew had recommended a perfect bound issue, similar to the IALLT journal. Jack had suggested a ring binder format. Ute was opposed to the latter suggestion, since a ring binder suggests an incomplete document that requires updates. Andrew suggested a print on-demand type publication in order to avoid print overruns.
David expressed reservations about adding more workload to the person who will need to deal with the on-demand publication. Ron and Andrew will explore this issue further and report back to the Board.
A new associate editor position has been created to deal with vendors’ case studies. Andrew requested nominations. Ute recommended Hajime Kumahata for this position.

The date for the next meeting (part 2 of this meeting) has been scheduled for March 9 at 1 p.m. EST to continue the discussions of items # 6 – 8.

Respectfully submitted

Ute S. Lahaie

March 9, 2004

Call To Order 1 p.m.. EST

Present: Ute Lahaie, Peter Liddell, Ron Balko, Judi Franz. Guests: David Pankratz. Andrew Ross

Absent: Ursula Williams, President-Elect

Ron gave an update on the January report. Judi asked Ron to amend Irving to Irvine.
The February report reflected Verisign and Merchant E Expenses.
The total cash assets for IALLT for January were $ 21,027.56.
David inquired about the American Express settlement. Ron explained that this entry in the report reflects an income, because this is the way American Express handles payments.
Ron expressed concerns about the amount of database work he has to handle at the moment. He inquired about the status of the membership coordinator. Peter mentioned that Sharon had raised the issue of the IALLT database maintenance as well. He recommended forming a committee that deals with database issues. Ron would like to receive access to the database.
Peter inquired about Ron’s desire to move some of the funds into a savings account. Ron would like to move some money into a CD at the local bank in order to earn interest for IALLT. This would exclude the funds for the journal. He also wants to look at the possibility of moving the IALLT funds into an Internet bank.

The ACTFL call went out. Judi reported having received eight proposals that need to be rated.
She reported having received three IALLT proposals for the CALICO conference.
The JNCL matter is settled. CALICO will attend the meeting this year, IALLT next year.
IALLT 07: she heard back from her contact at Bentley who has contacted the Dean.
Peter reported that his team has put together at conference package that they offered to donate to the new conference host.
Judi announced the location for the next SWALLT conference—Hawaii.
The TESOL conference will be held in Long Beach. Judi hopes to be able to attend. Peter reported that Carol Wilson-Duffy won’t be able to take the job as TESOL rep, because she won’t be able to attend the TESOL conference. Peter suggested finding someone else who could write the TESOL report and then ask Carol, whether she would be interested in being a TESOL rep for a longer term. Judi wants to inquire whether someone else is planning to attend the conference and would be interested in writing a report.

Motion to approve Marlene Johnshoy as the new membership coordinator [Ron]. Second [Judi].Approved (unan.)

Peter reported on his discussions with Jack Burston. Peter has been unsuccessful in reaching the new K-12 reps. All his messages bounced back. Judi offered to verify the addresses.
Peter wants to further explore the consultant services coordinator. David recommended updating the website, since several names for council positions have been changed.
Peter addressed Sharon’s recommendation for the changes of the IALLT website. He would like to form a committee to oversee these changes. David pointed out that it is the task of the president-elect to oversee such a committee. He recommended deactivating or removing a few outdated items at the IALLT website. Peter will talk to Bruno about removing some of the links. Judi suggested first focusing on the positive aspects of the website prior to addressing the updates and changes of the website. Ron sought advice on how to deal with inaccuracies on the current IALLT website. Judi recommended working on a “quick fix list” to deal with such problems immediately rather than waiting for the redesign of the website. Peter suggested e-mailing those “quick fix” suggestions. He recommended forming a database committee that includes Bruno, Marlene and Ron. Ron will report back.

The date for the next meeting has been scheduled for April 6 at 1 p.m. EST.

Respectfully submitted

Ute S. Lahaie