Present: Crandall, Hendricks, Liddell, Pankratz, Rosen
§ The Minutes of December 4, 2001 were not available for review.
§ Banners
o Lauren reported she returned the banners to the printer. She included one of the old banners for color matching. The printer asserted the colors could be matched.
§ Bulk Rate Mailing
o Lauren submitted the documentation required by the printer to qualify for bulk rate shipping on the basis of our tax exempt status. She expressed her surprise at the extent of the documentation and procedures required.
o She noted that if the Member Directory or Journal ships before our bulk rate status is established, we could secure reimbursement.
§ Membership and Sales
o Lauren expressed concern at the low number of memberships and sales resulting from the ACTFL meeting. Lauren speculated the ability to purchase online via credit card might reduce in-person memberships and sales at conferences. Harold agreed, noting that people have good intentions to join or purchase materials online at some later date, but then forget.
o Lynne suggested for future conferences we take email information and correspond with potential new members post conference.
§ Harold noted there was an email list resulting from the interest session and will follow up on it.
§ Harold will send the list to David. David offered to handle contact with the potential members from ACTFL.
§ Lynne complimented Lauren on the Becoming a Member/Subscriber information she drafted for the web page.
§ As Samantha was not present there was no Journal report.
§ David asked the Board to focus on summarizing and defining goals for this spring. He noted he had limited our agenda for that reason.
§ David reported he sent a mailing to LLTI members who are not IALLT members. Of the 900+ messages he sent out, over 200 messages bounced back as undeliverable. He has received a number of positive responses and is hopeful we will see some fruit from the effort.
§ Open Council positions
o It was noted the only open Council position at present is the Language Center Design Kit Editor. Lynne will revise the position description as soon as possible for posting.
§ Position Descriptions
o David inquired whether editing the position descriptions in the WorkTools site would be desired. Lynne responded it would be most useful for her. Board members can post revisions in the Resources area, inserting our initials following the document titles.
o Harold and Lauren will review Affiliate Representative position descriptions for accuracy and consistency.
o Peter, David and Lynne will work on Member Services position descriptions. Lauren declared her desire to review the Distribution Coordinator and Membership Coordinator positions as well.
§ David updated the Board on the emailing to IALLT members for their input on development of the identity statement.
§ There was some discussion on how to refer to this statement. IALLT Statement on Professional Status Standards was accepted. Peter asserted the statement should include who we are, what we do, the expectations that are placed upon us, and what we aspire to or are expected to aspire to professionally.
§ David has received about 50 responses to his solicitation.
§ Peter stated he has long desired to develop some guidelines for the profession. After analyzing the input given by IALLT members, David and Peter will work on a draft statement and present it to the Board for critique at the March meeting. The Board should approve the document prior to the Summer Leadership Meeting.
§ Peter reviewed the website calendar and conference information and found much out-of-date content. He queried whether we wanted to create an archive site for old information, or cut everything for which there is no content. The Board concurred with Peter's suggestion that we eliminate listings where there is no significant presence online.
o Peter will go back one calendar year and delete everything beyond that unless there is relevant content remaining. Non-current sites with content will be moved to a previous events area.
§ Affiliate and Regional conferences listings should be kept current. Other conferences will be posted as deemed appropriate.
§ With respect to upcoming conferences, Peter requested we forward him conferences of interest and he will post them.
§ Lynne suggested we post instructions for IALLT members who wish to know how to present at an affiliate conference. Links to the instructions should exist from the Affiliate Organizations pages and the Calendar page.
o Lauren suggested we incorporate a contact link to Harold. She will send Harold and David an html tag for automatically providing information in the subject line of an email message to indicate the sender has an interest in presenting at a particular conference.
§ Banners will be needed for the CALICO (March) and TESOL (April) conferences.
§ The Board reviewed topics for future agendas.
o Awards and Special Funding Opportunities (Peter)
o Summer Leadership Meeting (David)
o Database Project and Website Overhaul (Lynne)
o Exhibitor Fees (Peter and Lynne)
o Affiliate Organization Review and Definition (Harold)
§ Harold will draft two documents. For the Policy and Procedures Manual Harold will outline conference expectations and procedures for representatives. For the website Harold will describe the nature of the affiliations in which IALLT engages (affiliate with national, international and advocacy groups whose goals are complimentary to our own).
o Workshops History and Plan (Harold)
§ The dates for future Board meetings will be February 4, March 4, April 1, May 6, and June 3. All meetings will begin at 12:30pm CT.
§ The Summer Leadership Meeting is scheduled for June 20-22. The Board will have a dinner meeting June 19.