March 1, 2005
Call To Order 1:00 p.m. p.m. EST
Present: Peter Liddell, chair; Claire Bartlett, Ute Lahaie, Judi Franz, Ron Balko.
By standing invitation: David Pankratz, Andrew Ross
Approval of Agenda
Agenda approved. Motion [Judi], second [Ron]. Approved. [unan.]
Previous Minutes
Minutes approved. Motion [Ron], second [Claire]. Approved. [unan.]
Matters Arising from the Minutes (Peter)
Ron reported that SWALLT sent $300 for the Ursula Williams Graduate Student Conference Grant.
“Showcase” wording (see correspondence 02/05)
The wording of Hajime’s showcase was approved with a new submission deadline of April 29.
DLLS publication
Jack’s publication was approved by the Board in an e-mail motion
Reciprocity with other associations
Peter stated that all FLEAT presenters will need to be members in one of the sponsoring organizations.
Claire added that the $25.00 will also take care of presenters who are members of those organizations that IALLT recognized.
Peter suggested finalizing the discussion on the following issues: meeting reciprocity with other organizations, future of the journal, and web-page revision during an extraordinary meeting in mid-April. The meeting was scheduled for 12 April.
Webpage revision [procedural discussion]
Peter had forwarded Sharon’s e-mail to the Board. He asked Claire to form a web-design committee to deal with the revision of the webpage. This committee will report to the Board.
The current website is maintained by Reid and Bruno. Claire recommended asking the current web designers and webmasters, whether or not they would like to continue in their positions.
Peter suggested including Sharon, Reid, Bruno, Marlene and Claire as part of the design team.
David recommended developing a low-maintenance website that can be updated and maintained by different people. He suggested posting a call for a web-designer who will become part of the web-design committee to the IALLT members.
Peter suggested first to contact Reid Paxton to see, if he wants to be part of the new web-design team. Once he has received his response, the call will need to go out to the IALLT members.
Following a discussion, the Board agreed to ask Sharon to chair this committee. Peter will contact both Sharon and Reid.
Correspondence (Peter)
Membership Survey, Parts 1 & 2
Peter reported that Jack asked for financial support to roll out part 2 (the membership survey).
Claire suggested posting a call for a volunteer on the website
Andrew raised the issue of the Board’s control of the content.
Peter then suggested having Andrew and David select the questions based on Moni’s survey for the Board’s approval.
Claire pointed out that the selection of the questions is driven by a database. Peter offered to work with the statisticians and programmers at the University of Victoria based on Andrew’s and David’s concept.
b. NEALLT
Peter reported that his correspondence to NEALLT regarding their concerns with the conference at BYU had gone public.
David congratulated Peter for the quality of his letter and for his handling of this situation.
c. Bruce Parkhurst
Peter reported that Read had talked with Bruce prior to her first treatment. The prognosis is good, considering the circumstances. Ute is in the process of collecting digital signatures and pictures from the Board members and will send them along with a card and a gift to Bruce.
d. Preliminary report of FLEAT Program Committee (Read's email of today)
The Board agreed that the preliminary report looked very good.
Treasurer’s Report (Ron)
Treasurer’s Report
Ron reported that he had received a personal donation from Claire Siskin-Bradin for the Ursula Williams Graduate Student Conference Grant.
Ron has received donations from MWALLT, SWALLT and Claire. He reported that the memorial fund to holds $850 to date.
Ron pointed out that the IALLT page listing the donors is outdated. Claire offered to update this site and asked Ron to send him the names.
DLLS copies
Ron reported that he agreed to make 25 copies for the Jack’s regional conference.
President-Elect Report (Claire)
Claire reported that the committee selected the candidates as follows:
Schmidt, 2. Hubert, 3.Handa, 4. Blaine
David stated that for the past conference, the registration fees were donated by the conference host.
Peter suggested giving to each student the equivalency of $500, which includes registration.
Claire will ask Harold whether he will be willing to donate the registration fees for the grad. Students. IALLT is willing to pay for the grad. Student registrations, should BYU lose money during the conference.
Peter recommended that Ute send an e-mail message stating that the Board expects to have a definitive answer about details of the grant by the end of the week.
Claire reported that, based on her inquiries, the common consensus was to schedule the regional meeting as part of the general meeting.
Affiliate Rep. Report (Judi)
Judi reported that she received 5 proposals for CALICO, of which she and Cindy Evens elected 3. One of the proposals was converted into a showcase session.
Judi will still need to find a new JNCL rep.
At the end of the month, TESOL and the North East conference will take place during the end of the month. Carol Wilson-Duffy will attend the TESOL conference.
Claire will attend the North East conference and offered to represent IALLT there.
Journal Editor’s Report (Andrew)
Andrew’s report has been postponed until the next meeting.
Elections Update (David)
David reported that he is still waiting for the platform statements.
David will contact Bruno to set up the election website.
Any other business
The Board confirmed the dates for the next meeting and for the extraordinary Board meeting.
The next meeting has been scheduled for Tuesday, 5 April 2005 at 1 p.m. EST. The extraordinary Board meeting has been scheduled for 12 April 2005 at 1 p.m. EST.
Respectfully submitted
Ute S. Lahaie